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Request for Proposals (RFP)

Campsite Facility Repairs and Improvements at Camp Kilohana, Island of Hawai‘i

Issued by: Girl Scouts of Hawaii

Date Issued: October 13, 2025

Proposal Due Date: As soon as possible, with rolling consideration when at least 3 proposals are received

1. Introduction

Girl Scouts of Hawaii is seeking proposals from qualified, licensed contractors to perform a series of facility repairs and improvements at Camp Kilohana. The scope of work includes fencing repairs, lodge upgrades, masonry repairs, composting toilet installation, and outdoor cooking area enhancements. The goal is to maintain safety, functionality, and usability for campers and staff while improving long-term durability of the facilities.

1. Scope of Work

The selected contractor will be responsible for completing the following projects:

A. Perimeter Fencing Repairs

• Inspect existing perimeter fencing and identify damaged or failing sections.
• Replace, reinforce, or repair fencing and posts as needed.
• Ensure fencing is safe, secure, and aligned with site security needs.

B. Baldwin Lodge – Window Replacement

• Remove existing windows.
• Provide and install new, energy-efficient windows.
• Ensure weatherproofing, caulking, and finishing match building standards.

C. Pohaku Lodge – Interior Improvements

• Bunk Beds: Supply and install durable bunk beds meeting safety standards.
• Storage/Dressing Area: Design and construct built-in storage and/or dressing area with shelving, lockers, or cabinetry.
• Entry Door Replacement: Remove existing entry door and frame; install new, durable, secure exterior door and screened door with hardware.

D. Outdoor Grills and Firepit Repairs

• Inspect outdoor grills and masonry firepits.
• Repair or replace damaged masonry, ensuring safety and long-term durability.
• Confirm firepits/grills meet fire safety standards.

E. Outdoor Grill Areas – Enhancements

• Construct permanent prep tables (durable, weather-resistant surface).
• Install seating (benches or tables) adjacent to grill areas.
• Ensure structures are securely anchored and designed for outdoor use.

F. Composting Toilets – Installation

• Supply and install 2 composting toilet units, suitable for campground use.
• Construct any necessary enclosures, foundations, or ventilation systems.
• Ensure toilets are installed in compliance with state and county health/environmental codes.
• Provide training materials and manuals for maintenance and operation.
• Ensure accessibility and durability for long-term outdoor use.

G. General Requirements

• All work must comply with applicable building, health, and fire codes.
• Contractor must obtain and pay for all necessary permits.
• Site must remain safe and usable during construction.
• All waste materials must be removed and disposed of properly.

1. Contractor Qualifications

• Hold appropriate contractor’s license(s) for building, carpentry, masonry, plumbing, and related work in the State of Hawaii (or relevant jurisdiction).
• Demonstrate successful completion of at least three comparable projects.
• Carry appropriate insurance (general liability, workers’ compensation).
• Provide three (3) references.

1. Proposal Requirements

Note, if you cannot provide all services listed above, please identify and provide proposal for the items that you are able to complete.

• Copies of applicable licenses.
• Approach to completing the listed scope of work.
• Specifications for composting toilet models (manufacturer, warranty, expected lifespan) – if included in proposal.
• Preliminary project schedule and timeline.
• Itemized cost estimate (labor, materials, permits, equipment).
• Warranty information on materials and workmanship.
• References.

1. Evaluation Criteria

• Relevant experience and qualifications (25%)
• Completeness and clarity of proposal (15%)
• Technical approach and ability to meet scope (20%)
• Cost competitiveness (25%)
• References and past performance (15%)

1. Timeline

• RFP Issued: October 13, 2025
• Site Visits: to be arranged with GSH as needed
• Proposal Deadline: As soon as possible, with rolling consideration when at least 3 proposals are received
• Contractor Selection: As soon as possible, with rolling consideration when at least 3 proposals are received
• Project Start Date: as soon as possible

1. Submission Instructions

Submit proposals electronically to:

Amber Richardson, Director of Camp Advancement

arichardson@gshawaii.org

808-675-5524

Subject line: RFP Submission – Camp Kilohana Repairs & Improvements

1. Terms & Conditions

• Girl Scouts of Hawaii reserves the right to reject any or all proposals.
• Selection is not solely based on lowest bid; qualifications, experience, and value will also be considered.
• Contractor is responsible for all permits and inspections.
• Work must comply with all relevant codes, regulations, and safety standards.