WHO WE ARE

The Global Alliance for Incinerator Alternatives (GAIA) is a global network working towards a just and waste-free world without incineration. GAIA’s mission is to catalyze a global shift towards environmental justice by strengthening grassroots social movements that advance solutions to waste and pollution. We envision a just, zero waste world built on respect for ecological limits and community rights, where people are free from the burden of toxic pollution, and resources are sustainably conserved, not burned or dumped.

THE ROLE

We are looking for a Human Resources Assistant to join our Global Services team.  The HR Assistant is responsible for performing a wide range of Human Resource Functions and plays an integral role in supporting global operations, and People & Culture services by handling administrative tasks and ensuring smooth operations within the organization.This includes new hire & onboarding, training/staff development, employee relations, compliance with federal and state employment regulations and administration of human resources plans and procedures. This role is essential in maintaining efficiency, organization, and communication within the workplace. Confidentiality is a paramount requirement of this position.

Location: 100% Remote. Candidates living in the SouthEast Region of the United States and/or Eastern Time Zone are strongly preferred.

This position is PT hourly (up to 20 hours/week)

WHAT YOU’LL DO

• Calendar & Schedule Management: Coordinate and manage the GAIA US & Global calendar, schedule recurring meetings, office closures, ensuring effective time management and timely event notifications.
  
  
• Meeting Support: Create agendas for internal and external meetings and send them out in advance. Facilitate bimonthly department hosted meetings. Clean and organize notes and follow up/action items after meetings as needed.
  
  
• Communication Liaison: Support communications  between GAIA People & Culture and across  Regional Offices and support fiscal sponsor relations. 
  
  
• Communication Preparation: Prepare, edit and proofread correspondence, reports, presentations, emails, anniversary letters, birthday cards and other important documents. 
  
  
• Special Projects: Assist with various research projects and/special projects (e.g., Intranet, Salesforce, compensation, benefits etc.)
  
  
• Recruitment Support: Assist with posting job openings, screening resumes submitted, as requested, scheduling interviews, and preparing interview materials. Verifies I-9 documentation and completes I-9 forms. 

• Employee Onboarding: Assist in the onboarding process, including preparing onboarding schedules and making appointments with various departments, and ensuring new hires are entered into our network systems and have the necessary tools and access.

• Employee Records Management: Maintain accurate and up-to-date employee records through our various network systems. Ensure annual performance reviews are completed and uploaded into our HRIS system and cloud storage Box.

• HR Administration: Supports the maintenance of the employee handbook and personnel policies. Assisting with benefits administration and maintenance.

• Employee Relations: Consults with the Sr. Director, Operations, People & Culture to field general employee inquiries and coordinate the design and delivery of employee engagement activities.

• Payroll Assistance: Assist in supporting payroll with documentation required to process any payroll changes, etc.
• Learning Management: Support HR-related training programs (e.g., harassment prevention)

WHO YOU ARE

Specifically, this hire will bring:

• Three (3) years of relevant HR work experience in records management, HRIS, HR policies and procedures, or related HR functions. 
• TECHNOLOGY SKILLS: Working knowledge of HRIS, LMS and Applicant Tracking  systems, Microsoft and Google platforms. 
• Experience with Rippling is required. Salesforce, Lattice and Asana are a plus. 
• Confidentiality: Handle sensitive information with extreme discretion and professionalism.
• Acumen in learning and development with the ability to design training and effectively present to both staff and leadership
• Experience with global non-profit organizations and working 
• Proactive, growth-oriented and highly organized with a strong attention to detail
• Ability to collaborate across multiple global time zones to support effective communication
• A passion for environmental health and climate, social, and environmental justice.
• A commitment to GAIA’s mission and core values of: respecting local solutions and community power; shared practice for movement building; equity, inclusiveness, and social justice; and accountability 

Spanish language skills a plus

We know there is research that shows women and minorities are less likely to apply for jobs if they don’t have all of the key skills for a position. GAIA encourages candidates with some, but not all, of the skills listed in the job description to apply. We would love to see what you have to offer!

WHAT WE OFFER

• Meaningful work - operating from a place of connectivity and trust, we are able to exchange the cross-border knowledge and tools needed to create a truly global movement that puts an end to waste pollution.
• Comprehensive benefits – this includes employer-covered health/dental insurance, paid family leave, approximately 30 days of paid time off each year (including vacation, holidays, and the last week of each calendar year), retirement plan, and an opportunity to qualify for a sabbatical.
• Strong culture and dedicated team – we take pride in our highly motivated team, and our ability to support one another’s work in an atmosphere of mutual trust and respect.

COMPENSATION, LOCATION, AND WORK ENVIRONMENT

• Salary range $25-$40 per hour depending on experience. 
• This fully remote role is open to candidates living in the SouthEast Region of the United States and/or Eastern Time Zone, although we are willing to consider applicants with strong qualifications in another location. Additional travel (domestic or international) for team retreats may be required.
• Full COVID-19 vaccination is required for GAIA employees who travel and attend in-person meetings for GAIA.

Work is performed both independently and collaboratively. Work is performed on a computer, requires almost constant use of a keyboard, mouse, or other pointing device and may be performed sitting or standing.

TO APPLY

If this sounds like a good fit for you, we encourage you to apply. Priority applications will be reviewed if received by July 21, 2025. Please submit your cover letter and resume. Incomplete applications will not be considered.

In your Cover letter, please answer the following:

1. What interests you about working in human resources?
   
   
2. What are your career goals in HR?
   
   
3. How has life and lived experience/personal identity influenced your approach to this work or industry?