NEW CAREER OPPORTUNITY

Build your career with Kraken Robotics. Make a difference to others. If innovation drives you, and you want a career that makes a difference to the world, helping humanity overcome the challenges in our oceans – safely, efficiently, and sustainably – then come join us at Kraken Robotics.

Kraken Robotics is currently seeking an Administrative Assistant - Sales and Marketing to join our team in Mount Pearl, NL.

Kraken is seeking an Administrative Assistant – Sales and Marketing, reporting to the Director of Global Marketing, to assist our Marketing and Business Development teams. The successful candidate will be highly organized with the ability to juggle multiple priorities at once. This is an entry-level position and a great opportunity for someone interested in growing their knowledge of sales and marketing at a rapidly growing organization.

We are a diverse sales and marketing team operating across four time zones. This position will operate out of our headquarters in Mount Pearl, Newfoundland as the sales and marketing point of contact on site.

Roles and Responsibilities

Administrative Tasks

• Assist with purchases (promo items, tradeshow items, conference registrations, membership fees, etc.)
• Complete expense reports
• Complete online research projects (new promo items, competitive research, etc.)
• Coordinate and schedule meetings, including securing space and catering if required
• Take meeting minutes/actions
• Update task lists
• Secure hotel room blocks for large events
• Complete shipping paperwork and coordinate shipments with supply chain
• Assist with local event logistics
• Maintain inventory of promo items in Mount Pearl
• Complete data entry/tracking projects as assigned
• Track budgets
• Maintain an accurate and detailed master calendar
• Review and edit documents for proper grammar
• Organize and track charitable requests

Marketing Tasks

• Assist in the development and refinement of marketing collateral including PowerPoint presentations, Word documents, flyers, and data sheets
• Add metadata to image gallery
• Take photos on site
• Support local tradeshows; travel for tradeshows/events possible, but not required
• Coordinate with local vendors on interior graphics and branding updates
• Assist with social media posts/draft social media copy
• Update marketing intranet page in Sharepoint

Sales Tasks

• Maintain Customer Relationship Management (CRM) system database
• Enter sales contacts and opportunities in CRM system
• Assist with quote development
• Extract and submit monthly reports from CRM
• Assist in production of sales tools and materials
• Oversee sales inbox, ensuring opportunities are directed to BD leads
• Provide administrative support to the BD team as needed

Qualifications and Experience

• Business Diploma (minimum of 2 years) or equivalent education and work experience
• Excellent communication skills in English, both verbally and in writing
• Self-starter and problem-solver who is willing to get their hands dirty
• Strong computer skills, especially with Microsoft Outlook, PowerPoint, and Word
• Organized and detail-oriented
• Ability to juggle multiple priorities
• Fully in-person or hybrid (at least three days a week in the office) role
• Strong multitasking and time-management skills, with the ability to prioritize tasks

Preferred Skills

• College degree in marketing, sales, or business
• An interest in growing into a sales or marketing role
• Photography and/or graphic design experience
• Experience working with a CRM system