Spearhead Culture

Spearhead is a multi-faceted, innovation-based manufacturing Company specializing in the fabrication of architecture. From our humble beginnings 35 years ago, we have grown into an industry leading, internationally recognized organization – known for our innovative approach, our strategic use of technology, and our deep appreciation of craft and design. We strive to continually improve upon everything that we do, and we feel fortunate to engage with exceptional industry partners who share our vision and contribute to our relentless pursuit of excellence.

Harnessing the expertise and knowledge of our entire organization, we add value to our projects through global efficiencies and masterful execution. As industry leaders in design for manufacturing and assembly (DfMA), we have built strong and enduring relationships with esteemed architects, engineers, educational institutions, and industry partners – relationships that now generate the bulk of our work and allow us to build momentum across consecutive projects. Resultingly, Spearhead’s industry presence continues to expand and diversify as we collectively address unique and exciting challenges. 

We take pride in our positive work environment, value the expertise and contributions of each employee, and celebrate the success of our efforts. Our growing portfolio of work continues to speak to the tremendous momentum that Spearhead has created – a testament to the remarkable ingenuity, dedication, and progressiveness of the entire Spearhead team.

Role: Payroll & Accounting Coordinator

Location: Nelson, BC

Reports To: Finance Manager

Direct Reports: N/A

Role Status: Full-time, permanent

FLSA Status: Non-Exempt

Date of Last Review: March 2026

The Payroll & Accounting Coordinator leads end-to-end payroll processing for salaried and hourly employees during bi-weekly pay cycles, owning everything from timecard audits and CRA remittances to taxable benefit tracking and year-end T4 filing. This role ensures payroll is accurate, compliant, and a consistently positive experience for employees. In the off weeks, the focus shifts to supporting the administration of accounts receivable, vendor payments, bank reconciliations, and month-end close activities including journal entries, balance sheet reconciliations, and payroll data for budgeting and cash flow forecasting. 

This role carries significant trust. The Payroll & Accounting Coordinator handles sensitive compensation, banking, and personal employee information daily and is expected to treat that information with the utmost discretion. Beyond confidentiality, the business and its people depend on this role to show up consistently, meet deadlines, and flag issues proactively. This role suits someone who takes pride in getting the details right, understands the downstream impact of their work on both people and the business, and can be counted on for deliverables. 

Essential Duties and Responsibilities 

Payroll Processing 

• Process full-cycle bi-weekly payroll for salaried and hourly employees, ensuring accuracy and on-time payment 

• Review and audit timecards for completeness and manager approvals prior to each payroll close 

• Calculate and process off-cycle runs including termination pays and pay corrections in compliance with the BC Employment Standards Act 

• Process payroll reimbursements for cell reimbursement, company-approved mileage, and out of pocket expenses 

Compliance & Remittances 

• Prepare and submit CRA payroll remittances on schedule, ensuring CPP, EI, and income tax deductions reconcile to payroll registers each period 

• Monitor and apply legislative changes affecting payroll, including annual CRA threshold updates, BC minimum wage changes, and ESA amendments 

Taxable Benefits & Deductions 

• Calculate and track taxable benefits including employer-provided vehicles, employee loans, longevity gifts, and group life insurance for accurate T4 reporting 

• Working in close partnership with the People & Culture Manager, administer RRSP contribution deductions, track annual limits, and ensure timely contribution uploads including employer matching submissions 

Auditing & Reconciliation 

• Audit each payroll to identify and resolve discrepancies in earnings, deductions, tax withholdings, and year-to-date totals 

• Reconcile payroll liability accounts to the general ledger each pay period and produce payroll journal entries and variance reports for month-end close 

Year-End & T4 Administration 

• Lead the annual T4 preparation process, reconciling all applicable boxes against payroll registers and benefit summaries prior to filing 

• Review and approve the T4 Summary with CRA by the annual deadline; manage amended filings and respond to CRA inquiries as needed 

General Accounting Duties 

• Act as a support for accounts receivable functions, including assisting with invoice preparations, posting receipts, and monitoring outstanding balances to ensure timely collections 

• Process invoices, ensure proper coding, and prepare vendor payments 

• Ensure all cash receipts have been matched and posted 

• Initiate payment to vendors and employees for expense reimbursements 

Month-End Duties 

• Assist the finance team with month-end close activities, including preparing journal entries, accruals, and supporting documentation as needed 

• Reconcile bank accounts, credit card statements, and intercompany balances, promptly investigating and resolving discrepancies 

• Contribute to budget tracking and variance analysis by providing information and assisting department managers as required 

• Provide payroll data for month-end financial analysis, budgeting, and cash flow forecasting 

  Core Competencies 

• Innovation & Problem-Solving - applies creative thinking to solve work challenges by combining traditional methods with new approaches. Actively seeks opportunities to improve processes and outcomes within their area of expertise 

• Technical Excellence & Craft Mastery - maintains high standards of technical skill and craftsmanship in their specialized area. Continuously develops expertise whether in digital planning, strategic partnerships, people & culture, fabrication, technical, finishing, operations, or finance 

• Collaborative Partnership & Communication - works effectively with others through clear communication and knowledge sharing. Builds strong working relationships with colleagues, clients, and partners based on trust and mutual support 

• Long-term Stewardship & Responsibility - prioritizes safety and invests in developing future capabilities and relationships 

• Ownership & Continuous Growth - takes responsibility for work outcomes and commitments while maintaining focus on growth and improvement. Demonstrates reliability and proactive communication while seeking opportunities 

Qualifications, Knowledge, Skills, Attributes 

• Minimum 5 years of accounting and payroll processing experience 

• Certified Canadian Payroll Professional (CPP) 

• Knowledge of Canadian accounting principles, tax regulations, labour laws, and payroll software; experience with Rippling and QuickBooks an asset 

• Proficient in accounting software and Microsoft Excel 

• Exceptional analytical, organizational, and problem-solving skills, with high attention to detail 

• Effective communication skills and ability to handle confidential information professionally 

• Adaptable and able to manage multiple tasks and meet deadlines in a fast-paced environment 

Schedule and Working Conditions 

• Ability to work 8:30-5:00, Monday – Friday, with a 30-minute unpaid lunch each day 

• Ability to work on-site at Spearhead offices 

• Manual dexterity to operate a computer and other common office equipment on a regular basis 

• Ability to work sitting or standing at a desk for work shifts 

Compensation 

• Pay range is $60k-$75k commensurate with experience and qualifications 

• Extended Health and Dental benefits 

• Weekly Indemnity Insurance 

• Group Retirement Savings Plan 

Statement of Inclusion 

Spearhead is committed to fostering a culture of diversity, equity, and inclusion. The unique experiences, talents, and perspectives of our employees drive our success and contribute to both our culture and reputation. We believe that embracing diversity and inclusion is essential to attracting, developing, and retaining a talented workforce. By prioritizing these principles, we enhance innovation, improve problem-solving, and strengthen company performance. Our commitment to diversity ensures that every individual’s contributions are valued, empowering us to achieve sustainable success and continued growth.