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Practice Manager

Job Type: Full-Time

Compensation: $25 - $30/hr

Schedule/Availability: Open availability, including weekends. Minimum 40 hours per week.

Who We Are:

Back to 30 is a proud partner of Advanced MedAesthetic Partners is a platform of elite aesthetic practices throughout the United States partnering together as thought leaders and innovators in the industry. AMP offers a hybrid support organization combining a professional business services team with the autonomy of private ownership to allow for transformative growth.

The MedSpa Manager serves as a polished, patient-focused, and operational leader, collaborating with the Practice Manager/Practice Manager II to oversee daily clinic operations. This role is responsible for ensuring a seamless patient journey, consistently delivering elevated service standards, fostering strong team development, and facilitating effective coordination between administrative, clinical, and leadership teams. 

The MedSpa Manager represents Back to 30 with professionalism and positivity at all times, embodying the clinic’s mission statement in every interaction with patients and employees. This role is critical to upholding the world-class standards for which Back to 30 is known. 

Key objectives include mentoring and supporting new administrative staff during onboarding, providing ongoing coaching to build team confidence, trust, and retention. The MedSpa Manager identifies training needs, develops curricula, and coordinates training sessions, working closely with the Leadership team to deliver effective programs. Success in this role requires attention to detail, strong organizational skills, and a passion for continuous learning and development. 

Why Join Us? 

• Industry Recognition: Join an award-winning aesthetic practice 

• Elite Environment: Work alongside top-tier injectors and aesthetic professionals 

• Growth-Focused Culture: Ongoing training, mentorship, and national AMP network access 

• Built for You: A place where your talent is supported, your voice matters, and your impact is recognized

Responsibilities:

Patient Experience & Front Desk Excellence 

• Deliver a warm, professional, and elevated experience to every patient from initial contact through follow-up.

• Coordinate daily clinic operations with management, consistently optimizing patient scheduling and flow. 

• Provide real-time support to the team to reinforce clinic standards and ensure consistent execution of procedures. 

• Assist with patient-facing responsibilities, including check-in and check-out, scheduling appointments, discussing financial matters, educating treatments, and guiding patients through rewards programs as needed. 

• Monitor patient flow between the front and back office daily, promptly addressing any issues to maintain efficiency and a calm environment. 

• Oversee timely patient outreach, including treatment follow-ups, expiring reminders, and responses to inquiries and voicemails, ensuring tasks are completed within established timeframes. 

• Coordinate vendor training and product education sessions in collaboration with Leadership as scheduled. 

• Manage front desk financial responsibilities, including processing deposits, withdrawals, cash tips, and cash box management, and perform daily reconciliations. 

• Monitor usage patterns and contribute to cost-awareness and operational efficiency on a regular basis. 

Operational Leadership 

• Onboard and train new Patient Care Coordinator (PCC) staff at each location, ensuring completion of all required modules within the first month of employment. 

• Support daily clinic operations in partnership with the Practice Manager, consistently optimizing scheduling, patient flow, and resource allocation. 

• Maintain a polished, organized, and brand-aligned reception area and retail space through daily inspections and upkeep. 

• Oversee scheduling to ensure appropriate coverage, efficient patient flow, and balanced workload across all locations, reviewing schedules weekly. 

• Assign daily tasks to PCCs and monitor completion and accuracy, providing feedback as needed. 

• Collaborate with providers to support service education, ensure accurate treatment communication, and address operational needs as they arise. 

• Update daily huddle boards, prepare monthly reports, and maintain communication tools to keep teams aligned and informed. 

• Partner with Marketing to create and share patient-facing content, such as birthday posts and engagement initiatives.

• Communicate monthly promotions and events to staff, ensuring timely dissemination of information. 

• Conduct daily audits of invoice checkouts to ensure accuracy and compliance. 

• Conduct quarterly one-on-one meetings with each front desk team member and participate in quarterly review meetings with the Leadership team. 

Inventory Management 

• Manage inventory and supplies, ensuring that all products are stocked and available for use at all times. 

• Perform end-of-month and daily inventory audits to identify and correct any variances, reporting findings to management. 

• Coordinate with the Practice Manager/Practice Director to replenish stock, while minimizing waste and controlling costs. 

• Monitor procurement orders and receivables continuously to maintain optimal inventory levels. 

Performance Metrics 

• Achieve a patient retention rate of at least 85% per quarter and report monthly conversion rates to management. 

• Complete onboarding and training for all new PCC hires within their first month of employment.

• Maintain a minimum of 90% positive feedback from patients and staff, as measured by monthly surveys and reviews. 

• Ensure timely completion of all assigned tasks and responsibilities, with at least 98% of tasks completed by their deadlines.

• Meet or exceed operational benchmarks set by management, as determined by quarterly performance reviews. 

Requirements & Experience:

• 2+ years of leadership or management experience coming from a background of medical aesthetics, luxury retail, or high-end customer service.
• Experience managing people and/or high-level business operations.  
• Familiarity with financial oversight, including but not limited to budgets, payroll, expenses, and profitability.  
• Strong computer and technical literacy skills.
• Superior customer service and leadership skills.  
• Excellent communication, organizational, and problem-solving skills.

Preferred

• Experience in medical aesthetics, wellness, and cosmetic surgery.
• Experience with Zenoti, or a similar industry-specific software.

Physical Requirements:

• This position requires frequent walking, sitting, standing, and bending.
• Frequent talking and listening when giving instructions and explanations.
• Frequent use of the phone, computer, and other clinic technologies.
• Employees may be asked to travel and must be able to carry and maneuver their luggage and navigate through various transportation modes (car, airplane, bus, train).

Benefits & Perks:

Competitive Pay + Performance Incentives

Medical, Dental, and Vision Plans 
Annual Beauty Budget (increases with tenure) 

AMP Rewards & Recognition Programs 
401(k) + Employer Contributions 
Continuing Education + National Training Opportunities 
Mentorship from Industry Leaders & KOLs 
Generous PTO + Holiday Closures 
Flexible Scheduling 

Equal Employment Opportunity Statement 

Advanced MedAesthetic Partners (AMP) is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, pregnancy, veteran status, or other status as protected by applicable law. AMP complies with applicable state and local laws governing nondiscrimination in employment in every location in which we have facilities. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AMP is committed to creating a diverse and inclusive workplace where everyone feels valued, respected, and supported. 

For more information about this opportunity, please apply with an updated copy of your resume and await correspondence. All applications will be managed on a first come first served basis.