Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience, and a vast array of amenities aimed to attract and retain tenants, residents, visitors, and employees. These amenities include art, sculpture, parks, trails, and outdoor public spaces. With over 5,000 acres in DFW, Billingsley has built 5 million SF of Commercial space, 550,000 SF of Retail, 9 million SF of Industrial, and over 10,000 units of Multi-Family.
Reporting to the Manager of Operations, the Multifamily Office Specialist is responsible for supporting the day-to-day administrative functions for the corporate office team.
You will be responsible for basic office functions as well as assisting in reporting functions for multiple properties and other various tasks delegated by the Multifamily Operations Manager, Regional Managers and Senior Vice President of Multifamily.
Job Responsibilities:
- Maintain superior customer service relationships
- Provide full administrative support to the corporate office team
- Build and cultivate relationships with colleagues across various corporate departments
- Answers and dispatches incoming calls/correspondence to appropriate team members
- Purchase and take inventory of all office supplies, food, and drink orders
- Manage incoming and outgoing mail and interoffice correspondence
- Create, maintain and deliver reports weekly, monthly, quarterly and yearly.
- Schedule meetings and prepare necessary meeting materials with coordination of meeting spaces and equipment reservations.
- Coordinate and schedule interviews.
- Maintain and update corporate and property phone lists
- Coordinate weekly, monthly and biannual office events including office lunches, birthday and anniversary celebrations, team building.
- Coordinate monthly office lunches for the property sites.
- Reconcile corporate credit card bank statements
- Assist with new development/property setup and audits.
- Stay up-to-date and knowledgeable about market comparisons.
- Assist in finding efficiencies for the department.
- Special Projects as needed (research, reporting, smart locks etc.)
Job Qualifications:
- Bachelor’s Degree required
- Proficient in Microsoft Office products (Excel, Outlook, Word Etc.)
- Minimum of 2 years of office management or administrative tasks
- Self-Motivated with a high sense of urgency
- Strong attention to detail and highly organized
- Customer service oriented with excellent follow-up skills
- Team player and problem solver
Benefits and Perks:
- Robust benefit package, including Medical, Dental, and Vision
- Company-paid Life and Disability coverage
- 401(k) with generous company match
- Employee lease discounts available
- Monthly employee recognition awards
- Career path and growth opportunities available
- Fun and team-oriented culture