About Aegis Sortation

At Aegis, our purpose is clear: to create raving fans through expert innovation in intralogistics. Our team combines innovative thinking with deep industry expertise to deliver solutions for projects of all sizes, throughputs, and complexities.

Aegis Sortation is a leader in the intralogistics technology and innovation space. Our expertise spans E-Commerce, Freight and Parcel, and Warehouse and Distribution. As a prime integrator, we have a team capable of conceptualizing and laying out complex systems, and completing detailed design engineering, procurement, and field installation across various project platforms. Our commitment to integrating excellence throughout the project life cycle sets us apart, delivering automation solutions to businesses ranging from local service providers to international logistics giants.

About the role

Aegis Sortation is seeking a proactive and detail-oriented Project Administrator to support our Project Management and Corporate Planning functions. This role is instrumental in streamlining administrative tasks, improving documentation processes, and enhancing transparency across projects. You’ll support project execution by leading meetings, managing schedules, and overseeing subcontractor change orders, while contributing to office operations and continuous improvement initiatives.

What you'll do

• Provide administrative support to Project Managers, allowing them to focus on scope and execution
• Maintain and update project schedules
• Upload and manage documentation in Autodesk Construction Cloud (ACC)
• Lead and support project calls with Project Managers and Stakeholders (Both within Aegis and externally with our clients)
• Follow up with Site Managers on installation trackers and commissioning schedules
• Execute change orders, subcontracts, and contract documentation
• Support Cincinnati office operations (roughly 20% of the time)
• Help implement standardized processes for project tracking and reporting
• Other duties as assigned

Embrace and promote by incorporating into your work the core values of Aegis:

1. Professionalism: Maintain a positive attitude and strong work ethic. Everyone is accountable for their work. Above all, respect others.

2. Customer Focus: Always work to exceed customer expectations.

3. Collaboration: Share ideas; train and mentor others to your level. Improve one another. 4. Take it Personal: Complete every task as if your reputation depends on it. Because it does!

5. Make it Better: Ask yourself, “What can I do to make our company better?”

6. Open Minded: Look at the possibilities and think outside the box. Embrace change.

Qualifications

• Bachelor’s degree in business or engineering, or equivalent amount of work experience in a similar role
• 1-2 years’ experience in the material handling industry (preferred)
• Familiarity with Microsoft Project and general business operations
• Experience with Autodesk Construction Cloud, ACC (preferred)
• Strong attention to detail and organizational skills
• Comfortable working in a fast-paced and evolving environment
• Willingness to ask questions and propose solutions to Make it Better
• Open to change and continuous improvement

Benefits:

• Competitive salary
• Health insurance
• 401k match
• Paid time off
• 10 Company Holidays
• Professional development opportunities

This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor.

It is the policy of Aegis Sortation to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, Aegis Sortation will provide reasonable accommodation for qualified individuals with disabilities.