About This Role

Join our team as an HR Administrative Assistant and play an essential role in supporting our people and organizational processes. This position helps create a positive employee experience by assisting with recruitment, onboarding, employee records, communication, and daily HR operations. If you enjoy organization, helping others, and managing multiple priorities in a fast-paced environment, this is a great opportunity to grow your HR career while making an impact.

What You’ll Do

• Assist with recruitment activities including posting positions, reviewing applications, scheduling interviews, and communicating with candidates
• Coordinate pre-employment processes including background checks, reference checks, and onboarding paperwork
• Support new hire orientation and onboarding activities
• Maintain employee personnel files and ensure records are accurate and organized
• Process employee status changes including new hires, transfers, promotions, and separations
• Assist with employee offboarding and termination documentation
• Respond to employee questions and provide support or direct concerns appropriately
• Support benefits administration by distributing forms and assisting with employee inquiries
• Track employee certifications, training requirements, and compliance deadlines
• Coordinate training sessions, meetings, employee recognition efforts, and HR initiatives
• Assist with performance review administration and documentation
• Prepare reports, spreadsheets, and HR-related documents
• Maintain confidentiality of employee information and sensitive records
• Support leadership with administrative projects and other duties as assigned

Compensation

• HR Administrative Assistant Pay Range: $22–$26/hour
• Pay growth milestones: Increases awarded based on performance, experience growth, annual reviews, and expanded responsibilities
• Bonuses: 6-month milestones and annual recognition opportunities

Benefits & Perks

• Retirement contribution match
• Company laptop and company phone provided
• 10 paid holidays + 2 wellness days
• PTO accrued from day one
• Paid parental leave
• Professional development and career growth opportunities
• Employee recognition and rewards
• Supportive team culture

Schedule

• Part-time: under 30 hours/week (hours may vary based on business needs)
• Business hours: Monday–Friday, 8:30 AM – 6:30 PM
• Flexible scheduling available within business hours
• Preferred working hours are generally between 9:00 AM – 3:00 PM, as most meetings and team collaboration occur during this timeframe
• Some in-office attendance may be required for meetings, onboarding activities, training, and team collaboration

Qualifications

• Associate degree in Human Resources, Business Administration, or related field preferred
• 1–2 years of administrative, human resources, recruiting, or office support experience preferred
• Experience in healthcare, behavioral health, or a clinical office setting preferred but not required
• Proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and prioritize effectively
• Ability to handle confidential information with professionalism and discretion
• Strong customer service and interpersonal skills
• Ability to work independently and collaboratively in a team environment
• Ability to pass a background check

About Apex

Since 2010, Apex Behavior Consulting has been dedicated to helping individuals, regardless of ability, make meaningful life changes through Applied Behavior Analysis (ABA) and Positive Behavior Support (PBS). We provide in-home ABA services across Salt Lake, Weber, Davis, and Utah Counties, and we’re proud to be recognized as a Top 50 Employer in Utah (2024). Our team-driven culture prioritizes collaboration, mentorship, and professional growth, ensuring our employees feel supported while making a real difference in clients’ lives.