Reconciliation Clerk

Position Overview

The Reconciliation Clerk is responsible for verifying and ensuring that quantities of materials, products, labels, and documentation match correctly at the end of the production process. This role plays a critical part in maintaining inventory accuracy, documentation integrity, and seamless communication across Production, Quality, and Warehouse teams.

POSITION DETAILS

Job Title:    Reconciliation Clerk

Department: Production / Operations

Reports To:   Production Supervisor / Operations Manager

Key Responsibilities

Production & Operations Management

•  Prepare and generate labels for finished goods in accordance with production and quality standards.
•  Review and compare produced quantities against scrap and held product to ensure accuracy.
•  Verify labels, lot numbers, and all related documentation for completeness and compliance.
•  Confirm that there are no discrepancies between physical inventory counts and system records.
• Identify, document, and report any discrepancies or issues found during the reconciliation process.
• Ensure all information is complete and accurate before closing work orders or releasing products for shipment.
• Coordinate with Production, Quality, and Warehouse teams to resolve discrepancies or address pending materials.
• Report daily productivity metrics to the supervisor at the end of each shift.

Quality, Safety & Compliance

• Ensure the strict and proper use of Personal Protective Equipment (PPE) by all staff on the floor.
• Maintain order, organization, and cleanliness in the work area, promoting good operational practices at all times.
• Conduct Standard Operating Procedure (SOP) training for production personnel, ensuring full understanding and compliance.

Education & Experience

• High school diploma or GED equivalent required.
•  Previous experience in a manufacturing, warehouse, or production environment is preferred.
•  Experience with inventory management or data entry is a plus.

Core Skills & Competencies

• Process & Metric Driven: Strong attention to detail and accuracy.Ability to read and interpret production documentation, lot numbers, and labels.
• Safety & Compliance Knowledge: Strong understanding of workplace safety regulations, proper PPE usage, and safe handling procedures for materials (including alcohol or other specific compounds).
• Training & SOPs: Ability to comprehend, implement, and effectively train staff on Standard Operating Procedures (SOPs) and process documentation.
• Technical Skills: Basic proficiency in computer applications (e.g., Google Workspace, Microsoft Office) for reviewing production sheets, submitting attendance reports, and maintaining digital logs. Experience with SNAP,NETSUTE and WMS is a plus  
• Communication: Excellent verbal and written communication skills to effectively report issues, lead daily meetings, and collaborate with other departments (like Maintenance).
• Language Skills: Bilingual proficiency (verbal and written) in English and Spanish is strictly required to effectively communicate with, train, and support the production team. 

Physical & Environmental Requirements (Optional but recommended for production roles)

• Ability to stand and walk on the production floor for extended periods.
• Flexibility to adapt to shifting daily production priorities and fast-paced environments.

What You’ll Love About Us:

●  Competitive base compensation
●  Bonus program
●  Paid Time Off
●  401k with Company Match
●  Medical, Dental and Vision Benefits
●  Flexible Spending Accounts, as well as Dependent Care Flexible Spending Accounts
●  A fun, creative and energetic work environment

About Scentbird

Scentbird inspires fragrance lovers to go beyond the ordinary and sample scents that evoke passion, confidence, and the unknown. Our mission is to revolutionize the way we perfume by bringing the ultimate fragrance playground right to your fingertips and offering a digital subscription service that lets members choose from over 500+ designer perfumes each month.

About the Brands:

• Scentbird: The easiest way for fragrance lovers to discover, try, and buy their favorite scented products without a commitment
• Deck of Scarlet: Deck of Scarlet is on a mission to break the clean category, redefining what clean fragrances should smell like. Composed entirely of vegan, cruelty-free ingredients, our fragrances bridge the gap between the clean and luxury categories, using the highest eau de parfum concentrations housed in sculptural, eye-catching bottles. You shouldn’t have to choose between being luxe and refined, or clean and vegan—now, you don’t have to.
• Confessions Of A Rebel: We were born in 2018, holding fast to the idea that the fragrance industry was in dire need of a change. When we looked around, all we saw was a sea of sameness: outdated archetypes of femininity and masculinity paired with unrelatable images of luxury that we had no say in. In truth, we are complex in ways that cannot be contained in the traditional heteronormative stereotypes, existing beyond the binary with raw, unfiltered voices that deserve to be heard.
• Goodhabit: Enriched with a blend of essential oils, Goodhabit’s clean, vegan, cruelty-free fragrances act as bottled intentions you set free with each mist. Our scents are designed to help you align with the good habits you’re building, while working to enhance and boost your mood. Inhale, exhale, and let the good energy flow through you.
• Sanctuary: Created for those who care about the fate of our planets, Sanctuary offers fragrance for a better future. Our clean, community-driven fragrances are inspired by endangered species and their habitats, each aimed at raising money and awareness for the preservation of their namesake.
• Drift: Drift began as an alternative to all of the tacky air care products on the market. Our products are designed to blend in, with amazing scents that stand out. We take pride in our fragrances, keeping them free from the traditional chemicals used in the fragrance industry. We are always phthalate and paraben free. We never skimp on quality of our scents or the products that deliver them. Our design ethos is simple but effective. We love our community, those who won’t settle for ordinary, and we want to deliver a best in class experience.

Scentbird is committed to bringing individuals from different backgrounds and perspectives into the Nest. We strive to uphold an inclusive environment where individuals of all different backgrounds, ages, colors, ethnicities, gender, or gender identities, genetics, physical or mental abilities, protected veteran status, race, religious or sexual orientation, thrive. We respect the laws enforced by the EEOC and are dedicated internally to going above and beyond in fostering diversity. Come as you are - we’re excited to meet you.