About the role

Epiphany School is seeking an Extended Day Assistant Manager who will work alongside the Extended Day Manager to provide play-based programming that fosters our students’ social, physical, and emotional growth in a healthy, safe, inclusive environment. Our program offers before and after school care, full-day camps during academic breaks (including summer camps), and extracurricular clubs that are engaging and build upon student’s learning in the classroom.

The ideal candidate thrives in a dynamic environment, is committed to upholding Epiphany School’s mission, vision, and values, and enjoys working with elementary-aged children. They will have previous experience teaching elementary aged children and managing programs. The ideal candidate understands best practices in leading a team, models professional responsibility and a growth mindset, brings a collaborative problem-solving approach, and is excited to think of creative, engaging, and developmentally appropriate activities.   

This is a part-time, non-exempt, year-round, blended teacher and administrative position, reporting to the Extended Day Manager, expected to work an average of 30 hours per week. Regular work hours are Monday – Friday 12:00pm – 6:00pm.

What you'll do

Primary Responsibilities

• Foster a nurturing and engaging environment for all students, upholding the school’s mission and educational principles.
• Assist the Extended Day Manager in overseeing daily operations of all areas of the Extended Day program, including morning and after-school care, summer camp and academic break sessions, student clubs, and other program duties as assigned.
• Oversee daily program attendance, managing any changes and ensuring families and staff are kept informed
• Provide support to the Extended Day team by covering breaks, addressing staffing needs, and responding to assistance requests as required (including subbing in for Extended Day teachers during unplanned absences if all other resources are exhausted).
• Support the Extended Day Manager in hiring, onboarding and offboarding team members; ensure new hires are set up for success and departing colleagues are recognized for their contributions and wished well in their next chapter.
• Maintain accurate and up-to-date student attendance records to ensure compliance with DCYF regulations and emergency preparedness protocols.
• Build and maintain a positive rapport with students, families, and colleagues, stepping in to provide support with family communications as necessary and connecting with diverse stakeholders to support the ongoing success of the program and the school’s reputation.
• Support with drafting program forms, descriptions, and program standard operating procedures as directed by the Extended Day Manager, ensuring the team is clear on expectations and processes.
• Collaborate with the planning and organization of special events for Extended Day, helping to create memorable experiences for students.
• Assist in the strategic planning, development and implementation of various programs and initiatives.
• Elevate issues to the Extended Day Manager to collaboratively solve problems and/or elevate to appropriate school leadership, providing recommendations.
• Assist with on-going protocols to assure DCYF licensing requirements are consistently followed to provide a safe and healthy environment for students (i.e., includes kitchen and classroom upkeep and managing nutritious snack inventory)
• Organize and maintain Extended Day supplies and equipment, ensuring resources are well-tracked and accessible to support students and staff.
• Serve as an Epiphany School ambassador and role model, welcoming new students, families, and staff and helping orient them as needed

 When the Extended Day Manager is out:

• Serve as the main point of contact when the Extended Day Manager is out – guiding the team and ensuring clear communication on staffing, student needs, and family interactions (i.e. clarify program and staffing plans, class locations, family communications, and any special considerations); this also includes answering any questions from faculty, staff, or families about billing, registration, or program details.
• Proactively manage daily staffing & student issues that may arise (e.g., staff absences, student incidents), communicating directly with school administration if additional support is needed.  
• Collaborate with other departments, including Finance and Operations and the Front Office, to maintain a seamless program experience and ensure key collaborators are looped in.
• Debrief with the Extended Day Manager upon return so they are aware of any issues that came up during their absence

Typical Knowledge, Skills, and Abilities

• Understanding of child development principles, especially related to children’s needs in after-school or extended care settings.
• Familiarity with organizing, running, and evaluating after-school programs, including event planning and student engagement.
• Knowledge of health and safety protocols, including DCYF (Department of Children, Youth, and Families) guidelines, food handling, and kitchen sanitation standards.
• Understanding how to maintain accurate attendance records to support student billing processes.
• Knowledge of how to communicate effectively with parents, staff, and students to ensure satisfaction and address concerns appropriately.
• Ability to manage staffing needs, shift coordination, and managing absences or coverage needs in a program environment, serving as a main point of contact.
• Knowledge of conflict resolution strategies for managing student or staff-related incidents.
• Strong verbal and written communication skills to effectively engage with diverse stakeholders.
• Strong interpersonal skills to build rapport with diverse stakeholders and ability to be patient and supportive in challenging situations.
• Ability to stay organized in a dynamic environment, make informed decisions quickly, knowing when to loop in administrators for thought partnership.
• Familiarity with basic office software (i.e. Microsoft Office products) and program management tools for recordkeeping, billing, and communication.
• Ability to stay calm and effectively address emergencies or unexpected situations.
• Capacity to adapt quickly to changes, whether filling in for a staff absence or adjusting plans for a special event.
• Ability to handle sensitive and confidential information appropriately.

DCYF Compliance:

Additional training is required to work with our Pre-K students which include:

• Ability to obtain the following (the school will cover all associated costs to obtain)
• Background check including fingerprinting
• WA State Food Handlers Permit
• STARS 30-hour child-care basics training
• Proof of a negative TB test
• Proof of MMR immunization
• Bloodborne pathogens training
• CPR/First Aid certification

Compensation & Benefits

The hourly rate range for this role is between $35.40 - $40.21 depending on years of combined people and program management experience.

Alongside salary, Epiphany School offers a comprehensive benefits package including:

• Benefits stipend to put towards employee benefits including medical, dental, vision coverage, voluntary employee, spousal, and child life and critical illness insurance, accident insurance, voluntary short-term disability, and flexible health savings accounts 
• Employer-paid monthly premiums for employee assistance program and long-term disability coverage 
• 403(b) retirement plan with employer contribution  
• Paid holidays 
• Paid personal and sick leave
• Paid supplemental parental leave after 12 months of employment
• Professional development budget 

How to Apply

Interested candidates should submit a resume and cover letter that outlines why they are interested in the role and working at Epiphany School through our Employment Page. The priority review deadline for applications will be May 9, 2025, but applications will be received until the position is filled.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Sates and to complete the required employment eligibility verification form upon hire. Final offers will be contingent on the successful completion of a background, education, and employment check.  

About Epiphany School

Epiphany School is a non-parochial, independent elementary school serving grades Pre-Kindergarten through Fifth Grade. The school mission is to challenge and support all students to become confident, curious, and courageous learners through innovative teaching in a caring and inclusive environment. We strive to inspire every child to discover meaning and purpose in a life of learning. We actively cultivate an awareness and respect for diversity in all forms. We strive to create a positive, joyful, and inclusive community by embracing the following values:

Respect: We encourage empathy through the strength of our differences, awareness of our global surroundings, and adherence to high standards of conduct.

Responsibility: We build integrity and trust by understanding our choices and owning our actions.

Resourcefulness: We foster resilience and expect all to search and find, to fail and learn, to risk and succeed in a changing world.

With over 260 students, Epiphany School is large enough to offer a broad spectrum of educational opportunities and small enough to maintain a close-knit community that is much like an extended family. The beautiful, historic campus is located in a quiet setting in central Seattle’s Madrona neighborhood.

Epiphany School's Commitment to Diversity

Epiphany School promotes and cultivates a diverse community as essential to academic success, social and emotional growth, and the development of good character. Engaging diverse perspectives stretches the mind and requires critical thinking, intellectual courage, and creativity. It takes careful listening and thoughtful expression and manifests itself in cultural competency. Thinking beyond oneself and seeing the world through the eyes of others is the foundation of fairness and empathy and thus prepares our students to live respectfully and responsibly in our pluralistic democratic society. 

Epiphany School is committed to the Americans with Disabilities Act and the principle of equal access and opportunity in education and employment and full participation for persons with disabilities in all its programs and services.  

Epiphany School is an equal opportunity employer and will not discriminate against any employee because of race, color, national origin, citizenship or immigration status, religion, gender identity, gender expression, sex, sexual orientation, marital status, political ideology, physical, mental, or sensory disability, military status, genetic information, age, or any other characteristic protected by federal, state, or local law.