Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance.

Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything.

Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.

Position Title: Payroll Accountant

Position Location: Remote

JOB SUMMARY

Reporting to the Controller, the Payroll Accountant is a hybrid accounting role with responsibilities divided approximately equally between payroll operations and staff accounting. The position will help administer timely and accurate payroll for a remote, multi-state workforce; maintain payroll-related compliance and records; reconcile payroll activity to the general ledger; and support month-end close, project accounting, balance sheet reconciliations, billing, and financial reporting.

The successful candidate will combine strong payroll knowledge with a solid accounting foundation, sound judgment, careful handling of confidential information, and a service-oriented approach when supporting employees, project managers, and business leaders.

ESSENTIAL FUNCTIONS

Payroll Operations and Compliance (50%)

• Administer biweekly payroll processing for employees in multiple states, including review of employee changes, time records, earnings, deductions, taxes, reimbursements, and payroll exceptions
• Perform pre- and post-payroll audits to confirm completeness, accuracy, proper approvals, and timely payment; investigate and resolve discrepancies promptly
• Maintain payroll information in Rippling and support accurate data flow between Rippling and Deltek Vantagepoint, including employee profiles, labor hours, project and department coding, deductions, and tax jurisdictions
• Monitor employee work locations and assist with registrations, tax-account setup, withholding requirements, reciprocity rules, and other state and local payroll obligations as the company enters new jurisdictions
• Support compliance with applicable federal, state, and local payroll requirements, including paid family leave, state disability, unemployment, wage-and-hour, garnishment, and required remote-work programs
• Reconcile payroll registers, cash funding, tax filings, benefit deductions, labor distribution, and the general ledger; prepare and post payroll-related journal entries
• Review labor distribution and payroll coding to departments, accounts, and cost categories; coordinate corrections that affect payroll
• Respond to employee payroll questions professionally and confidentially, coordinating with Human Resources, benefit providers, and payroll vendors as needed
• Support quarterly and year-end payroll activities, including Forms W-2 and W-2c, taxable fringe benefits, third-party sick pay, payroll tax reconciliations, and calendar-year reporting
• Assist with 401(k) administration, contribution reconciliations, census preparation, compensation-code mapping, and nondiscrimination testing support
• Prepare payroll, workers' compensation, and retirement-plan audit schedules and documentation; assist with workers' compensation classifications and multi-state audits
• Maintain payroll procedures, controls, calendars, and organized supporting documentation, and identify opportunities to improve the timesheet-to-payroll process and reduce manual adjustments

Accounting (50%)

• Prepare monthly balance sheet reconciliations, including payroll and benefit liabilities, cash, accounts receivable, prepaid expenses, fixed assets, accrued expenses, and other assigned accounts
• Research and resolve reconciling items and accounting discrepancies in a timely manner
• Prepare and post recurring and nonrecurring journal entries with complete and appropriate supporting documentation
• Assist with monthly, quarterly, and year-end close processes and help ensure assigned deadlines are achieved.
• Review transactions for proper coding to accounts, departments, and cost categories, and reconcile financial information to the general ledger
• Support accounts receivable monitoring, collection follow-up, cash application, accounts payable, and employee expense-report review as assigned
• Prepare audit support, ad hoc reports, and financial analyses requested by the Controller or management
• Maintain accurate accounting records, support accounting policies and internal controls, and recommend improvements to reporting accuracy, efficiency, and scalability
• Perform other accounting and administrative duties as assigned, with the mix of payroll and staff accounting work adjusted periodically to meet business-cycle requirements

Completion of Assigned Tasks and Deliverables on Time and on Budget

Performs Other Related Duties as Assigned

POSITION REQUIREMENTS

• Two to five years of progressive payroll and/or accounting experience, including hands-on payroll processing and general ledger responsibilities
• Experience supporting payroll for employees in multiple states; experience with a remote or distributed workforce is preferred
• Working knowledge of federal, state, and local payroll taxes, payroll deductions, wage-and-hour requirements, and year-end payroll reporting
• Experience preparing balance sheet reconciliations and journal entries and supporting the monthly financial close
• Understanding of generally accepted accounting principles, accrual accounting, and the relationship between payroll, project costing, the income statement, and the balance sheet
• Proficiency with Microsoft Excel, including formulas, lookups, pivot tables, sorting, filtering, and data reconciliation
• Strong attention to detail, analytical ability, organization, and commitment to accuracy and deadlines
• Ability to safeguard personally identifiable information and other confidential payroll and employee data in a remote environment
• Effective written and verbal communication skills and the ability to work independently while collaborating across Accounting, Human Resources, and Operations
• Methodical accuracy and a strong ownership mindset
• Ability to prioritize recurring payroll deadlines while advancing month-end close responsibilities
• Proactive follow-through and willingness to investigate issues through resolution
• Service-oriented communication with employees and non-accounting professionals
• Intellectual curiosity and a desire to understand the business behind payroll and accounting transactions
• Adaptability and comfort working in a growing, evolving, and fully remote organization

WHAT SMART TECH CONTRACTING OFFERS

• A broad role that develops both payroll and accounting expertise
• Exposure to project managers, operational leaders, and Human Resources
• A collaborative remote environment that encourages learning, ownership, and professional growth
• The opportunity to strengthen payroll and accounting processes while supporting the continued growth of the business

TRAVEL / RELOCATION REQUIREMENTS

• Up to 5%, this may include travel to any or all 50 US states
• Must be located near a major US airport
• Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position
• Travel may involve transportation by car or plane depending on the destination and nature of the business need
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE REQUIREMENTS

• Bachelor's degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and relevant experience
• Two to five years of progressive payroll and/or accounting experience, including hands-on payroll processing and general ledger responsibilities

BENEFITS

Smart Tech Contracting offers a very competitive benefits package; highlights include

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

Smart Tech Contracting is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!

NOTICE TO THIRD PARTY AGENCIES:

STC does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to STC in the absence of a signed Service Agreement where STC has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.