The Daily Journal Corporation (NASDAQ: DJCO) is the leading publisher of legal notices in its owned newspapers in California and Arizona and affiliated daily, community, and ethnic newspapers throughout the United States. The company operates an in-house media buying firm that provides advertising placement services for local, state and federal Government agencies.

Through its Government Advertising Division, The Daily Journal supports public agencies in placing legally required notices in publications that meet statutory requirements and public outreach advertising. The division also places recruitment advertising placements in targeted publications and trade websites and provides multi-media marketing support services.

The Daily Journal is seeking a Government Procurement & Contracting Specialist to support business development and client services with public agencies. This role assists the sales team by researching government contracting opportunities, tracking procurement solicitations, and coordinating responses to Requests for Proposals (RFPs), Requests for Quotes (RFQs), and related procurement processes.

The ideal candidate will have experience working with public agency procurement systems, contract documentation, or proposal coordination, and will be comfortable communicating with government staff involved in purchasing, communications, or legal notice advertising.

Key Responsibilities:

Procurement & Contract Support

• Monitor and identify contracting opportunities from city, county, state and federal government agencies.
• Track and assist with responses to RFPs, RFQs, and informal bid solicitations related to advertising placement and public notice services.
• Coordinate preparation of proposal materials, compliance documentation, and supporting exhibits.
• Maintain records of government vendor registrations, certifications, and contract documents.

Government Client Coordination

• Support outreach to government agencies regarding advertising services and statutory publication requirements.
• Assist in scheduling meetings and presentations with agency procurement officers and communications staff.
• Respond to agency inquiries and assist with providing invoices, affidavits of publication, and supporting documentation.

Project & Administrative Support

• Maintain CRM records of agency contacts, contract status, and procurement timelines.
• Track active projects and ensure required documents are submitted in accordance with procurement guidelines.
• Coordinate with production, ad placement, account managers and accounts receivable teams regarding government service expectations, billing and invoice follow-up.
  
  

Preferred Qualifications

Candidates with experience in government contracting or procurement environments are strongly encouraged to apply.

Ideal candidates may have experience in:

• Public sector procurement processes (RFP, RFQ, IFB, or cooperative purchasing programs).
• Vendor registration systems used by government agencies.
• Proposal coordination or contract administration.
• Working with city, county, state or federal government departments.
• Advertising, media placement, or public notice publishing or placement services.

Additional qualifications:

• Comfortable using AI (artificial intelligence) tools
• Strong written and verbal communication skills.
• Excellent organization and document management skills.
• Ability to manage multiple procurement timelines and project deadlines.
• Bachelor’s degree in business, public administration, communications, or related field (or equivalent experience).
  (Key words: RFP response coordination, RFQ preparation, Government procurement, Public sector contracting, Vendor registration, Proposal management, Bid submissions, Contract compliance, Legal Advertising.)
  
  

The above statements describe the general nature and level of work being performed in this job function. They are not intended to be an exhaustive list of all duties; additional responsibilities may be assigned.

Travel Requirements

10%

Location: Los Angeles, CA

Fringe Benefits:

·         Quality medical, dental and vision coverage

·         Competitive paid time off as well as paid holiday time

·         401(k) retirement (US)

·         Qualified opportunity for employees to occasionally work from a home office

·         Personal meetings with direct managers approximately every four to six weeks to discuss career growth and advancement opportunities as well as other issues important to the employees.

Equal Opportunity/Affirmative Action Employer: Employment at Daily Journal is based solely upon the qualifications of the individual applicant, regardless of race (including traits historically associated with race, such as hair texture and protective hairstyles), ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state and local laws. This policy applies to all personnel actions and decisions, including recruiting, hiring, discipline, training, transfers, compensation, benefits, promotions and terminations, leaves of absence, benefits, and other terms and conditions of employment.