About the role

The Grant Writing and Administrative Assistant provides vital dual support to the Executive Director, balancing daily operational needs with structured professional growth. This unique role is designed as a mentorship opportunity for an aspiring development professional to learn nonprofit fundraising, grant compliance, and executive administration directly from organizational leadership. You will directly advance the WISE mission to support immigrant and refugee women, girls, and those on the feminine gender spectrum through education, advocacy, and resource development.

Grant Writing and Development Mentorship

• Proposal Development: Collaboratively draft, edit, and proofread persuasive grant proposals, letters of inquiry, and funding requests under the direct mentorship of the Executive Director.
• Prospect Research: Conduct comprehensive research to identify new foundation, corporate, and government funding sources aligned with the WISE mission.
• Grant Lifecycle Management: Establish and maintain an organized institutional giving calendar to track upcoming deadlines, reporting timelines, and compliance metrics.
• Information Gathering: Collaborate with program staff to compile program statistics, qualitative narratives, and impact data for upcoming submissions.

Administrative and Operational Support

• Inventory Management: Track, document, and organize program supplies, workshop materials, and general office inventory to ensure program teams have necessary resources.
• Database and File Management: Organize and update the centralized institutional records, including various records, past applications, and template materials.
• Operational Tasks: Maintain digital and physical organizational systems to ensure seamless, day-to-day nonprofit operations.

Other Tasks:

● Attend weekly staff meetings (1.5 hours).

● Bi-weekly check-in with the Executive Director

Qualifications

• Must be a current Bethel student
• Mission Alignment: Deep commitment to equity, systems change, and the empowerment of immigrant and refugee women, girls, and those on the feminine gender spectrum.
• Strong Writing Skills: Exceptional written communication with a high attention to detail, clarity, and structural grammar.
• Research Capabilities: Resourceful online research skills; experience navigating databases or tracking spreadsheets is a plus.
• Organizational Abilities: Strong time management skills to balance inventory tracking and administrative tasks with writing deadlines.
• Technical Savvy: Proficiency with Google Workspace Docs, Sheets, Drive and basic office software.
• Growth Mindset: An eager learner who values active feedback and open communication during bi-weekly 1-on-1 check-ins with the Executive Director.

Expected Hours of Work:

7-20 hours/week; M-Th 10AM-5PM

About Women’s Initiative for Self Empowerment (WISE):

WISE supports immigrant and refugee women, girls and those on the feminine gender spectrum in their journey of self-actualization through culturally-responsive education, advocacy, systems change and resource development. WISE envisions a world where immigrant and refugee women, girls and those on the feminine gender spectrum, are celebrated for their leadership, honored for their wisdom, and recognized for their contributions to an equitable, just and violence-free world.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time 

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel University’s Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.