About HeyMarvin

HeyMarvin is one of the fastest-growing research platforms in the galaxy. Some of the largest companies (such as Microsoft, Best Buy, LinkedIn, Sonos, and 7-11) use HeyMarvin as their secret weapon for building customer-centric solutions.

Funded by notable investors like OpenAI CEO Sam Altman and first PayPal board member Scott Banister, HeyMarvin is an AI-native research system that integrates all your customer feedback and research into one central, searchable hub — so anyone can get the answers they need, when they need them.

We are headquartered in Oakland, CA, with more than 100 passionate employees across three countries. We're united by our mission: To build a future where every strategic business decision is grounded in the voice of the customer.

For more info, visit www.heymarvin.com.

About the Role

We're looking for a detail-oriented events consultant to own the operational backbone of our events and webinar programs on a part-time basis. You'll work closely with our Events Marketing manager to keep logistics running smoothly, ensure every program is set up for execution, and help us turn events into pipeline. This is a hands-on, cross-functional role that spans planning, coordination, and post-event follow-through.

Key Responsibilities

Webinar & Event Operations

• Build and maintain webinar registration pages, event configurations, and speaker assets
• Organize webinar lead data and responses from webinar programs
• Maintain event and webinar project trackers, timelines, and a centralized event calendar

Logistics & Execution

• Manage conference logistics documentation, executive dinner RSVPs, and attendee details
• Help source and coordinate venues, vendors, and event partners
• Support partner event outreach and coordination

Marketing & GTM Support

• Build tracking links and UTMs for event promotions
• Update event landing pages with speaker details and copy changes
• Prepare post-event attendee lists for SDR follow-up

Strategy & Reporting

• Assist with event strategy and planning for key programs
• Support post-event debriefs and surface key insights
• Keep the marketing programs deck and planning documentation up to date

Qualifications

• Experience: 3-5+ years of experience event coordination, marketing operations, or a similar project management role (ideally in a B2B or SaaS environment)
• Technical Skills: Proficiency in CRM/Marketing Automation (e.g., Salesforce, HubSpot), UTM tracking, and CMS landing page updates.
• Logistics & Data: Strong ability to manage vendor relations, complex project timelines, and post-event lead data for sales follow-up.
• Execution: Detail-oriented mindset for maintaining centralized calendars, executive RSVPs, and internal marketing decks.

Why Join Us?

This is a high-impact, high-visibility role where you will directly influence our company’s revenue growth and customer success. You will be the go-to expert who defines how our customers and internal teams understand and use our product.