About QC Servion

QC Servion is the centralized hub for human resources, change management, program management, sales & marketing, safety, administration, legal, and accounting services across the QC Ecosystem.

We provide comprehensive operational support that empowers our companies to focus on growth, innovation, and excellence, while ensuring employees thrive in safe, engaging, and well-managed environments.

The entities in our ecosystem include DLB Associates, Galtra Solutions, AI2IO, Fluid2Chip, CEQEL Critical Commissioning, and 2AI-DC Integrators. Collectively, we deliver services across the data center industry.

Position: Project Coordinator

Position Location: Remote - work virtually from anywhere in the United States

Salary 

QC Servion recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.  

Job Summary 

The Project Coordinator provides direct operational and project related support to the SVP, Business Development and serves as a connective resource across the Enterprise Program Governance Management Office (PgMO) and its partner entities (DLB, 2AI-DC, Galtra, CCCx, Fluid2Chip, ai2io, and Accenture).

This role keeps the day-to-day machinery of the PgMO running smoothly — managing scheduling, meeting logistics, documentation, and follow-through — so that the Program Director and executive sponsors can stay focused on governance, strategy, and decision-making. This role will also work closely with the ecosystem entities to manage business development pipelines and flow. 

This is an enablement role, not a decision-making one: the Project Coordinator makes sure the right information, people, and materials are in the right place at the right time.

Essential Functions 

• Prepare agendas, briefing materials, and follow-up summaries for executive and cross-entity meetings.
• Track action items and decisions across PgMO governance meetings and ensure timely closure.
• Support coordination across DLB, 2AI-DC, Galtra, CCCx, Fluid2Chip, ai2io, and Accenture on scheduling, document routing, and status follow-up.
• Maintain PgMO documentation repositories (status reports, RACI, org charts, meeting notes) in an organized, current state.
• Assist with drafting and formatting correspondence, presentations, and reports on behalf of the SVP, Business Development and the Program Director.
• Coordinate onboarding logistics for new PgMO hires and vendor/subconsultant resources.
• Provide general team support — surfacing blockers, chasing outstanding items, and keeping the team's operating rhythm on track.
• Escalate risks or gaps in follow-through to the Program Director rather than resolving them independently.
• Manage the front end of the sales funnel ensuring stage 0 leads are tracked and developed.

What Success Looks Like

• Nothing falls through the cracks: action items, follow-ups, and documents are tracked and closed out.
• The PgMO's day-to-day operating cadence runs smoothly across a multi-entity ecosystem.

Position Requirements

• Bachelor's degree in Business, Communications, Operations, Project Management, or a related field preferred.
• 3+ years of experience in project coordination, program coordination, PMO support, business operations, executive support, or a related role.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Demonstrated ability to coordinate projects, track action items, and ensure follow-through across multiple teams.
• Excellent written and verbal communication skills, including meeting notes, executive summaries, and presentation materials.
• Proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, and SharePoint.
• Strong attention to detail and ability to identify gaps, missing information, and outstanding action items.
• Comfortable working directly with senior leadership and supporting executive-level initiatives.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Demonstrated use of AI tools to improve productivity, streamline workflows, and support reporting, research, documentation, or communication efforts.

Preferred Qualifications

• Experience supporting a PMO, Program Management Office, Business Operations, or Business Development function.
• Experience tracking forecasts, project metrics, sales pipelines, or operational reporting.
• Experience supporting construction, AEC, engineering, infrastructure, data center, consulting, or professional services organizations.
• Experience with project management and collaboration tools such as Smartsheet, ClickUp, Monday.com, Asana, Microsoft Planner, or similar platforms.
• Experience coordinating across multiple business units, entities, or cross-functional teams.
• Exposure to executive reporting, governance processes, or strategic initiatives.

Physical Demands   

The following physical demands must be met by the employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is: 

• Frequently required to remain in a stationary position. 
• Frequently moving through home office. 
• May occasionally lift up to 20 pounds. 

Travel Requirements 

• Up to 5%, this may include travel to any or all 50 US states.  
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option). 
• Flex spending accounts (FSA). 
• Dental and vision plans. 
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26. 
• 401k with company match and self-directed brokerage account option. 
• PTO including additional paid time off during the last week of the year. 
• Company paid life insurance coverage for employees and their eligible dependents. 
• Short and long-term disability, AD&D coverage. 
• Professional development opportunities, tuition reimbursement, and professional licensing assistance. 
• Paid parental leave after one year of employment. 

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is QC Servion's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

EEO

QC Servion provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.

Notice To Third Party Agencies
QC Servion does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to QC Servion in the absence of a signed Service Agreement where QC Servion has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of QC Servion and QC Servion will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.