Legacy Engineering, P.C., is a small, woman-owned civil engineering firm specializing in land development design, geotechnical services, construction materials testing and inspections along with surveying and consulting. We are headquartered in Fredericksburg, Virginia and proudly serve clients throughout the Commonwealth

We are seeking a detail-oriented Accounting Specialist with a focus on billing. This role is responsible for preparing and processing client invoices across multiple departments, managing billing terms and project setup, tracking accounts receivable, and collaborating with project managers to ensure timely and accurate billing. The ideal candidate has experience with Deltek Vision or Vantagepoint, strong organizational skills, and the ability to work in a fast-paced environment.

This is a Hybrid role working out of our Fredericksburg Office.

Job Responsibilities

·         Prepare and issue monthly client invoices in coordination with project managers.

·         Assist with project setup, including billing terms and structure, in Deltek Vantagepoint.

·         Maintain accurate billing records and documentation across departments.

·         Post and reconcile cash receipts related to invoiced payments.

·         Coordinate and track billing progress for assigned departments (e.g., Engineering, Planning, Survey).

·         Monitor accounts receivable and assist with collections follow-up as needed.

·         Provide internal customer service related to billing and invoicing inquiries.

·         Assist with reporting related to billing and receivables.

·         Any other assigned tasks

Qualifications

·         Associate or bachelor’s degree in accounting, Finance, or a related field preferred (or actively pursuing a degree with relevant experience)

·         2+ years of billing, invoicing, or accounting experience, ideally in a professional services or A/E firm environment

·         Experience with Deltek Vision or Vantagepoint strongly preferred

·         Proficient in Microsoft Excel and Outlook

·         Familiarity with ERP/accounting systems and electronic invoicing platforms

·         Strong attention to detail and accuracy when working with data

·         Ability to manage multiple priorities and meet recurring deadlines

·         Effective communicator with strong interpersonal and organizational skills

·         Comfortable collaborating across teams, especially with project managers and department leads

Benefits

• 8 Paid Holidays
• 15 days of PTO
• Comprehensive Medical, Dental and Vision Coverage including a no cost employee medical option
• HSA and FSA plans available
• Employer paid Short Term, Long Term, Life and AD&D Insurance plans
• 401k plan with up to 5% match
• Continuing education and certifications provided
• Some roles might be eligible for our hybrid working program
• And many more great benefits including numerous sponsored company events

Legacy Engineering is an Equal Opportunity Employer. We are committed to providing a workplace that values diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law. We encourage individuals from all backgrounds to apply and join our team.

Legacy Engineering is an E-Verify employer and uses E-Verify to check work authorizations of every employee during our hiring process.

Legacy Engineering es un empleador que participa en E-Verify y utiliza E-Verify para verificar la autorización de trabajo de cada empleado durante nuestro proceso de contratación.