Finance and Grants Officer

About Global Greengrants Fund UK

Global Greengrants Fund (GGF) supports grassroots activists and civil society organisations around the world working to address environmental and social justice in over 160 countries.  GGF applies a participatory and decentralised model in making grants to grassroots groups through regional and thematic boards of advisors, global partner networks, and independent funds, to support grassroots environmental and social justice action. Global Greengrants Fund believes solutions to environmental harm and social injustice come from people whose lives are most impacted. Every day, our global network of people on the frontlines and donors comes together to support communities to protect their ways of life and our planet. Because when local people have a say in the health of their food, water, and resources, they are forces for change. 


Global Greengrants Fund comprises two organisations located in the USA, Global Greengrants Fund Inc (established in 1993), and Global Greengrants Fund UK (established in 2012). The two organisations work closely together with a shared grant making programme and strategic collaboration at the senior leadership level. GGF UK consists of nine staff members working on fundraising and influencing philanthropy; finance; communications; and operations, with all of these functions operating autonomously but in close collaboration with their US counterpart functions.

In 2024, Global Greengrants Fund is amid a strategic journey in which we collectively centre our values, including diversity, equity and inclusion, and organisational care in our work, and to rediscover our identity and potential after 30 years of work. We have experienced tremendous growth over the past two years and we are thoughtfully, yet rapidly, growing our annual grant making, our philanthropic advocacy, and our global partnerships and collaborations to new levels. This includes creating a globally networked learning organisation and transforming our organisational culture to be more collaborative and self-steering – we call this our transformational journey. The Finance and Grants Officer needs to understand the challenges and opportunities that come with these transformations and can remain flexible, steady, and adaptable.

What you'll do 

The Finance and Grants Officer is responsible for smoothly running all transactional processes for grants, payments, reconciliations, and financial reporting. The post holder will also lead on any applicable system enhancements thus offering a critical and wide-ranging systems support role for the grant-making charity. 


The post holder will ensure that financial transactions are properly allocated, recorded, and maintained. They will assist in the preparation of audit data as well as supporting project reporting to aid in the preparation of the annual statutory audit and project reports.


Qualifications 


Essential Duties and Responsibilities:

  • Cash management/Banking/Payments

    • Weekly bank reconciliations for our USD, EUR, and GBP bank accounts

    • Mentoring and supporting the Finance and Operations Administrator on finance tasks

    • Payroll 

    • Preparing monthly salary calculations including liaison with HMRC and our pension providers including NEST pension 

    • Posting monthly payroll journals including adjustments

    • Managing payments and reconciliations of the GGF pension system

    • Monitoring and completing P11D returns and any requirements from HMRC


  • Grants Management/Project Reporting

    • Monthly reconciliation of grants and intra-organisational transfers in liaison with the US team 

    • Working with the Grants Management team to track and monitor returns/problem payments

    • Managing the financial processes and transactions of project grants budgets ensuring coding aligns with the Chart of Accounts

  • Management Accounts/Budgets/Fund Accounting

    • Ensuring monthly balance sheet reconciliations by;

    • Posting monthly overhead journals including adjustments

    • Carrying out the fund analysis reconciliations and liaising with the Programmes/Grants/Fundraising team regarding outstanding grant balances

    • Carrying out accruals, debtor and creditor balance reconciliations

    • Reconciling multi-currency bank accounts

  • Managing staff time and overhead allocations spreadsheets and monthly postings 

    • Assisting in the facilitation of budget uploads onto the system and managing the financial reporting for project budgets

    • Assisting with the development, preparation, and population of annual budgets and reforecasts on existing or redeveloped templates

  • Record Management/Systems/Audit

    • Maintaining financial records safely and securely on internal data storage systems 

    • Managing the preparation of annual and project audit work papers and other requests as needed 

    • Maintaining and updating project budget templates in line with the fiscal year

    • Managing staff time and overhead allocations spreadsheets

    • Leading the development of procedural templates and system software changes as required

    • Updating the finance manual annually or pre-audit

    • Preparation of audit schedules in partnership with the Associate Director, Financial Services


Position Specifications


Essential Values and Competencies

  • Commitment to the guiding principles, mission, and values of the Global Greengrants Fund;

  • Commitment to a value-based intersectional framework and its implications for organisational practices and principles of anti-oppression.

  • Transparency and Accountability

  • Critical thinking and analysis

  • Build strong Interpersonal relations from the role - across both organisations (up, down and across and externally)

  • Influencing & resolving differences across boundaries

  • Self-awareness and insight


Essential Knowledge, Skills, Abilities and Experience:

  • Significant relevant experience in a similar role in non-profit environmental justice, development, feminist, gender, human rights organisations, and/or funding organisations.

  • Strong financial management acumen; knowledge of accounting procedures and protocols, budgeting, and financial analysis

  • Demonstrated experience in UK non-profit accounting standards.

  • Meticulous with exceptionally strong follow-up and follow-through skills  

  • Demonstrated capacity to think strategically, innovatively, and analytically, with expertise in complex problem solving, decision making, and critical thinking skills, displays good judgement.

  • Excellent interpersonal understanding, relationship building, and interpersonal skills to build strong alliances with diverse constituencies.

  • Strong expertise in the use of various software and a high level of computer literacy (MS Office Suite, Google Apps, instant messaging, and virtual team collaboration software such as Trello, Zoom, Slack, Asana, Egnyte, Quickbooks or other financial management systems)

  • Education or experience in Finance and Accounting 


Desirable Knowledge, Skills, Abilities and Experience


  • Demonstrated experience in nonprofit and fund accounting management

  • Knowledge of FRS102 or International Financial Reporting Standards (IFRS)  

  • Ability to set up automated systems and processes to gain organisational efficiencies  

  • Relevant lived experiences related to GGF’s work and community.

  • Education or experience in Grant Management

  • Excellent organization skills with extensive experience in project and program management, ability to develop, monitor, and evaluate an operational plan with multiple projects, multiple deliverables, and deadlines; ability to plan, organize, and lead the implementation of plans and processes.






Finance

Remote (United Kingdom)

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