About IP House

At IP House, we empower brands, legal professionals, and rights holders to manage and protect intellectual property—both online and offline—on a truly global scale. Through cutting-edge technology and deep cross-border expertise, we deliver scalable, end-to-end solutions for IP portfolio management, enforcement, and content and brand protection.

With over 700 experts operating across five continents, we are trusted by some of the world’s most recognized brands to combat counterfeiting, piracy, and IP infringement at scale. From digital platforms to physical marketplaces, we help clients safeguard what matters most—everywhere it matters.

Overview of the Role:

The Billing and Projects Coordinator provides a critical link between our Finance and US Operations teams, ensuring the seamless execution of client billing processes. They are responsible for managing billing workflows, providing accurate and timely information for invoicing, and supporting accounts payable with vendor and expense-related queries. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a proactive approach to problem-solving. This position requires in-office presence at our Erie, Pennsylvania location.

Essential Duties and Responsibilities:

Billing & Financial Coordination

• Act as the primary liaison between operations and finance teams to ensure billing data is complete, accurate, and timely
• Gather, validate, and submit billing information from internal stakeholders to support client invoicing
•  Monitor billing cycles and ensure invoices are issued in accordance with client agreements and timelines
•  Identify and resolve discrepancies in billing data, working closely with legal teams, attorney support assistants, and clients

Client Budget Oversight & Expense Tracking

• Maintain and monitor client budgets, ensuring alignment with project scopes and financial targets
• Track operational expenses and reconcile accounts to support financial reporting and forecasting

Accounts Payable & Vendor Support

• Respond to accounts payable queries related to subcontractors, billing, and vendor payments
• Coordinate with vendors and accounts payable to resolve payment issues and maintain service continuity

Compliance & Audit Support

• Handle sensitive financial and client data with discretion, adhering to data protection regulations
• Support internal and external audits by preparing documentation and responding to auditor inquiries

What You’ll Bring:

• Proficiency in financial systems and tools; familiarity with SQL queries and NetSuite highly desirable
• Experience in billing, accounts payable, or financial coordination (professional services preferred)
• Extensive experience working with Microsoft Office Suite software, including Outlook and Excel
• Excellent analytical and problem-solving skills with a keen eye for detail
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Effective communication and collaboration skills across departments and with external stakeholders

Why IP House:

IP House is redefining how the world combats illicit trade and intellectual property theft—delivering scalable, end-to-end solutions that empower global brands and rights holders through innovation, strategic expertise, and a relentless commitment to global enforcement.

Achieving this ambitious mission requires the collaboration of an exceptionally talented team.  We believe our people are the foundation of everything we do—and we invest accordingly. From day one, we foster a culture rooted in continuous learning, professional growth, and shared excellence.

We also understand that meaningful work begins with a strong foundation. That’s why we offer a flexible work environment and a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families.

Here, you’ll have the opportunity to shape a fast-scaling organization with a strong reputation for results—and room to grow with it. Join us in safeguarding the brands, content, and innovations that shape our world.

IP House is an equal opportunity employer dedicated to fostering a respectful, collaborative, and inclusive work environment.