About the role

• The Office Administrator position will have three main focus areas – accounts receivable management, AP entry, office support and sales support.  This is a key internal and external, both customer and vendor facing position and our first line of interaction on the administrative side.   This position help us drive the culture throughout our organization.

What you'll do

• Confirming invoices in our system
• Reporting and following up on open invoices
• Depositing and posting of funds
• Customer service – phones, door and events
• Supply ordering
• Collection activities
• Will calls
• Sales support with ordering and troubleshooting
• General filing activities
• NSF tracking and follow-up
• Incoming and outgoing mail management
• AP Entry
• Perform other duties as assigned

Qualifications

• 1-2 years of experience as an administrative assistant or front desk receptionist
• Intermediate proficiency working with MS Suite and Outlook
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Competencies Required

• Professionalism: Represents the company well by selecting the words or actions most likely to have the desired effect on the individual or group in question
• Reliability: demonstrates high level of dedication to work by continually being dependable in all aspects of position
• Collaboration: develops cooperation and showcases teamwork while participating in a group setting working toward a common goal
• Planning & Organization sets priorities, goals, and timetables to achieve maximum productivity
• Coachability & Flexibility: receptive to feedback, willing to learn, embracing continuous improvement
• Communication: able to articulate thoughts and ideas clearly and effectively in written and oral forms to internal and external customers

Physical Requirements

• Ability to move product weighing up to 50 pounds, including lifting, placing, pushing and pulling
• Ability to work overtime

Work Environment

• Must live within an agreed upon location/ geography

Oregon's Premier Independent Wine Distributor and Spirits Brokerage.