About Umbrella Incorporated

Umbrella Incorporated is a technology and services group made up of three complementary business units: Cloud Managed, Tidal Commerce, and Apsis Commerce. Together, we help clients solve their most pressing digital challenges—from infrastructure and connectivity to software development and strategy. 

• Cloud Managed delivers managed IT services and networking solutions, primarily serving the K–12 education sector and public institutions. 

• Tidal Commerce is a custom software development agency focused on scalable, secure, and high-performing digital experiences. 

• Apsis Commerce provides strategic consulting, helping organizations align digital initiatives with business outcomes. 

We operate as one team across brands, united by our shared values: Seek to understand, Navigate chaos, Make it happen, Earn trust, Be of service. 

About the role

We are seeking a detail-oriented and proactive Bookkeeper & Office Administrator to join our team. This hybrid role combines day-to-day financial responsibilities with general office management duties to keep our operations running smoothly. The ideal candidate is organized, trustworthy, and comfortable juggling financial tasks with hands-on office coordination. 

What you'll do

Bookkeeping (70%) 

• Record day-to-day financial transactions and complete the posting process 

• Manage accounts payable and receivable, reconcile bank statements and credit card statements, and maintain accurate financial records 

• Prepare and process invoices, expense reports, and reimbursements 

• Support monthly and year-end close processes and provide reports as needed 

• Assist with payroll processing and related documentation 

• Liaise with external accountants and auditors as required 

Office Administration (30%) 

• Monitor and coordinate replenishment of pantry and kitchen supplies 

• Ensure cleanliness and organization of shared spaces by coordinating with third-party cleaning services and maintenance vendors 

• Liaise with building management, contractors, and service providers for office-related needs (e.g., HVAC, plumbing, cleaning) 

• Maintain inventory of office supplies and place orders as needed 

• Provide occasional administrative support for company events, meetings, or team lunches 

Qualifications

• Proven experience as a bookkeeper, accounting clerk, or in a similar financial role 

• Accounting diploma, degree, or recognized bookkeeping certification is mandatory 

• Strong understanding of accounting principles and proficiency in bookkeeping software (e.g., QuickBooks, Xero, or similar) 

• Excellent attention to detail and organizational skills 

• Comfortable working independently and managing competing priorities 

• Strong communication and interpersonal skills 

• Proficient in Microsoft Office (especially Excel) and Google Workspace 

• Prior experience with office administration or facilities coordination is a strong asset 

Nice to Have

• Experience working in a startup or fast-paced office environment 

• Familiarity with Canadian tax regulations and payroll systems (if applicable)