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Request for Proposals (RFP)
Electrical Inspection, Repairs, Panel/Disconnect Work, and Utility Connection at Camp
Kilohana, Island of Hawai‘i
Issued by: Girl Scouts of Hawaii
Date Issued: October 13, 2025
Proposal Due Date: As soon as possible, with rolling consideration when at least 2 proposals
are received
1. Introduction
Girl Scouts of Hawaii is seeking quotes from qualified, licensed electrical contractors to
perform a full electrical inspection of the property, complete necessary repair or upgrade
work (including panel and disconnect repair), and connect two existing buildings to the
electrical grid from the utility pole located at the property perimeter.
The project is intended to ensure safety, compliance, and a reliable power supply to the
campground.
2. Scope of Work
The selected contractor will be responsible for:
A. Electrical Inspection
- Conduct a comprehensive inspection of electrical systems in all buildings.
- Assess panels, wiring, outlets, fixtures, and safety systems.
- Provide a report with identified deficiencies and recommendations.
B. Repairs & Upgrades
- Correct deficiencies identified during inspection.
- Specific tasks may include:
- Electrical panel and disconnect repair or replacement
- Panel upgrades or service replacements
- Wiring repairs or replacements
- Grounding and bonding improvements
- Installation or repair of outlets, switches, and fixtures
- Compliance upgrades per NEC, state, and county codes
C. Utility Connection for Two Buildings
- Provide design and installation to connect two existing buildings on the property (Baldwin
and Pohaku Lodges) to electricity from the utility pole located at the property perimeter.
- Work may include:
- Coordinating with the local utility company for approvals and permits
- Trenching, conduit installation, or overhead wiring as appropriate
- Service entrance installation (meters, panels, disconnects)
- Testing and certification of power connection
- Ensure work is fully compliant with all applicable regulations.
D. Documentation
- Provide inspection reports, permits, and approval documents.
- Submit itemized invoices for labor, equipment, and materials.
3. Contractor Qualifications
- Hold a valid electrical contractor’s license in the State of Hawaii (or relevant jurisdiction).
- Demonstrate prior experience with similar inspection, repair, and connection projects.
- Carry appropriate insurance (general liability, workers’ compensation).
- Provide three (3) references.
4. Proposal Requirements
- Copy of state electrical license.
- Approach and methodology
- Preliminary project timeline
- Detailed cost estimate
- Insurance certificate
- References
5. Evaluation Criteria
- Relevant experience and qualifications (25%)
- Completeness and clarity (15%)
- Technical approach (20%)
- Cost competitiveness (25%)
- References (15%)
6. Timeline
- RFP Issued: October 13, 2025
- Site Visits: to be arranged with GSH as needed
- Proposal Deadline: As soon as possible, with rolling consideration when at least 3
proposals are received
- Contractor Selection: As soon as possible, with rolling consideration when at least 3
proposals are received
- Project Start Date: as soon as possible
7. Submission Instructions
Submit proposals electronically to:
Amber Richardson, Director of Camp Advancement
arichardson@gshawaii.org
808-675-5524
Subject line: RFP Submission – Camp Kilohana Electrical Work
8. Terms & Conditions
• Girl Scouts of Hawaii reserves the right to reject any or all proposals.
• Selection is not solely based on lowest bid; qualifications and value will also be
considered.
• Contractor must obtain and pay for all necessary permits.
• Work must comply with NEC, state, and county regulations.
• All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity including the manner by which it will be
effected and the basis for settlement.
• All contracts must include the equal opportunity clause provided under 41 CFR 60-
1.4(b), in accordance with Executive Order 11246, “Equal Employment
Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as
amended by Executive Order 11375, “Amending Executive Order 11246 Relating to
Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60,
“Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.”
• All prime construction contracts in excess of $2,000 awarded by non-Federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C.
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations
(29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering
Federally Financed and Assisted Construction”). In accordance with the statute,
contractors must be required to pay wages to laborers and mechanics at a rate not
less than the prevailing wages specified in a wage determination made by the
Secretary of Labor. In addition, contractors must be required to pay wages not less
than once a week. The non-Federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each
solicitation. See next page.
• All contracts awarded by the non-Federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance
with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations
(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required
to compute the wages of every mechanic and laborer on the basis of a standard
work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work
week. The requirements of 40 U.S.C. 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or
transmission of intelligence.
Administration
Waimea, HI
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