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Request for Proposals (RFP)
Campsite Facility Repairs and Improvements at Camp Kilohana, Island of Hawai‘i
Issued by: Girl Scouts of Hawaii
Date Issued: October 13, 2025
Proposal Due Date: As soon as possible, with rolling consideration when at least 2 proposals
are received
1. Introduction
Girl Scouts of Hawaii is seeking proposals from qualified, licensed contractors to perform a
series of facility repairs and improvements at Camp Kilohana. The scope of work includes
fencing repairs, lodge upgrades, masonry repairs, composting toilet installation, and
outdoor cooking area enhancements. The goal is to maintain safety, functionality, and
usability for campers and staff while improving long-term durability of the facilities.
2. Scope of Work
The selected contractor will be responsible for completing the following projects:
A. Perimeter Fencing Repairs
- Inspect existing perimeter fencing and identify damaged or failing sections.
- Replace, reinforce, or repair fencing and posts as needed.
- Ensure fencing is safe, secure, and aligned with site security needs.
B. Baldwin Lodge – Window Replacement
- Remove existing windows.
- Provide and install new, energy-efficient windows.
- Ensure weatherproofing, caulking, and finishing match building standards.
C. Pohaku Lodge – Interior Improvements
- Bunk Beds: Supply and install durable bunk beds meeting safety standards.
- Storage/Dressing Area: Design and construct built-in storage and/or dressing area with
shelving, lockers, or cabinetry.
- Entry Door Replacement: Remove existing entry door and frame; install new, durable,
secure exterior door and screened door with hardware.
D. Outdoor Grills and Firepit Repairs
- Inspect outdoor grills and masonry firepits.
- Repair or replace damaged masonry, ensuring safety and long-term durability.
- Confirm firepits/grills meet fire safety standards.
E. Outdoor Grill Areas – Enhancements
- Construct permanent prep tables (durable, weather-resistant surface).
- Install seating (benches or tables) adjacent to grill areas.
- Ensure structures are securely anchored and designed for outdoor use.
F. Composting Toilets – Installation
- Supply and install 2 composting toilet units, suitable for campground use.
- Construct any necessary enclosures, foundations, or ventilation systems.
- Ensure toilets are installed in compliance with state and county health/environmental
codes.
- Provide training materials and manuals for maintenance and operation.
- Ensure accessibility and durability for long-term outdoor use.
G. General Requirements
- All work must comply with applicable building, health, and fire codes.
- Contractor must obtain and pay for all necessary permits.
- Site must remain safe and usable during construction.
- All waste materials must be removed and disposed of properly.
3. Contractor Qualifications
- Hold appropriate contractor’s license(s) for building, carpentry, masonry, plumbing, and
related work in the State of Hawaii (or relevant jurisdiction).
- Demonstrate successful completion of at least three comparable projects.
- Carry appropriate insurance (general liability, workers’ compensation).
- Provide three (3) references.
4. Proposal Requirements
Note, if you cannot provide all services listed above, please identify and provide
proposal for the items that you are able to complete.
- Copies of applicable licenses.
- Approach to completing the listed scope of work.
- Specifications for composting toilet models (manufacturer, warranty, expected lifespan) –
if included in proposal.
- Preliminary project schedule and timeline.
- Itemized cost estimate (labor, materials, permits, equipment).
- Warranty information on materials and workmanship.
- References.
5. Evaluation Criteria
- Relevant experience and qualifications (25%)
- Completeness and clarity of proposal (15%)
- Technical approach and ability to meet scope (20%)
- Cost competitiveness (25%)
- References and past performance (15%)
6. Timeline
- RFP Issued: October 13, 2025
- Site Visits: to be arranged with GSH as needed
- Proposal Deadline: As soon as possible, with rolling consideration when at least 3
proposals are received
- Contractor Selection: As soon as possible, with rolling consideration when at least 3
proposals are received
- Project Start Date: as soon as possible
7. Submission Instructions
Submit proposals electronically to:
Amber Richardson, Director of Camp Advancement
arichardson@gshawaii.org
808-675-5524
Subject line: RFP Submission – Camp Kilohana Repairs & Improvements
8. Terms & Conditions
• Girl Scouts of Hawaii reserves the right to reject any or all proposals.
• Selection is not solely based on lowest bid; qualifications and value will also be
considered.
• Contractor must obtain and pay for all necessary permits.
• Work must comply with NEC, state, and county regulations.
• All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity including the manner by which it will be
effected and the basis for settlement.
• All contracts must include the equal opportunity clause provided under 41 CFR 60-
1.4(b), in accordance with Executive Order 11246, “Equal Employment
Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as
amended by Executive Order 11375, “Amending Executive Order 11246 Relating to
Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60,
“Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.”
• All prime construction contracts in excess of $2,000 awarded by non-Federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C.
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations
(29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering
Federally Financed and Assisted Construction”). In accordance with the statute,
contractors must be required to pay wages to laborers and mechanics at a rate not
less than the prevailing wages specified in a wage determination made by the
Secretary of Labor. In addition, contractors must be required to pay wages not less
than once a week. The non-Federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each
solicitation. See next page.
• All contracts awarded by the non-Federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance
with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations
(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required
to compute the wages of every mechanic and laborer on the basis of a standard
work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work
week. The requirements of 40 U.S.C. 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or
transmission of intelligence
Administration
Waimea, HI
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