About Us:

The Cancer Research Institute (CRI), established in 1953 and headquartered in New York City, is the preeminent U.S. nonprofit organization dedicated to saving more lives by fueling the discovery and development of powerful immunotherapies for all cancers. 

Guided by a world-renowned Scientific Advisory Council that includes four Nobel laureates and 35 members of the National Academy of Sciences, CRI has invested over $517 million in support of research conducted by immunologists and tumor immunologists at the world's leading medical centers and universities and has contributed to many of the key scientific advances that demonstrate the potential for immunotherapy to change the face of cancer treatment. The Cancer Research Institute's research funding supports the entire continuum of basic discovery through early-stage clinical development of novel cancer immunotherapies.

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide top-tier support to our executive leadership team. In this role, you will manage schedules, coordinate meetings, handle confidential communications, and ensure smooth day-to-day operations for the entire executive team. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment.

Responsibilities:

• Strategically manage complex calendars for multiple senior leaders, including conflict resolution, priority alignment, and stakeholder coordination
• Act as a gatekeeper for executive communications, screening inquiries and escalating urgent matters
• Prepare executive-level briefings, reports, and presentations with data analysis/visualization
• Handle confidential documents and sensitive information related to leadership decisions
• Oversee office operations, including supply inventory, equipment maintenance, and vendor relationships
• Implement cost-saving measures for office expenditures and event budgets
  Develop and enforce workplace policies (e.g., hybrid schedules, meeting protocols)
  Serve as primary contact for facility management issues
  Coordinate cross-departmental initiatives and board meeting preparations
  Mentor junior administrative staff and standardize workflows
  Manage executive travel with contingency planning for disruptions

Requirements:

• 3–5 years of administrative experience, including 2+ years supporting C-suite or senior executives
• Proven expertise in managing multiple executive calendars and office operations
• Exceptional organizational, communication, and multitasking skills
• Proficiency in Microsoft 365, scheduling tools, and project management platforms (e.g., Asana, Slack, Zoom)
• Strong problem-solving abilities in fast-paced executive environments
• Proactive mindset with the ability to anticipate needs and act independently

Benefits:

• 100% covered Health Insurance 
• Dental & Vision
• Life Insurance
• Long term & Short term disability 
• 403b Plan
• Paid Time off

We are proud to be an equal opportunity employer, committed to fostering a diverse, inclusive, and collaborative workplace. We do not discriminate based on race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status, or any other legally protected characteristic. We consider qualified applicants with criminal histories consistent with applicable laws and provide reasonable accommodations for individuals with disabilities.

We offer competitive compensation and benefits tailored to factors such as location, role complexity, and experience. For roles in Burlingame, CA or New York City, the estimated base salary range is $90K-100K  per year.