Overview

We’re looking for a highly organized, creatively fluent Post Production Coordinator to support and manage post-production workflows across a wide range of advertising and branded content projects. This role sits at the center of internal and external post-production operations — coordinating editors, managing assets and schedules, maintaining server and studio organization, and ensuring projects move smoothly from kickoff through final delivery.

The ideal candidate brings a deep understanding of post-production workflows, and a calm, solutions-oriented approach to managing multiple projects at once. You’ll work closely with Producers, Creative teams, internal editors, and external partners to keep work moving efficiently, accurately, and at a high creative standard. This role requires someone who’s excited about the opportunity to build and mold a scaling post production department. You’ll be responsible for internal post production workflows, internal server org/maintenance, and management of our internal studio space + equipment.

Key Responsibilities

Post-Production Coordination & Workflow Management

• Serve as the primary point of coordination for internal and external post-production projects
• Track timelines, deliverables, revisions, approvals, and final deliveries across multiple workstreams
• Maintain accurate project trackers, schedules, and status reports
• Triage, prioritize, and schedule incoming edit requests based on scope, urgency, and deadlines
• Flag risks, bottlenecks, and dependencies early and proactively propose solutions
• Ensure and manage consistent workflows, pipeline standards, naming conventions, and versioning practices

Internal Editor & Team Management

• Manage day-to-day workflows for internal editors, including task assignments and scheduling
• Coordinate reviews, feedback sessions, and approvals with Producers and Creative teams
• Ensure editors have clear briefs, references, assets, and technical requirements
• Support scheduling visibility, including coverage planning and time-off coordination
• Help onboard freelance editors or additional post-production support as needed

External Partner Collaboration

• Coordinate with freelance editors, animators, colorists, sound designers, and post-production vendors
• Support Creative Directors and Producers in briefing external partners with clear creative and technical direction
• Track outsourced work, review deliverables, and manage revision cycles
• Quality-check external work to ensure consistency with creative intent, brand standards, and technical specs

Asset, Server & Documentation Management

• Maintain organized internal server structures, file systems, and asset libraries
• Ensure proper archiving, version control, and long-term asset management
• Own post-production documentation, workflows, and process guides
• Support accurate handoff and wrap procedures for completed projects

Internal Studio & Production Support

• Manage the agency’s internal production studio and post-production workspace
• Organize, track, and maintain camera gear, production equipment, and studio supplies
• Coordinate internal shoots, equipment checkout, and basic studio logistics
• Assist with internal production operations and occasionally attend or support shoots as needed

 Qualifications

• 3+ years of experience in post-production coordination, creative operations, or post-production workflows
• Experience supporting commercial, brand, or visually driven creative work
• Strong understanding of post-production pipelines, editorial workflows, and asset management
• Proven ability to manage multiple projects simultaneously in a fast-paced environment
• Exceptional organizational skills and attention to detail
• Clear, confident written and verbal communication skills
• Experience working with internal teams and external freelance partners
• Proficiency with production tracking and workflow tools
• Working knowledge of Adobe Creative Cloud (Premiere Pro, After Effects); hands-on editing experience a plus
• Familiarity with post-production formats, deliverables, and best practices across platforms
• Knowledge and curiosity in new/developing AI tools and solutions

Nice to Have

• Background in art, design, film, animation, or a related visual discipline
• Comfort supporting shoots or short-form content capture when needed

Why This Role Matters

This role is critical to keeping post-production running smoothly at scale. By owning coordination, workflows, assets, and editor operations, the Post Production Coordinator helps protect creative quality, improve efficiency, and ensure ideas turn into polished, on-brand work — on time and without chaos.

Mindset 

- Growth Mindset: We’re looking for people who want to learn and grow as fast as the agency is  

- Collaborative: Ready to support teammates and contribute to smooth production operations 

- Proactive: Takes initiative to solve small problems and flag issues before they escalate 

- Detail-Oriented: Values accuracy, structure, and organization in every task 

- Hands-On: Comfortable jumping into diverse tasks to help keep production running 

- Resilient: Able to adapt to shifting priorities and maintain a positive, solutions-focused approach