Why Join MadTree as a People Strategy Coordinator?

Part‑Time – In‑Person Role with Flexible Hours (Approximately 20–25 Hours per Week)

You're the connective tissue of a high-functioning People Strategy (PS) team — the person who keeps things running accurately, responsively, and with genuine care for the humans behind every transaction. You'll see the full employee lifecycle up close, build real HR expertise, and work alongside an HR Manager and HR Director who are invested in your growth. If you're detail-oriented, systems-minded, and want your work to actually matter to people — this is a great place to build your foundation.

• Real impact at human scale — every data entry, every onboarding, every Basecamp reply touches a real team member
• Learn the full HR function from the inside — benefits, compliance, systems, and more
• Part of a small, high-care team — not a faceless HR department
• Purpose you can feel — B-Corp certified, 1% for the Planet, culture built around Connect, Grow, Give a F*ck

Total Rewards & Benefits:

✓ Transparent compensation — $19.00 — $21.00 — $24.00
✓ 401(k) — with company match company-wide
✓ FREE mental health support — 8 in-person/video sessions + unlimited text-based therapy
✓ Paid volunteer time annually + company-wide Community Impact Day
✓ Enjoy what we create — Regular gift cards for MadTree food, beverages, and merch
✓ Continued growth — Cross-training opportunities across hospitality operations
✓ Nature-inspired workspaces — Designed to connect people to nature and each other
✓ Face-to-face humanity — Real human connection, not screen isolation
✓ A team that gives a f*ck — People who are passionate and genuinely care

About MadTree Brewing

Founded in 2013, MadTree is an award-winning brewery that’s rooted in Cincinnati and planted in purpose. Driven to craft great beer - but more importantly - build a business dedicated to doing good, MadTree protects and celebrates nature while reducing impact on the environment. MadTree is a B Corp certified company and proud member of 1% for the Planet with a commitment to donate 1% of sales to local, sustainable nonprofits. MadTree strives to create warm and welcoming experiences, exceed expectations, and most importantly, plant a better community. They put purpose in every pour, and raise a glass to doing things differently.

We are MadTree. Rooted in Cincy. Planted in Purpose.

MadTree is committed to building a diverse, equitable, and inclusive workforce that is rooted in Cincy and planted in purpose. We offer a competitive compensation package plus great benefits like subsidized health insurance, free mental health support, a retirement plan with a match, paid time off, and many other great perks.

POSITION SUMMARY: The People Strategy Coordinator supports day-to-day execution and transactional duties of the People Strategy department. This role provides hands-on coordination and administrative support across People Strategy functions, including employee data management, new hire & onboarding coordination, day-to-day employee support, and administrative coordination of MadTree's Impact and culture initiatives. They will be an avid MadTree ambassador who lives the behaviors – Connect, Grow, and Give a F*ck.  

POSITION: People Strategy Coordinator

REPORTS TO: HR Manager

COMPENSATION RANGE: $19.00 — $21.00 — $24.00

WORK SCHEDULE & LOCATION: Part Time - 20-25 hours per week

ESSENTIAL DUTIES AND RESPONSIBILITIES:

HRIS & Data Management

• Maintain accuracy and integrity of employee data in Rippling, including status changes (new hires, promotions, transfers, terminations, compensation adjustments)
• Generate standard reports (weekly/bi-weekly/monthly) and fulfill ad-hoc data requests
• Coordinate routine data file uploads to third-party vendors, ensuring accurate and timely transmission of employee information
• Manage time and attendance data errors, omissions, and adjustments
• Maintain organized digital employee files in compliance with record retention requirements

Benefits Support

• Support the HR Manager with benefits administration tasks, including data entry for Qualifying Life Events and open enrollment processing in Rippling
• Assist the HR Manager with benefits invoice reconciliation and enrollment accuracy audits — flag discrepancies; do not resolve independently
• Respond to routine employee benefits questions using established guidelines; escalate non-routine, sensitive, or plan-design questions to the HR Manager

Talent Operations & Onboarding

• Post job requisitions and conduct initial resume screenings using predefined criteria and hiring team guidance
• Support high-volume hiring events
• Assist and track new hire onboarding completion, I-9 verification, complete HRIS setup, and orientation time punches
• Own the scheduling, logistics, and checklist follow-through for new hire orientation — ensure every new hire has what they need on orientation; the HR Manager owns content and the Director owns design

Communication Triage & Employee Support

• Monitor incoming Basecamp messages directed to the People Strategy team; respond to routine inquiries in a timely fashion within established guidelines
• Escalate non-routine, sensitive, or complex Basecamp messages to the HR Manager promptly — do not attempt to resolve employee relations, leave, or compliance questions independently
• Maintain a warm, responsive, and professional presence in all employee-facing communication — written and in person
• Serve as a first-contact resource for general HR administrative questions, routing employees to the right person or resource

Compliance & Documentation

• Track LOA start and end dates in Rippling and flag upcoming dates to the HR Manager; direct LOA policy questions to the HR Manager — do not advise independently
• Support the HR Manager in tracking required compliance documentation and key deadlines as noted in the HR / PS Calendar; flag upcoming deadlines and missing items proactively
• Prepare documentation related to unemployment claims for HR Manager review — does not submit independently
• Support the documentation and rollout of employee policies and procedures as directed by the HR Manager

Employee Support, Learning, and Impact

• Provide general HR and administrative support as needed
• Support the semi-annual performance review cycle by tracking completion progress and managing related tasks in Rippling
• Track completion of required employee training in Rippling/LMS; pull reports and flag incomplete assignments to the HR Manager
• Support coordination and administration of MadTree's Impact initiatives, including Let's Grow Local and B-Corp certification — assist with data collection or documentation, manage event logistics, track participation, and maintain records in related software
• Spend a minimum of 8 hours per year volunteering (paid) for MadTree Impact initiatives

REQUIRED QUALIFICATIONS, SKILLS & ABILITIES

To perform this job successfully, an individual must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience:

• Must be at least 21 years of age or older
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field OR 2+ years of HR administrative experience, benefits administration, or office management
• 1+ years of hands-on experience with HRIS platforms — including data entry and report generation; experience with Rippling preferred

Technical Proficiency:

• Proficiency with Google Workspace, Microsoft Office, and HRIS applications
• Quick learner with new systems; comfortable troubleshooting basic technical issues and navigating multiple platforms simultaneously

Core Competencies:

• Exceptional accuracy: Strong attention to detail in data entry, documentation, and record-keeping
• Confidentiality: Demonstrated ability to handle sensitive employee information with discretion and professionalism
• Organization & prioritization: Strong ability to manage competing demands, multiple deadlines, and maintain systematic workflows
• Communication: Clear, professional written and verbal skills; ability to explain policies and procedures to diverse audiences
• Employee support: Responsive, warm and welcoming approach when supporting employees at all levels of the organization
• Problem-solving: Resourceful and solutions-focused when addressing routine inquiries and administrative challenges
• Escalation judgement: Comfortable distinguishing routine tasks from non-routine situations; defaults to looping in the HR Manager rather than improvising on sensitive matters

PHYSICAL REQUIREMENTS:

• Ability to sit for extended periods when conducting employee meetings, phone/video calls, benefits inquiries, and orientation sessions
• Ability to frequently talk and hear when conducting employee meetings, phone/video calls, benefits counseling, and orientation sessions
• Ability to occasionally lift and/or move up to 25 pounds
• Ability to use hands and fingers to operate computer keyboard, mouse, and standard office equipment
• Vision abilities required include close vision for reviewing detailed documentation and extended computer screen work, distance vision, and the ability to adjust focus
  
  

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The work environment is usually that of an office, bar, restaurant, and brewery
• This position will be located at the Oakley office with flexibility to visit other locations as needed for site support

WHAT SUCCESS LOOKS LIKE IN THIS ROLE

• New hires complete onboarding with 100% documentation accuracy 
• Hiring managers and new hires report a smooth, well-coordinated onboarding experience
• Employee inquiries are responded to with clear, timely, and helpful guidance
• HRIS data integrity maintains 99%+ accuracy across all employee records
• Benefits enrollments and Qualifying Life Events are processed accurately and within established timelines
• Time and attendance discrepancies are identified and resolved promptly, supporting accurate payroll processing
• Established People Strategy processes are followed with appropriate escalation of non-routine issues
• Basecamp messages directed to the PS team are triaged and responded to (or escalated) in a timely manner
• HR Manager and HR Director have consistent visibility into what's coming in — no dropped inquiries, no improvised responses on sensitive matters
• Let's Grow Local participation is tracked accurately and events are coordinated without gaps; the team has reliable records to report on MadTree's impact commitments