At SoarTech, we recognize that Artificial Intelligence (AI) is an essential force-multiplier for humans. Since our founding in 1998, our core mission has been to solve the most sophisticated problems faced by the military by supporting our warfighters with advanced AI solutions. Our technologies are developed to learn and adapt to new data and situations effectively and efficiently. We combine leading experts in research and engineering to develop unique, impactful solutions that save time, money, and lives. SoarTech is growing and we are looking for individuals interested in helping research, develop, and implement AI technology.

Job Description

The Office Operations Internship will ensure onsite human resource (HR) and building operations run smoothly including, but not limited to, office maintenance needs, recruiting and onsite interview support, company event planning, customer meeting support, building ID badging, catering planning, etc. This role will also provide administrative support and data management services to the HR department. This position will embrace and represent the SoarTech Core Values (Innovative, Honest, Customer Focused, Respectful, Integrity and People) in all aspects of their duties and responsibilities.

Duties and Responsibilities

Human Resource Operations

• Provides clerical support to the HR department.
• Conducts assigned onboarding and offboarding tasks. Assists with new hire orientation meetings and other onboarding functions.
• Conducts two-week, thirty-day, ninety day, and 1 year HR check in meetings with new hires.
• Maintains accurate and up-to-date human resource files, records, and documentation and maintains the integrity and confidentiality of such files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations, including catering arrangements.
• Supports policy, procedure and form management for the company.
• Reconciles monthly benefit invoices/statements for the HR department.
• Tracks required employee training completion and record keeping.
• Runs monthly reports from HRIS and distributes to stakeholders.
• Performs other duties as assigned.

Building Operations

• Greets guests and visitors, and conducts required security checks, sign in, etc.
• Serves as a point of contact for onsite office needs during business hours and supports administrative/reception requests as required.
• Reports need for building maintenance repair, maintains office and kitchen inventory levels. Monitors performance issues of printers; alerts IT for repairs.
• Collects and distributes all incoming/outgoing mail, packages, and deliveries. Including trips to FedEx drop off locations.
• Supports onsite or offsite project event/demonstration planning as needed.
• Other duties as assigned.

Required Skills and Experience

• A bachelor’s degree or in active pursuit of a degree, preferably in human resources, business administration, business management, or a related discipline.
• Must be proficient in Microsoft Office 365, specifically with Excel and PowerPoint.
• Ability to analyze and solve challenging problems creatively.
• Strong interpersonal and communications skills.
• Ability to complete projects according to outlined scope, budget, and timeline.
• Demonstrated ability to work in a fast-paced environment.
• Ability to obtain and maintain a Department of Defense (DOD) Security Clearance.

Preferred Skills (Not Required)

• Bachelor’s degree or an advanced degree in human resources, business administration, business management, or equivalent experience.
• Previous experience in customer services related positions.
• Pervious office administration or human resource experience.
• An active Department of Defense (DOD) Security Clearance. 

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to travel for work.

SoarTech is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran or any other status protected by applicable federal, state, and local law. We ensure that all employment decisions, including hiring, promotion, compensation, and other terms and conditions of employment, are based on merit, qualifications, and business needs.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation with regard to the application and selection process, please notify careers@accelint.com.