About Us:

At apexanalytix, we’re lifelong innovators! Since the date of our founding nearly four decades ago we’ve been consistently growing, profitable, and delivering the best procure-to-pay solutions to the world.   We’re the perfect balance of established company and start-up.  You will find a unique home here. 

And you’ll recognize the names of our clients. Most of them are on The Global 2000. They trust us to give them the latest in controls, audit and analytics software every day.  Industry analysts consistently rank us as a top supplier management solution, and you’ll be helping build that reputation.

Read more about apexanalytix - https://www.apexanalytix.com/about/

Quick Take -

We are seeking a proactive and highly organized individual to join our team as an Office Coordinator. This role supports the day-to-day operational efficiency of the office while also assisting with administrative coordination between internal teams. The ideal candidate is detail-oriented, has a high degree of integrity, and is comfortable multitasking.

The Work - 

Office Administration:

• Manage office supplies and inventory, ensuring timely procurement and stock levels.
• Handle incoming and outgoing couriers and mail.
• Organize and send birthday, anniversary and other celebratory cards for team members.
• Support general office maintenance and liaise with vendors as needed.
• Maintain relationships with office vendors and service providers for timely service delivery.

Internal Coordination:

• Coordinate timely handling and signatures of documents from internal departments such as Sales and Finance.
• Review incoming documents for completeness and proper formatting before external review.
• Coordinate document review, feedback, and finalization.
• Track and maintain a central record of all correspondence and agreements.
• Ensure timely follow-ups and reminders for document review and final signatures.

The Must-Haves - 

• Prior experience in office administration is required.
• Excellent organizational and communication skills.
• Strong attention to detail and ability to maintain confidentiality.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and document management tools.
• Ability to prioritize tasks and manage multiple deadlines effectively.

Over the years, we’ve discovered that the most effective and successful associates at apexanalytix are people who have a specific combination of values, skills, and behaviors that we call “The apex Way”. Read more about The apex Way - https://www.apexanalytix.com/careers/

Benefits

At apexanalytix we know that our associates are the reason behind our successes. We truly value you as an associate and part of our professional family. Our goal is to offer the very best benefits possible to you and your loved ones. When it comes to benefits, whether for yourself or your family the most important aspect is choice. And we get that. apexanalytix offers competitive benefits for the countries that we serve, in addition to our BeWell@apex initiative that encourages employees’ growth in six key wellness areas: Emotional, Physical, Community, Financial, Social, and Intelligence.

With resources such as a strong Mentor Program, Internal Training Portal, plus Education, Tuition, and Certification Assistance, we provide tools for our associates to grow and develop.