Position Overview

The Junior Accountant at Kolar Design supports the financial health and organization of the firm by managing daily accounting tasks, maintaining accurate financial records, and assisting with reporting and reconciliation processes. This role helps ensure consistency and reliability across key accounting functions including accounts payable, accounts receivable, credit card tracking, and journal entries.

This is a hands-on role for someone who is detail-oriented, organized, and eager to build experience in a fast-paced, creative business environment.

In this role, you are expected to embody our core values

• Be Transformative. We are innovators driving meaningful change in the way people build relationships with space and with one another. We lead with an open mind.
• Make Quality Personal. We are humans who create beautiful experiences for other humans. We engage with empathy.
• Be Curious and Dig Deeper. We are opportunity finders, bringing diverse perspectives to the table to learn together. We stay curious.
• Succeed as a Team. We are collectively inspired and individually motivated to bring results to life. We deliver on our commitments.
• Make a Positive Impact. We are connectors of ideas, influencers of our industry and contributors to our community. We drive positive change.

Objective & Responsibilities of the Role:

Invoicing, Accounts Receivable, & Client Billing Compliance

• Assist in the preparation of client invoices and ensure timely delivery
• Track incoming payments and support follow-up on outstanding balances
• Review and validate timesheet data to ensure accurate billing

Accounts Payable, Reconciliations, & Financial Transactions

• Enter and process A/P transactions including vendor invoices and employee reimbursements
• Track and reconcile credit card charges, ensuring proper coding and documentation
• Record daily financial transactions and assist with bank deposits and receipts

Journal Entries, Reconciliations, & General Ledger Activity

• Prepare and enter journal entries into the general ledger
• Support monthly reconciliation of bank and balance sheet accounts
• Maintain organized and audit-ready financial documentation

Monthly Close & Internal Reporting Support

• Support month-end close activities, including reconciliations and accrual entries
• Assist in preparing internal reports to track budgets and spending
• Maintain current files and records that support ongoing financial visibility

Expense Management & Timesheet Tracking

• Review employee expense reports for policy compliance and accuracy
• Monitor timesheet submissions and assist with internal reporting for project tracking

Documentation, Policy Support & Process Improvement

• Help maintain financial policies, templates, and documentation
• Identify areas for greater consistency or efficiency in daily workflows
• Participate in system clean-up and organization efforts related to financial tools

System & Software Coordination 

• Enter data into accounting software and internal systems
• Support license tracking or user access reviews related to financial platforms
• Help flag system or process issues related to financial workflows

Required Competencies:

• Attention to Detail: Maintains high levels of accuracy in all financial work and documentation.
• Time Management: Prioritizes effectively to meet reporting deadlines and business needs.
• Communication Skills: Communicates clearly and confidently across multiple stakeholder groups.
• Problem-Solving Abilities: Resolves discrepancies and implements process improvements proactively.
• Technical Proficiency: Uses financial software and tools efficiently.
• Excel Skills: Possesses proficiency in Excel.
• Adaptability: Navigates change and ambiguity with professionalism and poise.
• Ethical Conduct: Maintains confidentiality and integrity in financial operations.
• Collaborative Spirit: Works cross-functionally to support accounting needs across departments.
• Strategic Thinking: Contributes to financial strategy and process improvement initiatives.

Required Experience & Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent practical experience)
• 0–2 years of experience in an accounting, finance, or bookkeeping role
• Basic understanding of accounting principles and financial processes
• Experience working with accounting or financial management software
• Strong organizational skills with the ability to manage multiple tasks simultaneously

Nice to Haves

• Experience working in a small business or professional services environment (under 50 employees)
• Exposure to month-end close processes or audit preparation
• Familiarity with time-based billing or project accounting
• Experience supporting budgets or internal financial reporting
• Interest in growing into a more advanced accounting or financial operations role

Benefits (Begin on the 1st day of employment):

• Health, Vision, and Dental Insurance
• Short-Term Disability
• Life Insurance
• Eligible for 401(k) Plan and Match (Immediate Vesting)
• Computing Hardware and Software provided
• Free Parking
• Complimentary drinks and snacks