Headquartered in Irvine, California, EBizCharge specializes in developing integrated payment solutions that facilitate electronic payment processing within ERP, CRM, Mobile, and eCommerce applications. Our applications are PCI compliant and fully integrated with major ERP/accounting systems, including QuickBooks, Sage, SAP Business One, Microsoft Dynamics, NetSuite, Epicor, Acumatica, and major online shopping carts, including Magento and WooCommerce. EBizCharge offers its employees tremendous learning opportunities, career growth potential, and a dynamic work environment.

Responsibilities

• Establish standards and procedures, measuring results and making necessary adjustments to support company operations, while reporting progress to US-based senior management.
• Maintain office staff by recruiting, selecting, orienting, training, and supervising employees.
• Formulate and implement policies and procedures to maximize output. Monitor adherence to rules, regulations and procedures.
• Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Manage contract and price negotiations with office vendors, service providers and office lease
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Provide general support to visitors

Qualifications and Skills: 

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant for 8+ years.
• Proficiency with Microsoft Office suite (Excel and Outlook especially, etc.)
• Ability to multitask, prioritize to-dos, and maintain an organized office environment.
• Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
• Ability to identify and resolve issues related to office operations, facilities, or staff.
• Builds relationships with colleagues, manages conflict, and fosters a positive office environment.
• Experience supervising staff, delegating tasks, and providing training and mentorship.
• Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Ability to manage budgets, track expenses, and ensure financial compliance.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
• Comfort with changing priorities and a dynamic work environment. 

Education and Requirements:

• High school diploma, GED, or equivalent
• 8+ years of experience in an office manager setting