Albers Aerospace is a professional services company currently working for the U.S. Navy, U.S. Marine Corps, and commercial clients; competing as a Service Disabled Veteran Owned Small Business (SDVOSB) under several NAICS codes.  Our core competencies include systems engineering, program management, logistics, production support, aircraft maintenance, and aviation/aerospace services.  We were founded in 2015 and since our establishment, we have been attracting the best talent in our fields of interest enabling us to provide cutting-edge solutions and support to our warfighters.  We understand and provide expert consultation on weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs. We know defense and we know aircraft systems.

Job Title:  Payroll Specialist        

Department:  Human Resources

Reports to:  Director of Human Resources

Location:  McKinney, Texas

Full/Part Time:  Full time                                         

Remote work authorized:  No

FLSA Classification:  Exempt

CBA:  N/A

Effective Date:  20 Jan 2025

Security Clearance Req:  None

MUST BE A US CITIZEN TO QUALIFY

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Job Summary:

The Payroll Specialist will execute the payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations and directs the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans, etc.). This position provides excellent customer service and designs quality benefits plans. The administrator continually investigates new benefits programs, improves existing programs, and supervises and monitors benefits administration.

Duties/Responsibilities:

·       Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

·       Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

·       Prepares and maintains accurate records and reports of payroll transactions.

·       Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

·       Facilitates audits by providing records and documentation to auditors.

·       Identifies and recommends updates to payroll accounting software, systems, and procedures.

·       Coordinate transfer of data to external contacts for services, premiums and plan administration.

·       Evaluate and revise internal processes to reduce costs and increase efficiency.

·       Document and maintain administrative procedures for assigned benefits processes.

·       Ensure compliance with applicable government regulations.

·       Ensure timeliness and accuracy of required reporting and fees.

·       Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships, and compliance testing.

·       Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.

·       Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.

·       Allocate group health and dental claims monthly and review quarterly.

·       Audit the accuracy and performance of functions performed by benefits staff.

·       Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.

·       Perform plan audits. Prepare, collect, and organize data for actuarial assessments. Review data in conjunction with actuarial evaluation task forces.

·       Review both short- and long-range cost estimates/projections and relevant statistical analyses regarding modifications in benefits programs and implementation of new programs.

·       Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying, and reconciling of budgeted funds.

·       Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.

·       Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions. Provide training and support to group benefits associates, home office associates and the field staff.

·       Performs other duties as assigned.

Supervisory Responsibilities:

·       None

Note:  The duties and responsibilities described on this document are not necessarily a comprehensive list and additional tasks may be assigned to the employee from time to time; and the scope of the job may change as necessitated by business demands.

Required Skills/Abilities:  

·       Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.

·       Excellent organizational skills and attention to detail.

·       Strong analytical and problem-solving skills.

·       Strong supervisory and leadership skills.

·       Proficient with Microsoft Office Suite or related software.

·       Proficient with payroll software (Unanet and ADP preferred).

·       Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, and Social Security, and DOL requirements.

·       Excellent communication and organization skills.

Education and Certifications Required:

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.
• At least three to five years of related experience required.
• Must be a U.S citizen. Must possess or be able to obtain a Secret security clearance.

Physical Requirements:

·       Prolonged periods sitting at a desk and working on a computer.

·       Must be able to lift up to 15 pounds at times.

·       CONUS travel may be required from time to time.