About Blue Chip Building Maintenance LLC

• Established in 1992, Blue Chip Building Maintenance has been a trusted name in commercial cleaning services, proudly serving the vibrant landscape of New York City. With a commitment to excellence and a passion for cleanliness, we've built a reputation for delivering unparalleled janitorial solutions to businesses of all sizes. Our team of dedicated professionals understands the unique needs of each client, ensuring meticulous attention to detail and a personalized approach to every project. From office buildings to retail spaces, we strive to exceed expectations, leaving behind sparkling environments that reflect the professionalism and integrity of your business. At Blue Chip Building Maintenance, we don't just clean spaces; we create lasting impressions. 

About the role

• Blue Chip Building Maintenance, a leading commercial cleaning company in NYC, is seeking a highly organized and detail-oriented HR & Administrative Support Specialist to join our team. This role will provide comprehensive HR, payroll, and administrative support to ensure smooth office operations, a positive employee experience, and a respectful workplace culture. The ideal candidate will have hands-on experience with HR processes, payroll administration, and office coordination—along with the flexibility to manage multiple timekeeping systems.

HR & Payroll Responsibilities

• Payroll Processing: Process employee payroll on a set schedule, reviewing and verifying timesheets for accurate hours and pay rates.
• Timekeeping Management: Conduct daily timecard reviews, address missed punches, and modify/approve entries in multiple systems.
• Recruiting & Onboarding: Post job ads, screen resumes, schedule interviews, and guide new hires through paperwork, orientation, and training.
• Employee Records & Relations: Maintain up-to-date employee documentation (e.g., new hires, terminations, changes in status). Address payroll discrepancies, timekeeping errors, and general HR inquiries to foster a respectful work environment.
• Compliance & Policy Enforcement: Ensure all hiring, timekeeping, and payroll processes meet local labor regulations. Communicate and uphold company policies, reinforcing a culture of respect and service excellence.
• Cross-Functional Collaboration: Partner with Operations, Finance, and Customer Service to align on organizational goals and optimize workflows.

Administrative & Office Responsibilities

• Front-Office Coordination: Serve as the point of contact for incoming calls, client inquiries, and office visitors, directing them to the appropriate person or department.
• Project Coordination: Schedule dispatch for special projects, coordinate with cleaning teams, and assist with branch-wide initiatives.
• Scheduling & Logistics: Organize client walk-throughs, team meetings, and keep calendars updated across the organization.
• Office Organization: Maintain office supplies, manage physical and digital files, and ensure a neat, efficient workspace.
• CRM Management: Use and maintain the company’s CRM system to track client interactions, update contact records, and follow up on leads or inquiries.
• Administrative Assistance: Prepare reports, update records, draft communications, and provide general office support to management and staff.

Qualifications

• Bilingual: Fluent in Spanish and English (required).
• Experience: 2+ years in HR, payroll processing, or office administration (experience in a dynamic environment is a plus).
• Technical Skills: Proficiency in timekeeping/payroll systems (e.g., ADP, Paychex, Rippling) and strong Excel skills.
• CRM Familiarity: Experience managing or updating records in CRM systems (e.g., Salesforce, HubSpot, Zoho, etc.).
• Communication: Excellent verbal and written communication abilities.
• Organization & Detail: Highly organized and detail-oriented, capable of juggling multiple tasks in a fast-paced setting.
• Problem-Solving: Proactive mindset for troubleshooting payroll issues, timekeeping discrepancies, and recruiting challenges.
• Software: Familiarity with Microsoft Office or Google Workspace for daily administrative tasks.

Benefits

• Paid Holidays
• Paid Vacation
• Paid Sick Days
• Offered Medical Insurance
• 401(k) Match

Why Join Us?

• Growth & Variety: Take on a multi-faceted role that spans recruiting, payroll, CRM management, and administrative duties in a dynamic environment.
• Team-Oriented Culture: Work in a collaborative setting where respect, communication, and support are top priorities.
• Professional Development & Advancement: Get access to internal trainings, skill-building opportunities, and a clear pathway for progression into senior HR or operations roles.
• Cross-Department Exposure: Work closely with different teams (Finance, Operations, Customer Service) to develop well-rounded professional skills.
• Meaningful Impact: Help maintain a positive, well-run workplace that supports our cleaning teams in delivering top-notch service to NYC businesses.