Feather River Tribal Health – Where Purpose Meets Passion

For over four decades, Feather River Tribal Health (FRTH) has been a trusted healthcare home for families throughout the region. Established through the dedication of local tribal communities, FRTH was built on a promise: to provide compassionate, culturally grounded, patient-centered care for all. What began as a small community clinic has grown into a full-service healthcare network committed to wellness, prevention, and the belief that high-quality care should be accessible to everyone.

At FRTH, patients come first, always. Our team is driven by core values of respect, integrity, and cultural humility. We take pride in creating a warm and inclusive environment where every individual is treated with dignity and where employees know their work makes a true difference in the lives of others.

Joining our team means more than starting a job, it means becoming part of a mission. You’ll work alongside passionate, supportive professionals who believe in giving back, strengthening community wellness, and delivering care that honors both the individual and the cultures we serve.

Whether you’re a healthcare provider, clinical support professional, or part of our administrative team, you will have the opportunity to:

• Make a meaningful impact in underserved and tribal communities
• Provide care in a setting where quality, compassion, and cultural respect guide every decision
• Grow your career with ongoing training, mentorship, and advancement opportunities
• Work in a values-driven organization that celebrates collaboration and innovation
• Be part of a workplace where your work truly matters

At Feather River Tribal Health, we don’t just care for patients; we care for people, community, and each other. If you’re looking for a career with purpose, connection, and heart, you’ll find it here.

Join us and help shape the future of community health.

POSITION SUMMARY: 

The Administrative Assistant performs a variety of complex administrative duties as an assistant to the Chief Executive Officer and Chief Operating Officer in matters pertaining to the effective and efficient office administration of the organization including but not limited to the coordination of staff travel itineraries, maintenance of all corporate documents and coordination of activities for the Board of Directors and C-Suite. This position is a working supervisory role and is expected to pivot from operational duties to filling in for direct reports during scheduled leaves or unexpected absences. 

ESSENTIAL FUNCTIONS:

Under the direction of the CEO and COO, provides administrative support and assistance by:

1. Scheduling and coordinating approved travel as well as all travel itineraries. 
2. Serves as supervisor to the Front Lobby Receptionists and oversees staffing schedules to ensure appropriate coverage. Provides day-to-day leadership and management of the Front Lobby team, including setting performance expectations and goals, conducting performance evaluations, providing ongoing coaching and feedback, supporting employee development, recognizing performance, and addressing performance concerns as needed. Promotes accountability, professional growth, and consistent service standards while ensuring the team has the direction, resources, and support needed to perform effectively.
3. Performing day-to-day core functions alongside supervisory responsibilities, acting as back-up support for main lobby reception operations.
4. Responsible for coordinating and scheduling all food and catering orders for events, ensuring orders are accurate, timely, and aligned with event requirements.
5. Maintaining a calendar of events for the CEO and Board including oversight of reminders. 
6. Demonstrating a high level of discretion and confidentiality as this role may interface with highly sensitive information and high-level decision-making.
7. Preparing letters, memoranda, reports, etc., from dictation, handwritten or other sources and assisting in preparing reports and other related material.
8. Assists the CEO with the maintenance of both business and clinical licenses or permits for the agency, using both digital and physical media. 
9. Proficient in advanced Excel functions, including formulas, macros, and basic calculations.
10. Transcribe and maintain minutes of all meetings assigned by the CEO or COO including Board meetings and department head meetings.
11. Responsible for establishing file systems and maintaining legacy documents and records in appropriate files.
12. Screens telephone calls, correspondence and appointment requests to CEO assigned by the CEO or handle calls if knowledgeable on subject under discussion.
13. Works on special projects assigned by the CEO in the form of research or proposal outlines.
14. May support Human Resources on select administrative tasks, onboarding coordination, and documentation.

Under the direction of the CEO, provides administrative support and assistance to the Board of Directors by:

1. Preparing travel arrangements, itineraries and notifications regarding travel or related activities.
2. Maintaining a calendar of meetings and ensuring the Board receives notice of meetings in a timely manner.
3. Ensure posting of Board meeting agendas and packets to Board members as required by policy.

ADDITIONAL RESPONSIBILITIES:

1. May assist other departments with clerical functions assigned by the CEO.
2. Perform a variety of duties as required to meet the needs of the departments on an as needed basis.
3. Attend staff training and meetings as required.

KNOWLEDGE, SKILLS AND ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.

1. Working knowledge of business English, spelling and math.
2. Ability to understand and carry out oral and written instructions and to request clarification when needed.
3. Ability to maintain and establish records and files.
4. Ability to communicate clearly and concisely.
5. Human relation skills to deal effectively with patients, clients, staff, Board members, community members and visitors in person and on the telephone.
6. Ability to work independently and productively.
7. Demonstrate awareness, sensitivity and appreciation of Native American culture, traditions, customs and socioeconomic needs.
8. Maintain absolute confidentiality and exercise excellent judgment when handling sensitive organizational and personal information.
9. Demonstrated knowledge of computers and experience with a variety of computer programs is essential.
10. Thorough knowledge of modern office practices and procedures and the use of office machines and equipment.

EDUCATION AND EXPERIENCE:

1. Demonstrated project management experience is highly preferred 
2. At least three (3) years of experience in the performance of responsible secretarial/stenographic and clerical work.
3. High school graduate or its equivalent.  Associate college degree preferred.
4. Advanced training in typing, computer usage and general office procedures required.
5. An equivalent combination of relevant training and experience may be substituted for a college degree.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms, stoop, kneel or crouch; and talk and hear within normal range. The employee is frequently required to stand, walk, sit, climb, or balance and use taste and smell senses. The employee must regularly be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. This position is physically and emotionally challenging. There is a high degree of stress. Ability to deal with time constraints and emotional stress and exposure to body fluids and viruses are also essential functions of this job.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to odors and airborne particles. The noise level in the work environment is usually moderate.

Feather River Tribal Health, Inc. is a drug and alcohol-free workplace.  As a federally funded Tribal Health Program, FRTH must comply with Executive Order No. 12564 (Sept. 15, 1986)(51 F.R. 32889 (requiring a Drug Free Workplace) and the Drug Free Workplace Act of 1988 (U.S.C. 8101-8106).  As such, FRTH does require drug testing at the time of hire and upon reasonable suspicion after hire.  All FRTH employees are required to comply with FRTH’s drug free workplace policies and applicable federal laws as a condition of employment.

Reasonable accommodations will be given to qualified disabled applicants pursuant to Section 501 of the Rehabilitation Act of 1973, 29 U. S. Code 791, Title 29, and the Americans with Disabilities Act (ADA).

Compensation & Benefits:

Hourly Rate: $33.23-$34.57, depending on experience

Health Insurance: Employer-paid medical coverage starting the month after hire for all tiers — Self, Self + One, and Self + Family

Dental & Vision: 100% employer-paid for employee-only coverage; additional family coverage available at a competitive rate

401(k) Plan: Available immediately upon hire with a 4% employer match

Life Insurance: $20,000 employer-paid policy for full-time employees, with options to purchase additional coverage

Paid Time Off: Vacation begins accruing on your first day — up to 80 hours annually

14 Paid Holidays

Loan Repayment Assistance Available