Director of AI Systems & Automation

Future CTO Path  |  Real Estate & Home Services Platform  |  Remote (Global)

AllView Real Estate | Newport Beach, California

Position at a Glance

Title:  Director of AI Systems & Automation

Reports To:  CEO / Founder

Location:  Remote (Global), 100% Remote

Employment Type:  Full-Time

Travel:  Limited; occasional visits to Southern California

Growth Path:  Potential path to CTO based on performance, leadership, and scope expansion

The Short Version

AllView is a rapidly growing real estate and home services platform headquartered in Newport Beach, California.

We are not hiring someone to "manage our IT."

We are not hiring a prompt engineer.

We are not hiring someone to build a chatbot.

We are hiring a builder.

You are a hands-on builder at your core. You are capable of architecting and delivering on your own, and you know when it makes sense to bring in outside help. Building is your default, not your last resort.

We want a highly capable technical operator who can identify high-value internal leverage opportunities, build AI-powered systems and automation, and create measurable operational impact across the business. Starting now, not eventually.

This role is about removing manual work, increasing speed, improving consistency, and building internal operating leverage.

If you are tired of maintaining legacy code and want the autonomy to build real AI infrastructure from the ground up inside a business that is moving fast and has genuine operational complexity to solve, this role was designed for you.

Who We Are

Our mission: Enhancing Lives Through All Things Real Estate.

Our ecosystem today includes property management, residential brokerage, investment & syndication, construction & home services, and consulting, with plans to expand into title, escrow, insurance, and development.

We are not trying to become another traditional real estate company. We are building a technology-enabled operating platform that happens to serve real estate. AI will become deeply embedded into every division of this business. This role is how we make that real.

Mission of This Role

Your mission is to build practical AI and automation systems that improve how AllView operates. Not theoretically. Not eventually. Actually build them.

This role is not responsible for transforming every division at once. It is responsible for creating real leverage in the highest-value places first, then expanding from there.

What Success Looks Like

First 30 Days

• Learn the business, team structure, and core workflows
• Audit our current systems and identify integration points and gaps
• Work with Leadership Team to Identify the top 2–3 highest-leverage AI/automation opportunities
• Present a practical roadmap with priorities, sequencing, and expected impact

First 90 Days

• Deploy 1–2 meaningful internal systems or automations into production
• Create measurable operational impact in areas such as:
• Maintenance intake and triage automation
• Lease renewal workflow automation
• Internal SOP and knowledge assistant
• CRM and lead routing automation
• Establish a clear method for tracking time saved, response speed, and workflow improvement

First 12 Months

• Build a scalable internal AI/automation layer across key workflows
• Reduce meaningful administrative load across the business
• Improve speed, consistency, and visibility across multiple functions
• Establish the technical foundation for broader systems architecture and future product opportunities

Our Current Tech Stack

You will be working with and integrating across our existing systems. Familiarity with any of these is a plus. The ability to work around limitations (AppFolio's restricted API, for example) is a requirement.

• Google Workspace (G Suite)
• AppFolio (Property Management)
• Boom (Leasing)
• ShowMojo (Showing Scheduling)
• LeadSimple (CRM / Lead Management)
• DocuSign (Contracts and E-Signatures)
• Flipsnack (Digital Publications)
• Sendspark (Video Messaging)
• JotForm (Forms and Data Collection)
• Retently (NPS and Client Feedback)
• Trainual (SOPs and Training)
• Zapier (Current Automation Layer)
• RingCentral (Phone and Communications)
• Canva (Design)
• Mailchimp (Email Marketing)
• QuickBooks (Accounting)
• Time Doctor (Time Tracking)
• SkySlope (Transaction Management)

Our current automation layer is Zapier. We expect this person to evaluate whether we expand Zapier, migrate to a more powerful platform (such as Make or n8n), build custom integrations, or do a combination of all three. We have a bias toward moving fast with the right tools, not overbuilding for its own sake.

Core Responsibilities

• Design, build, and deploy internal AI and automation systems, hands-on
• Connect our existing systems into a cohesive operating environment
• Translate operational pain points into working technical solutions and ship them
• Work directly with the CEO to identify and eliminate the highest-impact bottlenecks
• Build responsibly with strong security, data protection, and system stability standards
• Evaluate and own build-vs-buy decisions: recommend when to integrate existing tools and when to build custom

Who You Are

Required

• 5+ years of software engineering experience with full-stack capability
• Strong hands-on experience building and deploying production AI or automation systems
• Strong API integration and cloud infrastructure experience
• Ability to translate business problems into working technical solutions
• Ability to operate with high ownership, speed, and low supervision
• A portfolio of real systems and automations you personally built and can demonstrate

We care more about what you have built than your degrees or certifications.

Strongly Preferred

• Experience in real estate, property management, construction, or home services. This significantly shortens your ramp time and is a meaningful differentiator.
• Familiarity with AppFolio and its API limitations
• Experience with LangChain, n8n, Make, or similar AI/automation frameworks
• Familiarity with EOS or other structured operating systems
• Experience leading technical contractors or small technical teams

Behavioral Fit

• Curious, resourceful, and entrepreneurial
• High ownership, low ego
• Comfortable with ambiguity and moving fast
• Strong communicator with non-technical operators. You translate, you don't hide behind jargon.
• Biased toward solving real business problems, not showcasing technical cleverness
• You figure out what should be done. You don't wait to be told.

This Role Is NOT For You If

• You need detailed instructions for every project
• You prefer maintaining systems over building new ones
• You want to work on one isolated product indefinitely
• You avoid accountability for outcomes
• You struggle to communicate with non-technical people
• You think AI is mostly about prompting ChatGPT
• You like prototypes more than production systems
• You overbuild when speed and practicality matter more
• You are not willing to get into the operational details of a real business

Compensation

We are open to exceptional talent anywhere in the world. Compensation will be based on demonstrated capability, experience, and location.

Potential structure includes:

• Competitive base salary (benchmarked to your region and experience)
• Performance-based bonus tied to measurable operational leverage created
• Long-term incentive plan
• Future CTO growth path for the right person. This is a real trajectory, not a title we use to recruit.

AllView Real Estate is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.