Help Support a Company Built on Quality, Teamwork, and Doing Things the Right Way

Earthadelic is more than a landscaping and construction company—we are a team that takes pride in building exceptional outdoor spaces and exceptional businesses. Our companies are known for high standards, strong relationships, hard work, and a culture where people enjoy working together.

We are seeking an experienced Staff Accountant to support the financial operations of multiple related companies. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, takes pride in accuracy, and likes solving problems.

The right person is dependable, highly organized, detail-oriented, and comfortable juggling multiple priorities across several businesses. They bring a positive, can-do attitude, value being part of a great team, and take ownership of their work.

Key Responsibilities

Accounts Receivable, Banking & Cash Management

·         Process customer payments and post transactions accurately in QuickBooks

·         Prepare and process daily bank deposits

·         Perform daily bank reconciliations across multiple accounts and business entities

·         Manage Positive Pay, ACH, wire, and check approval processes

·         Investigate discrepancies and resolve issues promptly and thoroughly

·         Reconcile and manage multiple company credit cards

·         Oversee company credit card maintenance, distribution, and controls

Accounts Payable & Vendor Management

·         Process vendor invoices and ensure proper coding and approvals

·         Manage subcontractor payments and required documentation

·         Set up and maintain new vendor accounts

·         Maintain vendor relationships and payment schedules

·         Maintain accurate vendor files, including W-9s, Certificates of Insurance, and 1099 tracking

·         Handle urgent payment requests, online portal payments, and invoice follow-up

·         Match purchase orders to invoices and investigate discrepancies

Financial Accounting

·         Code transactions and prepare journal entries accurately and consistently

·         Complete monthly account and statement reconciliations for each entity

·         Maintain accuracy across multiple QuickBooks files and reporting structures

·         Investigate variances and resolve discrepancies proactively

·         Assist with budget tracking, financial reporting, and cash management

·         Support quarterly reviews, audits, and year-end financial cleanup

Process Improvement & Compliance

·         Maintain accurate, organized, and audit-ready financial records across all entities

·         Ensure compliance with internal controls, approval processes, and company procedures

·         Help improve accounting workflows, systems, and efficiency

·         Assist in developing and documenting policies, procedures, and best practices

·         Look for opportunities to make processes more efficient and effective

Qualifications

·         Bookkeeping, accounting, or staff accountant experience

·         Strong understanding of accounts payable, accounts receivable, reconciliations, and general accounting processes

·         Experience with QuickBooks required; experience managing multiple entities strongly preferred

·         Excellent organization skills and exceptional attention to detail

·         Strong analytical, problem-solving, and investigative abilities

·         Ability to prioritize, manage deadlines, and work independently

·         Strong written and verbal communication skills

·         High level of integrity, professionalism, and dependability

·         Comfortable working in a fast-paced environment with multiple companies and changing priorities

·         Brings a positive, team-first attitude and values being part of a company with an exceptional culture built on trust, teamwork, accountability, and pride in doing great work

Why Join Earthadelic?

·         Be part of a respected and growing organization with multiple successful businesses

·         Work with a supportive, talented, and hard-working team

·         Join a company where people genuinely enjoy coming to work and helping one another succeed

·         Have the opportunity to make a meaningful impact and help improve how we operate

·         Work in an environment that values initiative, ideas, and people who care about doing things the right way

If you are someone who takes pride in accuracy, enjoys solving problems, and wants to be part of a company with high standards and a great culture, we would love to hear from you.