About SmartSimple & Foundant 

At SmartSimple and Foundant Technologies, we empower mission-driven organizations to manage their data, workflows, and impact with our comprehensive software solutions. From grant management and community foundations to process automation and data collaboration, our combined expertise supports a diverse range of organizations - from nonprofits and charitable entities to corporations and governments. 

With the recent merger of SmartSimple and Foundant Technologies, we’ve created a powerhouse of solutions designed to meet the unique needs of organizations striving to make a difference. Together, we’re setting new standards in innovation, flexibility, and impact management by helping organizations achieve their missions more efficiently and effectively.  

Where You’ll Work: 

• As a remote-first workplace, we believe in offering flexibility and the freedom to work where it suits you best, while staying connected through technology. Our global network of talent is supported by physical office hubs and virtual collaboration, fostering a dynamic environment where innovation and growth thrive. 
• With headquarters in Bozeman, Montana (Foundant), Toronto, Canada (SmartSimple), and our EMEA office in Dublin, Ireland, you’ll be part of a globally connected team. Whether you’re working remotely or from one of our office locations, you’ll be contributing to a vibrant, collaborative culture focused on driving meaningful impact across the world.  

What You’ll Do:

• You'll onboard new vendors and maintain vendor relationships.
• You'll monitor the AP inbox and download invoices from vendor online portals.
• You'll review invoices for appropriate documentation.
• You'll research invoice history for correct GL coding.
• You'll identify prepaid invoices and set amortization schedules.
• You'll identify the spend-owner for the correct approval policy for each invoice.
• You'll sync invoices from procure-to-pay to the ERP system and create payment batches weekly.
• You'll verify receipts and coding for expense reports weekly.
• You'll review expense reports for reimbursable expenses.
• You'll maintain and review all physical and virtual cards for receipts and coding.
• You'll maintain travel bookings for receipts and coding.
• You'll process expense reports for wellness benefits reimbursed through payroll.
• You'll download transactions from Wells Fargo bank accounts weekly, review AP transactions, and match entries in a procure-to-pay system.
• You'll contact vendors at the end of each month for invoice estimates for AP accruals at month-end.
• You'll maintain and reconcile A/P aging.
• You'll perform balance sheet reconciliations, maintaining and reconciling prepaid accounts and the general accrual account each month.
• You'll create 1099s yearly.
• You'll participate in the yearly audit.
• You'll assist with other ad hoc projects.

What You’ll Need:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of two years of experience in Accounts Payable.
• Experience working with fully integrated accounting systems.
• Proficiency in Microsoft Excel (including pivot tables, VLOOKUPs) and financial software.
• Experience with audits and compliance requirements.
• Familiarity with Airbase and/or Intacct is a plus.
• Strong background in account reconciliations

What You’ll Bring to our Team Dynamics:

[INDIVIDUAL CONTRIBUTOR]

• Excellent Communication – Proactively seeks clarification before proceeding with tasks, ensuring accuracy and efficiency. Communicates professionally with internal stakeholders and external vendors.
• Active Learning - Proactively tackles challenges with curiosity and resourcefulness, taking responsibility for finding solutions. 
• Adaptive Achievement – Effectively manages multiple tasks, stays organized, and adjusts priorities as needed in a dynamic environment.
• Adaptive Achievement – Maintains a high level of accuracy by carefully reviewing work before completion.
• Adaptive Achievement – Committed to achieving results while remaining adaptable to change.
• Active Learning – Seeks guidance from experienced colleagues to enhance knowledge and apply learning effectively.

Why You’ll Love Working at SmartSimple + Foundant 

• At the heart of everything we do is a commitment to innovation and making a positive impact. Whether you’re working on projects that empower not-for-profits, community foundations, or corporations, your contributions will help drive real-world change. 
• We offer competitive salary and benefits, including tuition, and lifestyle reimbursements, and bespoke mindfulness and fitness initiatives.  
• With our Flexible PTO policy, you’ll have the freedom to manage your time in a way that supports your personal well-being and professional success. 
• We’re committed to your professional and personal development.  With our merger, you'll have the chance to collaborate across teams at both SmartSimple and Foundant, giving you exposure to diverse ideas, expertise, and projects that span multiple industries.  
• As part of a larger organization, you’ll have even more opportunities to grow your career. Whether it’s exploring new roles, leadership opportunities, or shifting to a different department, we support internal mobility to help you achieve your career goals 
• You’ll enjoy autonomy and responsibility, empowering you to approach your work creatively and independently, fostering innovation and independent thought. 
• Employee recognition is a core part of our culture. When you do a great job, we make sure everyone knows about it!  

SmartSimple and Foundant are equal opportunity employers, committed to building a diverse workforce that represents the communities we serve. We welcome and encourage applications from all qualified candidates, and will consider all applicants without regard to race, color, citizenship, religion, sex, marital/family status, sexual orientation, gender identity, Indigenous status, age, disability, or individuals who may require accommodation. 

In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act (AODA), and other applicable legislation, SmartSimple and Foundant are also committed to providing accommodations throughout the interview and employment process. Accommodations are available upon request for candidates participating in all aspects of the selection process. If you have accessibility requirements during the recruitment process and require accommodation, please contact hr@smartsimple.com.