Who we are:
Through a partnership-based approach, Coterie helps insurance professionals unlock untapped revenue in the small commercial space. With an innovative quoting platform that delivers accurate pricing and bindable quotes in less than one minute, Coterie makes small business insurance effortless.  

We are on a mission to build and foster a world-class team to bring speed, simplicity, and service to commercial insurance. We value integrity, humility, passion, and intelligence. If you want to push yourself, promote social good, and reshape a $200B+ market, we’re excited to talk to you!

What will the Part Time Office Administrator do?
Coterie Insurance has a new location in Appleton, WI Located in the heart of RiverHeath, offering a modern workspace with scenic river views, easy access to local dining and coffee shops!

The on-site Office Administrator will serve as the backbone of administrative operations, ensuring the smooth functioning of day-to-day activities. They meticulously oversee all aspects of office management, from supplies and facilities to scheduling and correspondence. Acting as the central point of contact, they liaise with external parties and support internal teams, facilitating seamless communication and collaboration. Additionally, they play a pivotal role in maintaining and improving office procedures and policies, always seeking opportunities to enhance efficiency and productivity. 
 
Hours Needed:  Flexible up to 20 hours per week between 8-5p Monday-Friday CST with the flexibility to increase hours as needed for varied office events or business needs.  

• Efficiently manage all administrative tasks and office operations to ensure smooth functioning. 
• Oversee office supplies, kitchen supplies, equipment, and facilities, ensuring everything is well-maintained and operational. 
• Coordinate office logistics, such as scheduling meetings, managing calendars, and organizing travel arrangements. 
• Serve as the primary point of contact for external vendors, clients, and visitors. 
• Manage deliveries and process incoming and outgoing mail. 
• Support gifting to associates, vendors and partners of Coterie. 
• Support Marketing team with Coterie swag needs.  
• Maintain and improve office procedures and policies to enhance efficiency and productivity. 
• Handle incoming inquiries and correspondence, both electronically and in person. 
• Assist in budget management and expense tracking for office-related expenditures. 
• Support management with various administrative tasks and special projects as needed. 
• Act as a liaison between different departments within the organization, facilitating communication and collaboration. 
• Take initiative to identify areas for improvement and implement solutions to streamline processes and enhance overall office functionality.  
• Light janitorial duties include trash removal and cleaning of office spaces, kitchen areas and restrooms.  
• Support operations team with miscellaneous project work.  

What we are looking for  

• Preferred: Notary certification, or willingness to obtain certification upon hire
• Previous experience in administrative roles, ideally in an office setting 
• Proficiency in Microsoft Office Suite and other office software 
• Strong organizational and communication skills 
• Ability to multitask, prioritize tasks, and work well under pressure 
• Reliable transportation, including a valid drivers’ license for job-related travel  
• Ability to lift and move objects weighing up to 50 lbs safely and efficiently

Our interview process:

Our hiring process generally consists of 4 phases. The goal is to provide an opportunity for us to learn more about our candidates while allowing them to get to know us as well!

• Phase 1: Qualified candidates will first meet with People Operations for a phone interview.  This discussion is a high-level conversation to understand more about your background and interests and for us to share more about Coterie and the position.
• Phase 2: Selected candidates will be invited to participate in our PDP survey and meet with our Hiring Manager for a 2nd interview via Teams video. This interview is designed to be more detail oriented and allows you to learn more about the role
• Phase 3: Top candidates will receive an invite for our team and project interview series via Teams video. This series will include an experiential exercise project (provided in advance), 1:1 interviews with selected team members. The final series is roughly 1.5-3 hours in total but can be scheduled over a few days for flexibility.
• Phase 4: Final candidates will receive an invite for our final interview with our CEO. Interviews will likely be in person at the office location.

What's in it for you:

• Flexible schedules
• 401K plan (up 4% match with immediate vest). Must be 21 years of age or older.
• Hourly payrate between 25.00-30.00/hr. based on national data. Candidates who meet all the minimum requirements and possess additional relevant experience, as outlined in the job description, may be considered for a salary above the midpoint of the above range. Salary is based on internal equity; internal salary ranges; market data/ranges; applicant’s skills; prior relevant experience; degrees or certifications, etc. 

Work Authorization:
At this time, Coterie Insurance is unable to consider candidates who require current or future visa sponsorship. Applicants must have authorization to work in the United States without the need for sponsorship now or in the future. Falsification of an application, including work authorization status, is immediate grounds for dismissal from consideration.