Administrative Assistant

G Mining Services is a multidisciplinary company which provides professional services in the mining industry for underground and open pit mining projects in precious, base, or industrial metals. G Mining Services is one of the most important mining engineering consulting firms in Quebec and among the leading firms renowned for their international projects. 

G Mining Services values its workforce by fostering professional and individual development through unique career opportunities, encouraging collaboration and offering a variety of stimulating challenges, all within a warm, welcoming, safe, and inclusive work environment.

Summary of responsibilities

Under the supervision of the Administrative Services Coordinator, the candidate will make a tangible contribution to the success of his team by performing administrative tasks essential to the company's activities. In collaboration with other departmental resources, he will provide important internal support to the engineering team. More specifically, he will be responsible to:

•         Greet visitors and receive goods at the reception desk.

•         Write, layout, revise and translate various documents and technical studies.

•         Answer the telephone, process e-mail messages and redirect communications as needed.

•         Participate in the management of the office supplies inventory, including furniture, and place orders.

•         Ensure the availability of amenities and snacks for employees in the cafeteria.

•         Perform all other related tasks.

Requirements

•         Minimum of one (1) year of administrative or customer service experience.

•         Diploma in office system technology, secretarial or other relevant training, an asset.

•         Knowledge of Microsoft Office suite (Word, Excel, Powerpoint, Outlook).

•         Ability to communicate in French and English.

•         Knowledge of Spanish and/or Portuguese, an asset.

Abilities

•         Excellent communication skills.

•         Ability to work in a fast-paced environment.

•         Thoroughness and good organizational skills.

•         Autonomy and initiative.

•         Ability to collaborate effectively in a multicultural team.

•         Interest in continuous learning.

Additional information

•         The position is based at the G Mining Services office in Brossard and offers the possibility to work from home one (1) day per week;

•         The schedule is flexible, 40 hours per week, Monday to Friday.