About Bodwé Group Companies

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.

Disclosure

This is a federal contracting opportunity that we, the Company, are bidding on and has not been awarded. The availability of this position is contingent upon successful award of the contract.

Position Summary

We are seeking experienced Program Facilities & Grounds Manager to oversee, coordinate, and implement comprehensive maintenance services for the Omaha Tribal Detention Facility and 11 additional government structures (6 facilities + 5 homes + 1 duplex), all within 1/4 mile radius or less. This position ensures operational continuity, compliance with regulatory standards, optimized work planning, and total lifecycle management of facility infrastructure, grounds, and building systems.  The Manager functions as the onsite program lead, responsible for strategic planning, scheduling, resource allocation, risk identification, reporting, vendor coordination, and oversight of maintenance workflows.  Responsible for planning and executing a project. Prepares and maintains the project schedule and budget. Prepares and delivers status reports to the customer.  Primary point of contact for the customer. Oversees all work and takes corrective action as necessary to ensure project success. Manages staffing, budget, prioritization, and other personnel  matters. May serve as technical lead for the project. 

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our Recruiting Manager (Christine DeBaise) at 269-303-1271 or careers@bodwegroup.com

Essential Duties and Responsibilities

The following inexhaustive list of duties represents a sample of work routinely performed by this role: 

• Manage, direct, and oversee all facility and grounds maintenance activities. 

• Develop, maintain, and execute preventive maintenance (PM) programs per ASHRAE, NFPA, OSHA, EPA, ADA, and OEM guidelines. 

• Act as first responder for breakfix and emergent system failures. 

• Coordinate subcontractors and specialty vendors. 

• Track and manage workload priorities, lifesafety compliance, work orders, equipment lifecycles, and supplies. 

• Maintain complete facility program documentation. 

• Oversee seasonal operations including mowing, trimming, weeding, snow/ice management.  

Minimum Certifications, Licenses & Training 

• EPA Section 608 Certification (Type II or Universal) for HVAC refrigerant handling. 

• OSHA 30 General Industry plus LOTO 1910.147-compliant training. 

• NFPA 70E Electrical Safety training with arc-flash hazard awareness. 

• First Aid/CPR/AED certification. 

• OEM equipment training (HVAC units, fire panels, controls, etc.) when available. 

Preventive & Corrective Maintenance  

Program Manager must design and execute a comprehensive PM/CM program including: 

1. Preventive Maintenance Performed according to mandatory standards: 

• HVAC (ASHRAE 180) – monthly, quarterly, semiannual, and annual tasks. 

• Fire Protection (NFPA 25) – monthly through 5year tasks. 

• Fire Alarm (NFPA 72) – monthly, quarterly, semiannual, annual, and 2year sensitivity testing. 

• Electrical Safety (NFPA 70E) – hazard assessments and safe work procedures. 

• Plumbing, lighting, envelope, doors/locks, life safety egress checks.  

1. Corrective (BreakFix) Work Manager will: 

• Diagnose and resolve HVAC/electrical/plumbing/minor structural issues. 

• Escalate to licensed vendors where required. 

• Maintain an onsite inventory of critical parts and consumables. 

Grounds Management Program  

The Manager oversees, schedules, and performs:

1. Lawn Care 

• Maintain turf at 2.5–3.0 inches. 

• Mow when growth exceeds 4 inches. 

• Apply the one third rule for safe trimming.  

1. Snow & Ice Management 

• Activate response at ≥2 inches accumulation or ice hazard. 

• Clear accessible routes to ≥36 inches minimum width. 

• Prioritize emergency exits within 2 hours. 

• Complete full campus clearing within 6–12 hours, depending on building priority. 

Program Planning & Coordination  

The Manager is responsible for: 

• Annual and monthly PM planning. 

• Master equipment inventory management. 

• Longrange forecasting for replacement cycles. 

• Vendor scheduling and oversight. 

• Safety compliance management. 

• Maintaining ADAcompliant access routes.  

Reporting Requirements  

1. Weekly Reports (PDF) 

• Completed tasks, open work orders, materials used. 

1. Monthly Reports (PDF + XLSX) 

• PM completion percentage. 

• Response metrics.  

• ITM updates (NFPA 25, NFPA 72). 

• Grounds maintenance log. 

• Snow/ice response log.  

Annual Report (PDF) 

• Condition assessments. 

• Capital improvement recommendations. 

• Equipment lifecycle updates. 

Building Inventory Documentation  

Within 30 days of award, Manager must deliver a complete building profile for all 12 buildings including: 

• Address, square footage, year built, floor count. 

• Uses/occupancies. 

• HVAC system types & OEMs. 

• Mechanical rooms count/locations. 

• Security restrictions. 

• Bathroom counts. 

• Fire protection and fire alarm systems. 

• Grounds acreage.  

Facility Maps & Layouts  

Within 45 days: 

• Provide a consolidated site map in PDF and editable format. 

• Identify all buildings, entrances, ADA paths, mechanical rooms. 

• Mark snow removal priority routes. 

Quality Assurance & Compliance  

Government will use QASP methods aligned to FAR Part 46. Manager must: 

• Meet ≥95% PM completion. 

• Meet ≥95% seasonal response performance. 

• Maintain 100% compliance with reporting timelines. 

• Re-perform deficient work at no additional cost. 

Education, Experience, and Technical Skills

Required Education, Experience, and Technical Skills

• Bachelor’s Degree or equivalent experience 

• Minimum 4 years of relevant experience overseeing with responsibilities of facilities and grounds management.

• EPA Section 608 Certification (Type II or Universal) for HVAC refrigerant handling. 

• OSHA 30 General Industry plus LOTO 1910.147-compliant training. 

• NFPA 70E Electrical Safety training with arc-flash hazard awareness. 

• First Aid/CPR/AED certification. 

• OEM equipment training (HVAC units, fire panels, controls, etc.) when available. 

• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel

• Must have or be able to obtain and maintain a valid driver's license

Working Environment

This position primarily operates in a professional office setting with standard office equipment and a quiet, climate-controlled environment. While in the office, there is no regular exposure to loud noise, hazardous materials, or heavy machinery.

This role also requires periodic travel to project sites, including locations undergoing renovation or active construction. During site visits, the employee may be exposed to non-temperature-controlled environments, construction noise, dust, and other typical conditions found on job sites. Appropriate personal protective equipment (PPE) may be required during these visits, depending on site conditions. While on site visits, an individual in this role will be required to work atypical hours at the request of the client or role demands.

Physical Demands

Sitting/Standing: This is not a sedentary role. This role requires the ability to be on your feet moving around a construction site for most of the day interacting with contractors, contractor representatives, and inspecting the construction work that is being performed.

Walking: This role requires the ability to move about outside in various geographic and building terrains to access a construction site to provide quality assurance services.

Stooping/Kneeling/Crouching/Crawling: This role requires stooping, kneeling, crouching, crawling, and ladder climbing to inspect all aspects of building construction to foundations, crawlspaces, and roofs.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptop, mouse, keyboard, computer monitors, telephones, and scanners, copiers, and fax machines.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.

Seeing: This role requires the ability to see, view, and distinguish all aspects of construction to ensure quality control.

Carrying/Lifting: This role requires lifting up to 30 lbs to transport technological office equipment, safety equipment, and other needed construction items to and from various workspaces. 

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens; and
• Second, to qualified spouses and qualified custodial parents; and
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed

Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.