Build the Future with AspenView Technology Partners

At AspenView, we are passionate about transforming the way organizations approach technology. We specialize in creating high-performing, nearshore IT teams to help North American clients innovate faster and more efficiently. As we continue to grow, we’re looking for exceptional people to join our team and help drive impactful change across industries.

Why AspenView?

At AspenView, we empower teams with advanced technology solutions across software development, data engineering, AI, and more. Our mission is to foster a culture of innovation, diversity, and collaboration, where talented people can do their best work and grow in their careers. Joining AspenView means working alongside forward-thinking professionals from diverse backgrounds on cutting-edge projects that shape the future. We celebrate all identities and encourage applicants from every background to apply. With a focus on career growth, mentorship, and continuous learning, we offer a supportive environment where work-life balance and well-being are prioritized.

About the role

We’re looking for a highly organized and proactive Office Assistant to manage the day-to-day operations of our Bogotá office at AspenView . This role is essential to ensuring a smooth, efficient, and welcoming workspace for our teams, clients, and visitors. You’ll support office logistics, coordinate events, and contribute to a culture of excellence and hospitality.

What you will do:

• Oversee daily office operations including maintenance, supplies, cleanliness, and safety.
• Create and maintain a welcoming, high-functioning workspace that reflects our brand and culture.
• Coordinate internal and external visits; manage visitor access and ensure security protocols are followed.
• Manage vendor relationships and office purchases, from supplies to services.
• Assist with office planning, including seating arrangements and layout optimization.
• Serve as the primary point of contact for facilities, deliveries, and office communications.
• Prepare weekly reports on office activities, events, and improvements.
• Support HR with onboarding and offboarding logistics for employees and contractors.
• Coordinate logistics for meetings and events—booking rooms, arranging catering, and setting up tech (e.g., video conferencing).
• Lead the organization and execution of internal events, including team gatherings and celebrations.
• Collaborate with IT to ensure all office tech runs smoothly (Wi-Fi, conferencing equipment, etc.).

What you bring:

• 2–3 years of experience in office management, facilities coordination, or administrative roles.
• Strong verbal and written communication skills in English.
• Highly organized with strong attention to detail and the ability to multitask effectively.
• Proactive, self-motivated, and comfortable working independently.
• Strong interpersonal skills and a passion for creating a great office experience.
• Event planning experience is a plus.
• Bachelor’s degree or equivalent experience preferred.

Equal Opportunity Employer:

AspenView is proud to be an equal opportunity employer. We believe in creating an environment where all employees feel welcome, valued, and empowered to succeed. We celebrate diversity and strive to build a culture of inclusion where all individuals, regardless of their race, color, gender, gender identity or expression, sexual orientation, disability, age, or any other characteristic, can thrive. We encourage applicants from all walks of life to join our team and make a lasting impact.