About Eastern Glass and Aluminum

Welcome to Eastern Glass and Aluminum, Inc (EGA), a premier building envelope contractor at the forefront of the construction industry. We specialize in providing innovative solutions for architectural glazing, roofing, and siding that define the skyline of tomorrow. Our commitment to excellence and craftsmanship has positioned us as a leader in delivering iconic structures nationwide.

Roles and Responsibilities:

• Provide high-level administrative support to the project management team.
• Coordinate meetings, appointments, and travel arrangements proactively.
• Prepare and maintain project documentation with meticulous attention to detail.
• Using Procore Financial Management tools to manage project budgets, track cost activities, and support change event workflows in coordination with the accounting team.
• Communicating with the accounting department to align on budget tracking, cost reporting, and invoice processing for ongoing projects.
• Handling travel bookings for project teams, including coordinating flights, lodging, and schedules in line with company travel guidelines.
• Managing rental equipment by coordinating vendor sourcing, tracking usage periods, and ensuring timely return to optimize project efficiency.
• Prepare and distribute meeting minutes and follow-up actions.
• Support the Project Manager in risk management and mitigation.
• Assist in preparing and presenting project reports and updates.
• Support the procurement process by coordinating with suppliers and subcontractors.
• Facilitate communication and collaboration among project team members.

Skills:

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite and project management software.
• High school diploma or equivalent; additional qualifications is a plus.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage time effectively.
• Good interpersonal skills and ability to work in a team.
• Proactive approach to problem-solving and process improvement.
• High level of integrity and commitment to excellence.

Experience:

• Entry level role, but proven experience in administrative or coordination roles is a plus.