Finance Administrator

Caribou Thunder

Location: Chantilly, VA

Requisition#: CS38353

Security Clearance: TS/SCI

Education: High School Diploma or GED

Experience: 3 years

Position Summary

Caribou Thunder is seeking a detail-oriented Finance Administrator to join our team and support an office that provides customized solutions for operations worldwide. This role will primarily focus on managing financial aspects, including budgets, travel coordination, documentation, and cost reconciliation. As a Finance Administrator, you will play a crucial role in ensuring accurate financial data and facilitating travel requirements for the office. If you have excellent attention to detail, proficiency in financial systems and tools, and strong organizational skills, we encourage you to apply.

If you have a strong understanding of financial systems, budget management, and travel coordination, we invite you to join Caribou Thunder. This is an excellent opportunity to contribute to a dynamic team and support the office's financial operations and travel requirements. Your expertise and organizational skills will be crucial in maintaining accurate financial data and ensuring compliance with policies and regulations.

Complete Description

The Finance Administrator will contribute to the overall efficiency and success of the office by maintaining organized documentation and providing guidance to colleagues.

• Your responsibilities will include managing financial data, coordinating travel arrangements, reconciling accounts, and ensuring compliance with financial and travel policies.
• This role requires attention to detail, accuracy in handling numbers and costs, and effective communication with stakeholders.
• Handle various financial numbers and costs with a strong focus on detail and accuracy.
• Process travel requests, vouchers, and financial allowances, ensuring that managers receive valid and correct data.
• Work closely with customers to facilitate required documentation and costs, such as passport and visa information, via email, Skype, or official cable communication.
• Collaborate with the travel services group and other departments to ensure smooth travel arrangements and the processing of necessary documents.
• Respond to stakeholder requests professionally and independently, using various communication channels.
• Create and maintain organized folders and documentation for the office, ensuring efficiency and accessibility.
• Coordinate with colleagues and customers to facilitate travel arrangements and establish baseline costs based on location and requirements.
• Assist travelers in understanding travel requirements and financial boundaries, providing guidance and assistance as needed.
• Draft, proofread, and edit documents for colleagues, including specialized content.
• Develop and refine standard operating procedures related to the financial aspects of the position, working closely with senior management.
• Act as a mentor and informal trainer to junior and senior colleagues, fostering a cohesive and dependable team.

Minimum Requirements

• Experience with budget formulation and justification.
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint. Expertise in Excel, including formulas and automation, is required.
• Proficiency in utilizing Outlook calendar for leave request notification and appointments.
• Familiarity with SharePoint for tracking trips and costs.
• Intermittent skill with travel, cable, and voucher systems, as well as contract management systems.
• Knowledge of financial and travel policies, with the ability to guide and advise others on policy adherence.
• Strong organizational skills and attention to detail.

Preferred Requirements

• Familiarity with pivot tables in Excel.
• Knowledge of Primavera for project management.
• Experience with contract management systems.
• Ability to work independently and prioritize tasks effectively.
• Strong problem-solving skills and the ability to adapt to changing situations.
• Excellent communication and interpersonal skills.

Benefits

BENEFITS

That Empower You and Your Family

"Your future, your flexibility, your well-being. We invest in you."

At Caribou Thunder, we understand that our employees are the most valuable asset, and we’re committed to creating an environment where you can thrive both at work and in life. That’s why we offer a comprehensive benefits package designed to support your health, well-being, and professional growth:

• Premium Health, Dental, and Vision Insurance: Protect your health and your families with our top-tier coverage.
• 401(k) + 4% Company Match: Secure your financial future with our competitive retirement plan.
• Flexible Paid Time Off (PTO): Recharge and refresh with ample PTO to ensure you have time for the things that matter most.
• Flexible Work Schedule: We know that life doesn’t fit into a 9-to-5 box, so we offer the flexibility you need to balance work and life commitments.
• Competitive Salaries: We believe in rewarding talent with compensation that reflects your skills, experience, and market value.
• Education and Certification Reimbursement: Invest in yourself with our support for continuing education and certification programs, helping you grow in your career.
• Professional and Career Development: We’re dedicated to your growth, offering resources and opportunities to advance your career.
• Work-Life Balance: Our culture prioritizes balance, ensuring you have time for your personal life, your family, and your passions outside of work.
• Traditional Family Values: We believe in fostering a workplace that supports and respects family life, reflecting the values that matter most to you.
• Support for Military Leave: We proudly stand with our military personnel and their families, offering full support for those on active duty, reserve, or transitioning from service.
• Community Involvement – Our Philanthropic Non-Profit Organization, Indigenous Minds: Indigenous Minds is dedicated to empowering Indigenous youth across America who face financial challenges and are at risk of being left behind. Our mission is to provide these young individuals with life-changing opportunities, paving the way for successful careers in national security, defense, and related industries. It is not only our commitment, but it is our passion.

By joining our team, you will contribute to a cause that extends far beyond the workplace. Every day, you’ll help build brighter futures by offering resources, mentorship, and internship opportunities that connect Indigenous youth with the skills and networks they need to thrive in careers that safeguard our nation. We believe that by investing in the potential of Indigenous youth, we are not only transforming their lives, but also enriching the communities they represent and strengthening the fabric of our national security.

Together, we strive to ensure that these young minds—so often overlooked—are given the tools and support to reach their full potential and become the leaders of tomorrow.

"Your family, your career, your future - supported every step of the way."

Your well-being, family, and professional development are at the heart of everything we do. Experience Caribou Thunder who values both tradition and innovation, where you can build a rewarding career together with us.
 

JEDI, VETERAN and MILITARY PASSIONATE EMPLOYER

As champions of Justice, Equity, Diversity, and Inclusion (JEDI), we are enthusiastic about creating a workplace where every voice is heard, and every perspective is valued.

We proudly support and honor those who have served. Veterans and military service members bring unparalleled dedication, leadership, and a mission-driven approach to our team. If you are a veteran or transitioning service member, we want to partner with you to build a future where your skills can make an impact. We are committed to providing equal opportunities for all individuals, regardless of race, gender, age, disability, or background. This commitment extends to fostering an inclusive culture where everyone has the chance to grow, lead, and innovate.

At Caribou Thunder, we don’t just value diversity – we live it every day, ensuring that everyone has the opportunity to thrive, contribute, and lead with purpose. We welcome those who share our passion for creating positive changes and are eager to take part in our journey of service, excellence, and empowerment.

Together, let's build a future that honors the past and drives toward a more inclusive and innovative tomorrow.