An Australian conveyancing business based in Melbourne that provides legal and administrative support for property transactions. Its services cover residential, commercial and industrial property sales and purchases, off-the-plan transactions, contract reviews, refinancing, property ownership transfers, land subdivisions, nominations, and stamp duty concessions or refunds. The business assists clients throughout the property settlement process, including contract preparation, document management, coordination with banks, agents, councils and other relevant parties, and ensuring transactions are completed smoothly and in compliance with legal requirements.

A growing Australian property services business specialising in professional conveyancing and supporting clients throughout the property transaction process.

About the role:

Provide administrative and operational support to real estate agents and teams, helping manage leads, listings, client communication, and day-to-day tasks.

Key responsibilities:

• Manage CRM, leads, and property listings
• Handle emails, enquiries, and lead follow-ups
• Schedule appointments, inspections, and meetings
• Assist with property marketing and social media
• Prepare and organise documents and reports
• Assist with property-related administrative and conveyancing tasks as required
• Provide general administrative support

About you:

• 1–3+ years' experience in virtual assistance, real estate, administration, or customer service
• Strong English communication skills, both written and verbal
• Experience with CRM systems (e.g., Salesforce, HubSpot, Follow Up Boss, Zoho)
• Familiarity with real estate platforms/listing systems
• Some experience or working knowledge of Australian property conveyancing processes
• Strong lead management and follow-up skills
• Comfortable handling emails, calendars, appointments, and documents
• Strong attention to detail and ability to manage confidential information