Create Music Group is an LA-based digital music company that provides artists and labels with distribution, rights management, and creative services. We monetize over 12 billion monthly music streams and have collected over $150 Million in previously unclaimed revenue for artists and labels. Clients include Future, JLo, City Girls, Marshmello, Don Diablo, Trippie Redd, Migos, Universal Music Group, and more.

Label Engine was founded in 2008 with a single purpose: to reduce the number of time-consuming tasks involved in growing and operating a successful record label. Since being acquired by Create Music Group in 2015, LE has gained a reputation as one of the most efficient distribution platforms in the industry and has become a household name among artists, managers, and label owners worldwide. By combining a unique set of essential tools into one easy-to-use system, Label Engine takes the hassle out of distribution and lets you focus on what matters most: your music.

Job Summary

The Copyright Administrator is responsible for managing the end-to-end process of registering and recording music copyrights for compositions and sound recordings. This role involves working closely with the Data, Legal, and M&A teams to ensure accurate and timely registration of copyrights with the US Copyright Office, including tracking assignments, updating claimants, and maintaining accurate records. The role also involves coordinating with third-party vendors for bulk registrations and conducting extensive research to gather necessary copyright information.

Responsibilities

Copyright Registration and Recordation

• Registration Process:
• • Review licenses and agreements to determine copyright ownership & registration commitment.
  • Research existing copyrights using the US Copyright Office’s database and search tools.
  • Register individual  recordings and compositions for copyright protection with the US Copyright Office.
  • Resolve queries and issues arising from copyright registration review with the US Copyright Office. 
  •  Maintain records and inventory of submitted and processing registrations, including metadata, music files, registration status, and assigned copyright numbers.

• Recordation Process:
• • Track and collaborate with the M&A team to obtain necessary documentation, including short-form assignments and schedules.
  • Ensure consistency and accuracy in schedules and assignments across all acquisitions.
  • Record Short Form Assignment of Copyright agreements and related Schedules with the USCO
  • Populate USCO asset spreadsheet
  • Submit recordations to the US Copyright Office and manage approved recordation certificates.
  • Coordinate with Finance and M&A teams regarding approved recordations and registrations for quarterly compliance

Data Management and Research

• Master Sheet Maintenance:
• • Maintain and update  internal catalogue and records with all identifiers, certificates, and metadata from registration and compliance procedures .
  • Ensure data integrity for compliance and reporting objectives.
• Research and Verification:
• • Conduct extensive research using Salesforce and other internal systems to gather missing data (e.g., ISRCs, author information, claimant information).
  • Verify chain of title and rights information for each asset.
  • Ensure accurate and complete metadata for each registration, especially for complex cases.

Collaboration and Coordination

• Cross-functional Collaboration:
• • Work closely with the Data Team to identify assets requiring registration.
  • Coordinate with the M&A team to ensure accurate copyright registration for acquired catalogs.
  • Collaborate with the Legal team to resolve issues related to assignment documentation and recordation rejections.
• Vendor Coordination:
• • Coordinate with third-party vendors for bulk registration submissions.
  • Ensure all required music files and documentation are accurately compiled and sent to vendors.

Copyright Process Improvement and Optimization

• Workflow Optimization:
• • Organize and batch registrations by product for more efficient processing.
  • Explore automation opportunities with internal IT teams to streamline manual data entry and form submissions.
  • Maintain consistent schedules and templates for recordations to minimize rejections and processing delays.
• Compliance and Reporting:
• • Track and report registration and recordation status to ensure compliance with legal and contractual requirements.

Neighbouring Rights Administration 

• Registration
• • Ensure all DDEX fees to Neighbouring Rights societies are up to date on a regular basis
  • Coordinate with broader company to track key pipeline catalogs 
  • Generate weekly registration reports
• Conflicts
• • Track and resolve conflicts on a weekly basis 
  • Lead weekly internal conflict call 
  • Generate weekly conflict reports

Qualifications 

• Education:
• • Bachelor’s degree in Music Business, Legal Studies, or a related field is preferred.
• Experience:
• • Minimum of 2 years of experience in music copyright registration, rights management, or music rights administration.
  • Experience with the US Copyright Office's eCO site and third-party registration vendors (e.g., Cosign) is preferred.
  • Familiarity with Salesforce or similar CRM systems for research and data verification is an asset.
• Skills and Competencies:
• • Strong understanding of copyright registration, recordation, and assignment processes.
  • Proficiency in Excel, Adobe DC and data management tools for tracking and organizing copyright assets.
  • Excellent attention to detail and accuracy in data entry and documentation.
  • Strong research and problem-solving skills, especially in complex copyright scenarios.
  • Effective communication and collaboration skills with cross-functional teams and external vendors.
• Pay Scale
• • $70,000-$80,000 USD annually