Student Records & Data Entry Clerk

Archer Academy of Accelerated Learning | Albuquerque, New Mexico

Position Type: Full-Time, Classified Support Staff
Contract: 205 Days Annually
Schedule: 8 Hours Per Day
Salary Range: $32,000–$37,000 Annually, Depending on Qualifications
Licensure: No Educational License Required

About the Role

Archer Academy of Accelerated Learning is seeking a motivated, detail-oriented, and highly efficient Student Records & Data Entry Clerk to join our collaborative school team. This position is ideal for someone who enjoys working with technology, takes pride in accuracy, and can process large amounts of information quickly and efficiently.

As part of our innovative accelerated learning environment, accurate and timely student records are essential to ensuring students receive appropriate academic placement, earn credit toward graduation, and access the services they need to succeed. The Student Records & Data Entry Clerk plays an important behind-the-scenes role in making that possible.

The primary focus of this position is entering and maintaining student academic records, transcripts, grades, credits, assessment scores, and special education documentation in Synergy SIS and other designated systems. The individual will also assist teachers with grade entry, support report card processing, and coordinate technical support requests with Synergy.

The ideal candidate thrives in a fast-paced, collaborative environment, demonstrates exceptional attention to detail, and takes initiative to ensure work is completed accurately and on time. This individual will work closely with teachers, counselors, special education personnel, and school leadership to support efficient school operations and student success.

What You’ll Do

Student Records & Data Entry

• Accurately and efficiently enter student transcripts, course histories, grades, credits, and academic information into Synergy SIS.
• Proactively obtain outstanding student assessment and standardized test scores from previous schools, testing agencies, and other authorized sources; accurately enter and verify results in Synergy SIS to maintain complete student testing histories.
• Process high volumes of student data while maintaining accuracy and meeting established deadlines.
• Review and verify information to ensure student records are complete, consistent, and correctly entered.
• Identify and resolve data-entry errors and discrepancies using established school procedures.
• Upload, organize, and maintain electronic student records and supporting documentation.
• Assist with transcript verification, credit tracking, and student record audits.
• Maintain organized systems for tracking completed data-entry assignments and outstanding tasks.

Special Education Documentation

• Enter, upload, transfer, and organize existing Individualized Education Programs (IEPs), evaluation reports, and related special education records into authorized electronic systems.
• Ensure documents are accurately labeled, filed, and associated with the correct student.
• Process special education records promptly to support continuity of student services.
• Collaborate with special education personnel to identify and resolve documentation discrepancies.
• Maintain confidentiality and accuracy when handling sensitive student information.

Grade Entry & Report Card Processing

• Assist teachers with entering, reviewing, and finalizing student grades in Synergy SIS.
• Support the processing of grade corrections and verification of course completion records.
• Monitor grading deadlines and help ensure timely submission of grades.
• Generate, review, and process student progress reports and report cards.
• Assist with the distribution of report cards and academic progress information to students and families.
• Support accurate academic reporting throughout Archer Academy's accelerated instructional terms.

Synergy SIS Support & Troubleshooting

• Serve as a primary point of contact for routine Synergy SIS questions and technical support coordination.
• Contact Synergy technical support to report system issues, troubleshoot problems, and request assistance.
• Submit, track, and follow up on support tickets to ensure issues are addressed in a timely manner.
• Maintain records of technical support requests, ticket status, and resolutions.
• Communicate updates and solutions to teachers, administrators, and other school personnel.
• Assist staff with implementing recommended solutions and improving the effective use of Synergy SIS.

Collaboration & School Operations

• Work collaboratively with teachers, counselors, special education personnel, and administrators to maintain accurate student information.
• Contribute to a positive school culture that values teamwork, innovation, and shared responsibility for student success.
• Support efficient school operations by maintaining organized, reliable student information systems.
• Demonstrate initiative, flexibility, and strong problem-solving skills in completing assigned responsibilities.
• Participate in staff training, team meetings, and continuous improvement initiatives.
• Protect confidential student information in accordance with FERPA, IDEA, and applicable school policies.
• Perform other related administrative and data-entry duties as assigned.

Qualifications

• High school diploma or GED required.
• Strong computer proficiency and demonstrated ability to enter information quickly and accurately.
• Exceptional attention to detail, organizational skills, and commitment to producing accurate work.
• Ability to efficiently process large volumes of information while managing multiple priorities and deadlines.
• Experience with data entry, records management, administrative support, or similar work preferred.
• Proficiency with Microsoft Office, Google Workspace, and electronic information systems.
• Strong communication and interpersonal skills when working with teachers, administrators, and other school personnel.
• Ability to work independently while contributing to a collaborative and supportive team environment.
• A proactive mindset with the ability to identify problems, follow through on tasks, and adapt to changing priorities.
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
• Experience with Synergy SIS or another student information system is strongly preferred.
• Experience working with student transcripts, grades, report cards, assessment scores, or special education documentation is preferred.
• Experience coordinating technical support requests and following up on support tickets is a plus.
• Bilingual proficiency in English and Spanish is a plus.
• Ability to successfully complete required employment background checks.

No teaching license or other NMPED educational license is required for this position.

The ideal candidate is someone who combines speed, precision, organization, and initiative with a collaborative spirit and a commitment to student success. They understand that accurate student records are more than an administrative task—they help ensure students receive the credits, services, and opportunities they need to graduate and move confidently toward their future.

Join the Archer Academy Team

At Archer Academy, every team member contributes to our mission of helping students overcome challenges, accelerate their learning, and prepare for success beyond high school.

If you are organized, technologically proficient, detail-oriented, and excited to contribute to an innovative school community, we encourage you to apply.

Aim High. Bridge Gaps. Graduate Fast.

Archer Academy of Accelerated Learning
4012 4th Street NW
Albuquerque, NM 87107
www.archernm.org

About Archer Academy of Accelerated Learning

Are you ready to reimagine what’s possible in education? Archer Academy of Accelerated Learning, a public secondary charter school in Albuquerque’s North Valley, is seeking professional staff who are bold, creative, and passionate about transforming student outcomes and breaking traditional boundaries in education.

Archer Academy is an innovative learning community designed to help students accelerate through high school while receiving the academic, social, and instructional supports they need to succeed. Through flexible programming, targeted intervention, and a supportive school culture, students can progress efficiently toward graduation while building the skills necessary for college, careers, and community.

This is more than a job—it is an opportunity to be part of a mission-driven learning community. At Archer Academy, staff, families, and school leaders work side by side to create an environment where students can grow, succeed, and reach ambitious goals. We are proud of the community we are building and are looking for individuals who are excited to help move it forward.