About BayRock Labs

At BayRock Labs, we pioneer innovative tech solutions that drive business transformation. As a leading product engineering firm based in Silicon Valley, we provide full-cycle product development, leveraging cutting-edge technologies in AI, ML, and data analytics. Our collaborative, inclusive culture fosters professional growth and work-life balance. Join us to work on ground-breaking projects and be part of a team that values excellence, integrity, and innovation. Together, let's redefine what's possible in technology.

The Bid Coordinator plays a key role in managing and supporting the end-to-end bid process. This includes coordinating proposal development, ensuring timely submissions, and collaborating with cross-functional teams to deliver compelling, compliant, and competitive bids.

Key Responsibilities

• Coordinate the preparation, review, and submission of RFPs, RFIs, and RFQs
• Maintain bid schedules, timelines, and deliverables
• Liaise with internal stakeholders (sales, delivery, legal, finance, talent) to gather required inputs
• Ensure compliance with client requirements and internal standards
• Format and edit proposal documents for clarity, consistency, and professionalism
• Track bid status, outcomes, and feedback for continuous improvement
• Support post-submission activities such as clarifications and presentations
• Maintain bid library and templates for future use

Qualifications & Skills

• Bachelor’s degree in Business, Communications, or related field
• 5+ years of experience in bid coordination, proposal writing, or sales support
• Strong organizational and project management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document collaboration tools
• Ability to work under pressure and meet tight deadlines
• Attention to detail and commitment to quality

Preferred

• Experience with government or enterprise RFPs
• Familiarity with proposal automation tools (e.g., RFPIO, Loopio)
• Understanding of procurement processes and sales cycles