About Evergreen Park & Recreation District

The mission of the Evergreen Park & Recreation District is to improve the quality of life of the Evergreen community by providing a wide range of excellent, financially responsible park and recreation amenities and programs while maintaining and enhancing the area's mountain character.

EPRD is one of the largest employers in the Evergreen area.  We have 40 full-time employees and over 200 part-time/seasonal staff.  We post all opportunities on our website, so check back regularly for updates.

EPRD is a fun environment to work in so whether you enjoy working with kids, sports, fitness, parks, aquatics, etc., we may have a position for you!

Special Projects Coordinator

NATURE OF WORK:

Under the direction of the Grants and Strategy Manager, the Special Projects Coordinator is responsible for planning, coordinating, and overseeing project development, of parks, recreational facilities, and public spaces. This role involves managing projects from conception through completion, ensuring they are completed on time, within budget, and in accordance with safety standards and community needs. The Special Projects Coordinator's work responsibilities include: managing and overseeing all aspects of projects for the Parks and Recreation Department, ensuring successful planning, design, construction, and modification of facilities and amenities through effective project management, contract coordination, budget oversight, quality control, compliance with regulations, and interdepartmental collaboration while maintaining accurate records and fostering stakeholder engagement to align with organizational goals.

To perform complex and responsible administrative, clerical, and project related duties for the Park & Recreation Department; including project management, answering phones, maintaining schedules, files, and reports; managing permit, inspection, and program data and records; tracking expenses and project budgets; providing support to staff as well as creating document for public meetings; coordinating and supporting department and community projects, and supporting events.

ESSENTIAL FUNCTIONS:

·        Work with Director of Operations, district managers and supervisors to prepare recommendations for the annual CIP

budget in accordance with District’s master plan goals and objectives, Board directive, and citizen input. Monitors all CIP

related revenue and expenditures, and makes recommendations on phasing or other methods to complete projects

within established budgets.

·     Prepare pre-bid materials defining scope of work and related information necessary for request for proposal (RFP); sets

up selection process; responds to questions concerning the project and/or contract(s); review bids, and prepares

recommendation(s).

ILLUSTRATIVE EXAMPLES OF DUTIES:

·        Greet and assist the public with general questions and those specifically related to Development and Parks matters. 

·        Answer telephone calls, take messages, and refer items/issues to the appropriate person or department for further

action.

·        Represent the District in a professional, responsible, and trustworthy manner; promote and support District programs,

policies, and activities within job duties and with the public.

·        Communicate clearly, effectively, and professionally and conduct actions in a professional and appropriate manner when

working with the public and District staff. 

·        Work involves preparing and maintaining records, reports, documents and correspondence.

·        Assist in the coordination of District events as required (i.e., Summer Concerts, Running races, etc.), including

coordination with outside agencies, other city departments, local community groups, and volunteers.

·        Maintain and manage Park and Recreation Department project management site (web-based software). 

·        Maintain and manage department Facebook pages and webpages with updates and current information.

·        Prepare Purchase Orders and pay invoices and track project budgets through the District’s financial system. 

·        Maintains database of variety of records and reports to assist in providing statistical reports, financial reports, budget

information, inspection reports, parks records, maintenance and special project records, safety and hazard records,

including SDS updates.

·   Must be highly motivated, organized and creative with all District projects.

KNOWLEDGE:

·       Thorough knowledge of modern principles, methods, practices and equipment relating to the functional areas of

responsibility.

·   Thorough knowledge of project management, processes of large and small projects, internal projects, and County

permitted projects

·   Thorough knowledge of federal, state and local laws regulations and standards relating to the functional areas of

responsibility.

·        Thorough knowledge of projects and budgeting practices, methods and procedures.

·        Thorough knowledge of park amenities and facilities.

·        Thorough knowledge of complex building systems, IT infrastructures, roofs, plumbing, water systems, and broad FF&E.

·        Thorough knowledge of project management software including but not limited to Asana, Trello and Project planner.

ABILITIES:

·   Ability to communicate effectively, both verbally and in writing, to a variety of audiences, including the district as a whole.

·       Ability to input, obtain output, analyze and interpret data using computers and any applicable software.

·       Ability to prepare clear, concise reports, studies and statistics.

·   Ability to plan, organize, prioritize, coordinate, assign and work with multiple teams in multiple departments

·     Ability to establish and maintain effective working relationships with other employees, government officials, civic

organizations, community agencies and the general public.

REQUIRED TRAINING, EXPERIENCE AND QUALIFICATIONS:

·        Bachelor’s Degree from an accredited university in Park and Recreation, Project Management or a closely related field.

·        Minimum of two years’ experience with Park and Recreation projects or a closely related field.

·        Current CPR, First Aid and AED certification required.

·        Valid Driver’s License required.

·        Project Management Professional (PMP) certificate is preferred.

·        CDL License is preferred or ability to obtain in the first year of employment.

*Please note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job.

The Evergreen Park & Recreation District is an equal opportunity employer.

EPRD does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.