About Harrington Family Health Center

Harrington Family Health Center (HFHC) is a vital community health provider committed to delivering high-quality, compassionate care to the residents of Downeast Maine. Our facility offers a range of medical, dental, and behavioral health services, embodying a mission to improve community wellness through exceptional patient care. HFHC provides comprehensive services in family medicine, podiatry, behavioral health, and dental care.

Role Overview

• This role involves managing accounts payable, posting payments, tracking patient payment plans, assisting with month-end financial reporting, and collaborating to improve financial operations and streamline processes. The Finance & Payment Specialist will work closely with the Financial Controller, CFO, and billing specialists to ensure accurate financial records, facilitate payment collection, and assist with internal and external audits.

Key Responsibilities

• Accounts Payable and Vendor Management
• • Verify, code, and post accounts payable invoices and corporate card transactions
  • Issue vendor payments and track payment schedules
  • Collect, maintain, and update vendor documentation, including W-9 forms, contracts and payment terms
  • Track contract expiration dates and notify the CFO or Financial Controller of required renewals or renegotiations
  • Assist in organizing and archiving financial documents for audit readiness
  • Assist in month-end financial reporting and reconciliation tasks.
  • Evaluate current financial processes and propose automation or procedural improvements
• Payroll and Employee Reimbursements
• • Support payroll processing by reviewing timesheets, verifying entries, and ensuring accurate tracking of Paid Time Off (PTO)
  • Process and reconcile employee expense reimbursement in accordance with company policy
• Payment Processing, Reconciliation, and Fund Collection
• • Process and post payments for patients
  • Verify payment details to ensure accuracy and correct application of funds to accounts.
  • Generate and issue patient statements and follow up on overdue balances to ensure timely collection.
  • Collaborate with billing specialists to resolve discrepancies in payment postings, insurance adjustments, and patient account balances.
  • Coordinate with billing specialists to process sliding fee applications and ensure the approved status is accurately reflected in patient accounts.
  • Professionally communicate with patients to resolve billing inquires and negotiate payment plans.
  • Serve as an additional point of contact for patients with complex billing issues
• Audit and Compliance Support
• • Gather, organize, and provide necessary documentation for internal and external audits
  • Follow established policies and procedures to maintain compliance with financial controls and regulatory requirements

Requirements

Education

• Associate's or Bachelor's degree in Finance, Accounting, Business Administration, or related field is preferred.

Experience

• At least 1 year of experience in accounts payable, accounting, or a related financial role is preferred.

Certifications

• An IFOL Certified Accounts Payable Specialist (CAPP), AIPB Certified Bookkeeper (CB), or APA Certified Payroll Professional (CPP) are preferred

Skills

• Excellent understanding of Generally Accepted Accounting Principles (GAAP)
• Proficiency with accounting software (MIP preferred), payroll software (Rippling preferred), and Microsoft Office Suite
• Excellent organizational skills with a strong attention to detail
• Strong analytical and problem-solving skills.
• Effective communication skills.
• Ability to collaborate in a team environment.
• Self-motivated with the ability to work independently.

Job Type

• Full Time

Compensation

• Starting at $19 per hour, negotiable based on experience and qualifications.
• Comprehensive benefits package including health, dental, and vision insurance, paid time off, and retirement plan.

Work Setting

• In person, with the potential of occasional or schedule remote work after training period of at least six months.

Why Join Us?

Apply today to make a difference in the lives of those we serve while advancing your career in a dynamic and impactful role at HFHC!