​Position Summary 

The Procurement Expediter is responsible for ensuring the timely delivery of all project materials, equipment, and vendor data required to support fast-track projects. This role works closely with procurement, engineering, construction, and vendors to proactively manage purchase orders, monitor fabrication progress, and eliminate risks to schedule. The Expediter plays a critical role in maintaining project timelines by driving accountability across the supply chain from order placement through delivery to site. 

Key Responsibilities 

Procurement & Expediting Execution 

• Expedite purchase orders from issuance through delivery, ensuring alignment with project schedule milestones  

• Track and report status of materials, equipment, and critical long-lead items (LLIs)  

• Proactively engage vendors to confirm fabrication progress, identify risks, and implement recovery plans  

• Ensure supplier compliance with contractual delivery dates and documentation requirements  

Vendor & Supply Chain Coordination 

• Act as primary interface between vendors, procurement, engineering, and construction teams  

• Conduct regular vendor follow-ups (calls, emails, site visits as required) to verify production status  

• Review vendor schedules, fabrication plans, and progress reports for accuracy and feasibility  

• Coordinate inspections, testing, and release for shipment  

Data Center / Critical Equipment Focus 

• Expedite mission-critical equipment such as:  

• Switchgear, transformers, UPS systems, generators  

• Mechanical equipment (chillers, CRAH/CRAC units, cooling systems)  

• Modular/skidded systems and prefabricated assemblies  

• Understand sequencing and interdependencies of equipment required for commissioning and energization  

Schedule & Risk Management 

• Maintain expediting logs and dashboards for all active purchase orders  

• Identify potential delays early and escalate risks with mitigation strategies  

• Support project controls and scheduling teams with accurate delivery forecasts  

• Align material delivery with construction sequencing and site readiness  

Documentation & Reporting 

• Track vendor submittals, drawings, and documentation required for engineering and construction  

• Ensure timely submission and approval of vendor data to avoid downstream delays  

• Provide weekly expediting reports highlighting status, risks, and recovery actions  

• Maintain accurate records in procurement and project management systems  

Qualifications 

Experience 

• 5+ years of experience in procurement, expediting, or supply chain roles within:  

• Data center construction  

• Industrial EPC projects   

• Experience with long-lead equipment and critical path supply chain management  

• Field or fabrication shop experience is a strong plus  

Technical Knowledge 

• Understanding of project lifecycle (ex EPC = engineering → procurement → construction → commissioning)  

• Familiarity with fabrication processes, vendor manufacturing timelines, and logistics  

• Ability to read and interpret schedules, purchase orders, and basic technical documentation  

Skills 

• Strong communication and vendor management skills  

• Highly organized with ability to manage multiple priorities in fast-paced environments  

• Proactive problem solver with a strong sense of urgency and accountability  

• Proficient in Procore, Excel and other project tracking tools (e.g., Oracle, SAP, or similar systems)  

Key Competencies 

• Schedule-driven mindset with focus on critical path delivery  

• Attention to detail and follow-through  

• Ability to influence vendors without direct authority  

• Strong coordination across engineering, procurement, and construction teams  

• Adaptability in high-growth, fast-track project environments  

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