Finance Manager AR/AP

Location: Warszawa, Poland
Company: VB Spine 

Looking for a career where your work truly matters? At VB Spine, you’ll be part of a mission-focused team that supports surgeons during life-changing spinal procedures. We’re looking for driven individuals ready to learn quickly, adapt under pressure, and grow in a dynamic, fast-paced environment. 

As a Finance Manager AR/AP, you’ll lead Accounts Receivable, Accounts Payable and Travel & Expense operations within a multinational Shared Services environment.

This role combines operational leadership, process governance and finance transformation responsibilities. The successful candidate will ensure service excellence, compliance with internal controls, continuous process improvement and successful delivery of automation initiatives across multiple European entities.

The position acts as a key liaison between Finance, Procurement, Treasury, Tax, HR, IT and external service providers to drive standardization and operational efficiency.

What You’ll Do: 

Operational Leadership

• Lead, coach and develop a team of 5 AR, AP and T&E professionals.
• Establish clear objectives, KPIs and development plans.
• Manage workload balancing and resource planning.
• Foster a culture of accountability, customer focus and continuous improvement.

Accounts Receivable (AR)

• Oversee customer invoicing, collections and cash application activities.
• Monitor aging balances and drive collection strategies to improve cash flow.
• Partner with Commercial and Customer Service teams to resolve disputes.
• Ensure customer master data integrity and compliance.
• Analyze AR performance and implement corrective actions when necessary.

Accounts Payable (AP)

• Ensure accurate and timely processing of supplier invoices.
• Oversee payment cycles and vendor account reconciliations.
• Monitor compliance with purchasing policies and approval workflows.
• Support vendor onboarding and supplier master data governance.
• Develop initiatives to improve invoice automation and first-pass matching rates.

 Travel & Expense (T&E)

• Manage Travel & Expense processes and policies across multiple entities.
• Ensure timely processing and reimbursement of employee expenses.
• Support optimization of T&E tools (Emburse).
• Monitor policy compliance and identify opportunities for process simplification.

Finance Transformation & Continuous Improvement

• Lead process improvement and automation initiatives across AR, AP and T&E.
• Drive standardization and harmonization of finance processes across Europe.
• Participate in Shared Services transformation projects and migrations.
• Identify opportunities to improve efficiency, quality and scalability.
• Support implementation of digital finance solutions and workflow automation tools.

 Systems & Process Governance

• Act as key business owner for finance operational systems.
• Support optimization of ERP platforms (JDE 9.2)
• Ensure proper maintenance of process documentation and standard operating procedures.

Financial Controls & Compliance

• Ensure compliance with internal control frameworks and corporate policies.
• Support external audits where applicable.
• Promote a strong control environment across all finance operations.

Month-End Close Support

• Ensure completion of AR, AP and T&E close activities according to deadlines.
• Review reconciliations and open-item analyses.
• Partner with General Ledger, Treasury and Controllership teams.
• Support accrual calculations and balance sheet reviews.

What You Bring: 

• Bachelor’s Degree in Accounting, Finance, Economics or Business Administration.

• Minimum 6 years of experience in Finance Operations, Shared Services or Global Business Services environments (Strong experience in Accounts Receivable, Accounts Payable and Travel & Expense processes) and minimum 3 years of people management experience.
• Professional qualification (ACCA, CIMA, CPA or equivalent) is a plus.
• Experience supporting process transitions, migrations or transformation projects.
• Exposure to medical device, healthcare or manufacturing industries is an advantage.
• ERP experience (JDE EnterpriseOne 9.2 preferred) and Advanced Excel and reporting capabilities.
• Knowledge of workflow automation and process improvement methodologies.
• Strong people leadership and coaching skills and excellent stakeholder management abilities.
• Strong analytical and problem-solving mindset.
• Continuous improvement orientation.
• Ability to manage multiple priorities in a fast-paced international environment.
• Languages - English: Fluent (mandatory); Polish: Fluent (mandatory), additional European languages are considered an asset.

Why VB Spine? 

We believe in growing talent from within. At VB Spine, you’ll get the training, mentorship, and support you need to build a strong foundation in the medical sales field. You’ll work alongside a high-performing team, gain valuable operating room experience, and take your first step toward a rewarding and meaningful career.