Position Overview

We are seeking a detail-oriented and people-savvy HR & Recruitment Coordinator to join our team on a part-time basis. This role is the engine behind getting the right First Aid Responders hired and on-site at our busiest events. You will own the full recruiting cycle for high-demand zones, keep our HR and operational databases healthy, ensure our staff remain fully licensed and compliant, and take on special projects as our needs evolve.

This is a great opportunity for someone who thrives in a fast-paced, mission-driven environment and is comfortable wearing multiple hats.

Key Responsibilities

Recruiting & Hiring

•       Manage end-to-end recruitment for First Aid Responder roles in high-volume event zones, including posting positions, screening candidates, coordinating interviews, and extending offers.

•       Build and maintain a strong pipeline of qualified, credentialed candidates to support rapid deployment needs.

•       Conduct or coordinate interviews, reference checks, and pre-employment screenings.

•       Partner with operations leadership to understand upcoming event schedules and anticipate staffing needs by region.

•       Develop creative sourcing strategies to attract new talent, including outreach to EMS schools, trade groups, and online communities.

HR & Database Administration

•       Maintain the accuracy and integrity of HR, payroll, and scheduling databases — ensuring employee records, certifications, availability, and status are always current.

•       Audit database records regularly to identify and resolve gaps, duplicates, or outdated information.

•       Assist with onboarding new hires, ensuring all documentation, system entries, and credentialing records are completed before deployment.

Licensing & Compliance

•       Track and monitor state and local EMS certifications, EMT licenses, CPR credentials, and any other required compliance documents for all active staff.

•       Proactively identify upcoming expirations and follow up with employees to ensure renewals are completed on time.

•       Maintain compliance records in accordance with company policy and any applicable state regulations.

•       Flag any compliance gaps to management.

Ad Hoc Projects

•       Support HR and operations leadership with special projects, which may include process improvements, reporting, policy drafting, or research.

•       Assist with seasonal surge planning around peak event periods.

•       Contribute ideas to improve the candidate and employee experience.

Qualifications

Required

•       1+ years of experience in recruiting, HR coordination, or a related role.

•       Strong organizational skills with keen attention to detail — especially around data accuracy and compliance tracking.

•       Excellent written and verbal communication skills.

•       Ability to manage multiple priorities and meet deadlines in a fast-moving environment.

•       Self-starter who can work independently with minimal supervision.

 Preferred

•       Experience recruiting in healthcare, EMS, emergency services, or event staffing.

•       Experience working in a remote or distributed team environment.

•       Background in HR compliance or workforce management.

What We Offer

•       Flexible, part-time schedule — work that fits your life.

•       Meaningful work supporting the safety of tens of thousands of event attendees nationwide.

•       A collaborative, mission-driven team that values your contributions.

•       Opportunity to grow with a company expanding into new markets and events.

About Heed Health

Heed Health offers event solutions that prioritize guest safety and well-being for various types of events! Our clients range from production companies, schools and universities, private event hosts, and planners. Our strategies have been proven to provide peace of mind for our clients, and we offer reliable and professional event medic and wellness services.