D-Wave (NYSE: QBTS), a leader in the development and delivery of quantum computing systems, software, and services. We are the world’s first commercial supplier of quantum computers, and the only company building both annealing and gate-model quantum computers. Our mission is to help customers realize the value of quantum, today. Our 5,000+ qubit AdvantageTM quantum computers, the world’s largest, are available on-premises or via the cloud, supported by 99.9% availability and uptime. More than 100 organizations trust D-Wave with their toughest computational challenges. With over 200 million problems submitted to our Advantage and Advantage2™ systems to date, our customers apply our technology to address use cases spanning optimization, artificial intelligence, research and more. 

You can read more about our company and our innovations in the pages of The Wall Street Journal, Time Magazine, Fast Company, MIT Technology Review, Forbes, Inc. Magazine, Wired and across many white papers. 

At D-Wave, we’re helping customers realize the value of quantum computing today and are shaping the quantum-driven industrial and societal advancements of tomorrow. 

About the role

We are seeking a highly organized and proactive individual to join our team as a Senior Administrative Assistant. This role will provide administrative support to the Sr. Director & Chief of Staff and Office of the CEO, managing schedules, coordinating meetings & events, etc.  The ideal candidate will have excellent communication skills, a high level of confidentiality and discretion, and the ability to prioritize tasks, and proactively approach problem-solving. 

As part of the administrative team, you’ll have the opportunity to contribute to key projects, embrace new communication technologies, and capture the key points and action items in meetings, even with very complex technical discussions. You will thrive on creating an engaging work environment, for both in-office and remote employees, and will demonstrate these skills not only within your team, but also as a key member of the Social Committee.

Above all, you have a passion for providing a helping hand to anyone on the team, and you take pride in having a can-do attitude. If you’re a Senior Admin who loves problem solving and playing a key role in an exciting, growing tech company, this is the role for you.

What you'll do

• Provide comprehensive administrative support to ensure efficient operations, including scheduling meetings, managing calendars and handling correspondence. 
• Handle sensitive information with discretion, ensuring compliance with company privacy policies and regulations.
• Draft and distribute communications maintaining a high level of accuracy and professionalism.
• Input, update, and maintain data in various databases and spreadsheets with a high degree of accuracy.
• Maintain accurate ownership of digital records in SharePoint, to facilitate easy access to information.
• Assist with planning, coordination and execution of conferences and events, including scheduling, material preparation, logistics, catering, etc. 
• Prepare and edit correspondence, presentations, reports, and other documents as required
• Assist with expense report process.
• Assist with special projects and initiatives as assigned, providing research, analysis, and administrative support as needed
• Key member of the Social Committee, assisting with planning and execution of company events.

About You

• Proven experience as a Senior Administrative Assistant or similar role, supporting senior-level executives
• Excellent organizational and time management skills, with the ability to multitask and prioritize competing demands effectively
• Strong communication skills, both written and verbal, with a high level of professionalism and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and other relevant software applications
• Discretion and confidentiality when handling sensitive information and communications
• Ability to multitask and manage time effectively in a fast-paced environment
• High level of professionalism and a positive attitude
• Ability to anticipate needs, take initiative, and problem-solve independently

A D-Waver's DNA

• We look at the future and say “why not”; we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals.
• We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other.
• We hold ourselves accountable for delivering results. We make decisions & take responsibility so that we can act & support each other.
• As leaders we motivate & engage our teams to undertake beyond what they originally thought possible, by developing our teams & creating the conditions for people to grow and empower themselves through enabling & coaching.

Our Compensation Philosophy is Simple but Powerful:

We believe providing D-Wavers with company ownership, competitive pay, and a range of meaningful benefits is the start of creating a culture where people want to give the best they’ve got — not because they’re simply making money, but because they’ve fallen in love with our vision, mission, values, and team. 

During the interview process, your Recruiter will explain how our rubrics work across all our total rewards (base, equity, bonus, perks, benefit, culture) offerings. The base salary for this role is targeted between $60K - $90K CAD per year. The final offer is determined by your proficiencies within this level.

Inclusion: 

We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark.

Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

The Fine Print: 

No 3rd party candidates will be accepted

It is D-Wave Systems Inc. policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.